SOW_Fort_Barrancas_and_Redoubt_Mowing_and_Trimming_Service.pdf

Gulf Islands National Seashore Gulf Breeze, Florida

STATEMENT OF OBJECTIVES:

Fort Barrancas and Advanced Redoubt Mowing and Trimming Services

DATED:

March 2015

NATIONAL PARK SERVICE

STATEMENT OF OBJECTIVES (SOO)

SOO Format

1. Background

2. Objectives

3. Place of performance

4. Period of performance

5. Scope

6. Tasks

7. Delivery

8. Government-Furnished Property (GFP)

9. Security Considerations

10. Travel

11. Special Material Requirements

12. Other Unique Requirements and Considerations

13. Quality Assurance Requirement

1. BACKGROUND

Gulf Islands National Seashore is head quartered in Gulf Breeze, FL. Fort Barrancas and Advanced Redoubt areas are located on the Naval Air Station of Pensacola in Pensacola, Florida.

2. OBJECTIVES:

This project calls for mowing and trimming services to be performed on the ground areas in and around Fort Barrancas and Advanced Redoubt. (Refer to attach Maps for areas to be mowed and trimmed).

3. PLACE OF PERFORMANCE:

Fort Barrancas and Advanced Redoubt are located on the Naval Air Station of Pensacola in Pensacola, Florida 32507.

4. PERIOD OF PERFORMANCE:

All work specified herein shall commence after mowing and trimming schedules have been approved and contract is awarded and completed by September 30, 2015.

5. SCOPE:

In accordance with the terms and conditions herein, the prime contractor or his sub-contractors shall perform the work of this contract for the National Park Service (NPS). It is the contractor’s responsibility to furnish all the labor and equipment to perform and trimming mowing services.

The contractor will complete the following items:

1. Familiarize the mowing and trimming crews with Fort Barrancas and Advanced Redoubt areas. Contractor shall be familiar with the property site and how the existing conditions will affect his/her work during execution of this Scope of Work.

Contractor shall visit and examine the site to become acquainted with the area, means of approach to the site, conditions of the actual job site, and facilities for delivering, placing, and handling of materials and equipment. Failure to visit the site or failure to examine any and all contract documents will in no way relieve Contractor from the requirement of furnishing any materials or equipment, or performing any work. Neglect of the requirements above will not be accepted as reason for delay of the work or additional compensation.

Tasks performed under this statement of objectives shall be completed in accordance with OSHA regulations.

6. TASKS:

COMMUNICATION

A). Contractor shall notify the Contracting Officer’s Technical Representative (COTR) between 7:00 and 7:15 am on the morning work will be performed or inform the COTR why mowing and trimming services cannot be performed that day. Work shall be inspected and approved by the COTR after each cycle of work is complete. This is a mandatory requirement. The COTR is Jeff Halstead 850-934-2636. If you cannot reach Jeff please contact the alternate Marty Nogues 850-934-2627. This is a mandatory requirement.

B). Work shall be performed during daylight hours between 7:00 am and 3:30 pm Monday through Friday as per the established mowing schedule. Saturday work and holiday work will not be permitted, unless mowing falls behind schedule due to inclement weather, equipment problems, etc. with the prior approval by the park Contracting Specialist.

C). Schedule changes MUST be cleared through the Park Contract Specialist, Andre Ward @ 850-934-2614.

Mowing and trimming services for the Fort Barrancas consist of the following areas:

interior parade grounds and slopes over breast high walls, moat area between main fort and counterscarp walls water battery parade grounds slopes over breast walls and moat areas around the visitor center and restroom building flagpole and cannon displays along entrance road around parking lot and sidewalks all outside fort perimeter grounds except for the moat areas will be cut to the fence line

Northeast counterscarp wall:

will be mowed monthly (see attached Map # 2 for areas to be mowed)

Mowing and trimming services for the Advanced Redoubt consists of the following areas:

parade grounds drainage ditches and slopes along entrance road around sidewalks and parking lots

North side of the fort:

mow from outer wall to 10 feet out

East side of fort on the drawbridge side:

mow form outer wall to the main wall

West side of fort the back side of fort:

mow from outer walls to 10 feet out

South side:

Do not mow

(See areas to be mowed and trimmed on attached Map).

