P15PS00820_Combined_Synopsis_for_Vault_Toilet_Pumping.pdf

Combined Synopsis/Solicitation No. P15PS00820

Pump Vault Toilets Crater Lake National Park Klamath County, Oregon

This is a combined synopsis/solicitation for the acquisition of Vault Toilet Pumping, a commercial service, prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and incorporates provisions and clauses that are in effect through Federal Acquisition Circular 05-80 of March 2, 2015. Quotations are being requested via this notice only. A written solicitation will not be issued. The solicitation number is P15PS00820 and is issued as a request for quotation (RFQ). The acquisition is reserved exclusively for small business concerns. The North American Standard Industrial Classifications System Code is 562991 with a corresponding size standard of $7.5 million in average gross receipts for the past three years. All responsible parties may submit a response which, if timely received, will be considered.

This acquisition is for Vault Toilet and Septic Tank Pumping at Crater Lake National Park (CRLA), located in Klamath County Oregon, approximately sixty miles north of Klamath Falls. The Contractor shall provide all equipment, materials and labor required in the removal of human waste from (5ea.) 500 gallon holding tanks and (3ea.) 1000 gallons holding tanks for public vault toilets. Toilets are sited at the following park locations: The 500 gallon tank units include: Ponderosa, White Bark, Pumice Point, Good Bye, and Old West picnic areas. The 1000 gallon tank units are located at the Wizard Island Overlook, North Entrance, and Vidae Falls picnic areas. The 1000 gallon septic tank is located at the Lost Creek Campground. CRLA estimates pumping 14,000 gallons of waste annually.

All sites are accessible to dual-axle commercial vacuum trucks up to 4000 gallon capacity. Truck trailer combination will not be permitted. All waste shall be transported out of the park and disposed at an Oregon Department of Environmental Quality (ODEQ) permitted treatment facility. Contractor shall be licensed, insured and bonded for this service. Service may be scheduled in any of the following months: May, June, July, August, September, and October, 2015. Work shall be performed Monday through Friday between hours of 0800 to 1530. The Contractor will be notified by the Building and Utilities Supervisor a minimum of two days prior for requested service. Each service call shall provide the contractor a full load to the greatest extent possible with a minimum number of stops. The Contractor will have access through a service hatch located behind the facilities. The Lost Creek Septic Tank has standard size access vault lids. Removal of human waste will be performed in manner that no leakage occurs from the truck, hoses, or the pumping operations. All waste shall be removed to the greatest extent possible including any foreign debris (cans, bottle, rocks, sticks etc.) The vaults will be refilled with approximately 2” of clean water across the bottom of the vault. Any spillage will be cleaned up promptly by the Contractor and all debris shall be removed by Contractor outside of the park. Contractor’s equipment shall be licensed, well maintained both mechanical and visually. Contractor shall at all times have spill clean-up materials (shovel, absorption pads, etc.) on the equipment. Hoses shall be capped at all times during transport. Any mud or foreign debris shall be removed prior to coming into the park as to minimize possible weed seed and non-native vegetation.

The National Park shall provide one employee to work with the contractor when pumping the vault toilets/septic tanks. They will assist the contractor in locating facilities and cleaning the toilets/facilities after they have been pumped.

The period of performance shall be for one year starting with date of award in 2015 and then two optional years based upon satisfactory performance and available funds.

INTERESTED PARTIES SHALL SUBMIT A QUOTATION ON THE ATTACHED QUOTE SHEET.

The following FAR provisions and clauses apply:

52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation 52.204-7, System for Award Management;

52.204-13, System for Award Management Maintenance;

52.212-1, Instructions to Offerors -- Commercial Items;

52.212-3, Offer Representations and Certifications -- Commercial Items (to be completed and provided with quotation unless “Certs & Reps” section of the contractor’s www.sam.gov record is completed in full);

52.212-4, Contract Terms and Conditions -- Commercial Items;

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (within 52.212-5, applicable clauses are the following:

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-6, Notice of Total Small Business Set-Aside;

52.219-13, Notice of Set-Aside Orders;

52.219-28, Post Award Small Business Program Representation;

52.222-03, Convict Labor 52.222-21, Prohibition of Segregated Facilities;

52.222-22, Previous Contracts and Compliance Reports 52.222-26, Equal Opportunity;

52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving;

52.232-33, Payment by Electronic Funds Transfer-System for Award Management);

52.217-5, Evaluation of Options 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract

Full text versions of all FAR references and clauses are available at https://www.acquisition.gov/far/.

DOI Local Clause - Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

• The Contractor must upload their original business invoice as an attachment when submitting their payment request through the IPP system.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

INSTRUCTIONS TO OFFERORS:

Quotations are due by Friday, April 17, 4:30 PM, (PDT) and may be hand delivered, emailed or sent by USPS, UPS or FedEx. The USPS address is: Attn Jack Northcutt, National Park Service, P.O. Box 7, Crater Lake, OR 97604-0007. The FedEx/UPS Physical Address is: Hwy 62, Canfield Bldg, Crater Lake, OR 97604-0007, (541) 883-6884 (ph). E-mailed quotations are also acceptable; however confirmation of receipt of quotes sent by e-mail is the sole responsibility of the Contractor (if you have not received confirmation acknowledgement of your quote submitted by e-mail, you must contact the Contract Specialist for confirmation). Quotes may be sent to e-mail address: Jack_Northcutt@nps.gov. Any quotation received after 4:30 pm Pacific Time will be considered late and will not be further considered.

Quotation package should include:

1) Quote Sheet (Attachment 1)

2) Completed (Attachment 2) Optional Form 52.212-3, Offeror Representations and Certifications

(filled out completely); unless Offeror maintains an active online “Certs & Reps” section within their active SAM record at http://www.sam.gov.

4) To be eligible for award, Offeror must have an active SAM record at http://www.sam.gov at the time of award.

ANY QUESTIONS REGARDING THIS ACQUISTION MUST BE SUBMITTED IN WRTIING

(via mail or email) to the point of contact below no later than five (5) days before the closing date.

THE POINT OF CONTACT FOR THIS QUOTATION IS: Jack Northcutt, Contract Specialist, Crater Lake National Park, telephone (541) 594-3015, e-mail: jack_northcutt@nps.gov