WEATHER

Inclement weather in town does not necessarily mean inclement weather at the park.

Contractor shall still notify the COTR by 7:00 am of any intention to cancel mowing for the day.

MOWING

Vegetation shall be mowed biweekly (every two weeks), unless otherwise directed by the Contracting Specialist, in the Fort Barrancas and Advanced Redoubt areas. All vegetation, excluding existing trees and bushes, in designated areas around buildings, batteries, parking lots and forts shall be cut to the height between 1-1/2 – 2-1/2 inches.

TRIMMING VERTICAL SURFACES

Trim edges adjacent to vertical surfaces such as walls, foundations, buildings, around trees, poles, fireplugs, curb stops, sprinkler heads and along fences shall be trimmed biweekly (every two weeks), unless otherwise directed by the Contracting Specialist, in the Fort Barrancas and Advanced Redoubt areas.

TRIMMING HORIZONTAL SURFACES

The edges of grassed areas adjacent to horizontal surfaces such as tops of walls, sidewalks, curbs, sprinkler heads and parking lots shall be trimmed biweekly (every two weeks), unless otherwise directed by the Contracting Specialist, in the Fort Barrancas and Advanced Redoubt areas. The contractor shall remove all overgrowth. The contractor will be responsible to replace sprinkler heads broken or damaged due to negligence with like items. Sidewalks are to be blown off and free from grass clippings.

Equipment:

Zero turn mowers or equivalent will be used to perform mowing service and weed eaters will be used to perform trimming service. The tires on riding mowers are to be such that equipment does not tear up the terrain.

Bush hogs are not to be used unless approved by the Contracting Specialist. The tires on riding mowers are to be such that equipment does not tear up the terrain or fortification slopes.

All work shall be performed with the utmost care and safety, and must conform to all applicable OSHA regulations and standards associated with Lawn Mowing, Trimming and Grounds Maintenance Services. Contractor shall be solely and completely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work herein. Contractor shall take all necessary precautions for the safety of, and shall provide necessary protection to prevent injury to all employees on the work site and other persons including, but not limited to the general public who may be affected thereby.

7. DELIVERY:

All deliverables required to complete this project will be delivered by the contractor.

Mowing and Trimming schedule.

8. GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION

(GFP, GFM, GFE, OR GFI):

None

9. SECURITY:

The information developed under this Statement of Objectives is the property of the U.S.

government and shall be kept in strict confidence. Proprietary or copyrighted material may not be included into the contract information CDs unless otherwise approved in writing by the Contracting Specialist.

None

10. TRAVEL:

None

11. SPECIAL MATERIAL REQUIREMENTS:

None

12. OTHER UNIQUE REQUIREMENTS:

None

13. QUALITY ASSURANCE REQUIREMENT:

The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance in accordance with the statement of work.

Prior to issuance of Notice to Proceed, the Contractor shall be required to submit to the CO/COTR the following items (Electronic submission in PDF or MS Office format is acceptable):

Mowing and Trimming Schedule Safety plan Proof of Insurance

14. PROJECT PERSONNEL:

Contracting Officer (CO):

Andre Ward Contracting Officer – West MABO O: 850-934-2614 C: 850-232-4630 Email: Andre_ward@nps.gov

Contracting Officer Technical Representative (COTR):

Jeff Halstead O: 934-2636 C: 232-3629 Email: jeff halstead@nps.gov

District Facility Manager (DFM):

Marty Nogues

Gulf Islands National Seashore 1801 Gulf Breeze Parkway Gulf Breeze FL 32563-5000 O: 850-934-2627 C: 850-232-3636 Email: marty nogues@nps.gov

Chief of Facility Management (CFM):

RW Jenkins Chief of Facility Management Gulf Islands National Seashore 1801 Gulf Breeze Parkway Gulf Breeze FL 32563-5000 O: 850-934-2610 C: 850-232-3625 Email: r_w_jenkins@nps.gov