Scope_of_Work-NAMA_Summer_Annuals_2015_(5)_(1).docx

SCOPE OF SERVICES

Grow and Deliver 2015 Summer Annuals

SCOPE OF SERVICES

Grow and Deliver 2015 Summer Annuals for The National Mall and Memorial Parks

SCOPE:

Work shall consist of growing and delivering summer annuals to the National Mall and Memorial Parks, located in Washington D.C. 20024.

PERFORMANCE PERIOD:

The period of performance for this order shall begin immediately after the contract is awarded. Plants shall be ready for delivery +/- 15 days from the delivery date specified on the Bid Sheet. The exact delivery date will be scheduled with the COR. Delivery will occur between 6:30 a.m. and 1:00 p.m. on the days deliveries are scheduled.

QUALITY CONTROL

The quality of work shall be the responsibility of the Contractor. Inspect all work to ensure the quality of workmanship and functional performance is in compliance with applicable project requirements.

QUALIFICATIONS OF KEY PERSONNEL

The contractor shall identify and submit, to the Contracting Officer, the following information for the key personnel working directly on the project: name, title, role in the project and phone number. The Contractor shall make no substitutions or subcontracts without obtaining prior Contracting Officer’s approval of the persons. The Contractor shall describe the educational background, directly related work experience, professional development, and demonstrated performance record of key personnel.

All work shall be under the direction and supervision of an individual(s) who posses verifiable experience and technical competence in greenhouse floriculture production schedules. All applications of pesticides shall be under the direct supervision of a Certified Pesticide Applicator in accordance with all State and Federal regulations.

POINTS OF CONTACT:

Contractual:

Contracting Officer (CO):

Technical:

Contracting Officer’s Representative (COR): Jeff Gowen, Phone: 202-841-0110 Email: jeff_gowen@nps.gov

I. PROJECT DESCRIPTION:

The plants to be purchased under this invitation will be planted by the National Park Service at selected locations in the National Mall and Memorial Park. The floral displays are designed as visual focal points in the park areas. Consequently, the plant material shall be grown in accordance with accepted industry standards and be of the highest horticultural grade and quality. The plant name, quantity and size are located on the attached bid sheet.

The contractor is responsible for furnishing all labor, material and equipment necessary to complete task. Work performed shall meet or exceed the following requirements described in the specifications.

II. CONTRACT REQUIREMENTS

A. Plant material shall be grown in accordance with accepted industry standards and be of the highest horticultural grade and quality.

a. Plants shall be properly spaced, pinched, sprayed and liquid fed regularly throughout the growing period and up to time of delivery in accordance with the specifications stated herein.

b. Plants shall be free of insects, nematodes and all diseases.

c. Plants shall be symmetrical, well branched and well placed in pots (ie: plant should be roughly twice the size of the pot) and uniform in size by variety.

d. Plants shall not be leggy, but compact in growth.

e. Foliage shall be showing health leaf color, extend to the rim of the pot, and free from spray residue and insect and disease injury.

f. Plants delivered in flower shall have the flowers well distributed, borne above the foliage on strong stems, and uniform in color, size, and shape.

g. Plants shall be true to name, size, blossom color, and of uniform size by variety. It is the contractor's responsibility to obtain and grow the plants specified. In the event that material is unavailable, the Contractor is responsible for written documentation of availability problems. Substitutions must be approved in writing by the Contracting Officers Representative (COR).

h. Plants shall be hardened off by being subjected to outside temperatures one week before delivery.

B. The Contracting Officer's Representative will be responsible for acting on behalf of the Contracting Officer on all matters of work within the scope of the contract. Approval of work beyond the scope of the contract is reserved for the Contracting Officer. The contractor is responsible for notifying the COR in writing for all work that is beyond the scope of the contract. Notification shall include a proposal for performing the prescribed work that includes a breakdown with unit prices for labor, materials, equipment required and time frame(s) for completion. The COR will evaluate the proposal and if valid will seek approval from the Contracting Officer. Failure of the contractor to obtain the approval of the Contracting Officer for work beyond the scope of the contract will release the government from any obligation to pay for services claimed.

C. SOIL AND GROWING MEDIA REQUIREMENTS

a. Growing media shall be loose, well drained, and provide solid support for the root system. The media shall retain sufficient moisture and nutrients to sustain the plant between irrigation and fertilizations. The pH for a soil-based media shall be 6.0 to 6.5. The pH for a soilless media shall be 5.5 to 6.0.

D. CONTAINERS: All containers, pots, cell packs and carry trays shall be new and manufactured of plastics that are recyclable.

E. INSPECTIONS

a. The National Park Service reserves the right to review the progress of growth and production at the growing site and conduct any testing or inspection it may deem necessary to assure that all plants are grown in accordance with the specifications stated herein.

b. Review of the progress of the plant material will be made at the growing site by the COR who will make the sole determination as to deficiencies in performance and timeliness of deficiency correction. Deficiencies in daily tasks shall be corrected within the day the deficiency is noted. All other deficiencies will be reported in writing and corrective actions satisfactorily completed by the end of the period indicated.

c. If, at any time during the production period, the COR determines that the plants are not being grown in accordance with the specification and will not meet the horticultural grade and quality specified herein, plants will be rejected and the contractor shall be responsible for locating replacement material within 10 days of receiving written notification. Failure to locate replacements will result in the government purchasing replacement material at the expense of the contractor.

d. The following will be cause for rejection:

i. Lack of uniformity.

ii. Failure to reach proper size (ie: plant should be roughly twice the size of the pot as specified otherwise herein).

iii. Lack of symmetry, proper branching, or poor placement in pots.

iv. Foliage chlorotic or with marginal necrosis, or injured by insects, diseases, cultural stress or handling.

v. Weak Stems.

vi. Leggy poorly branched plants.

vii. Sparse foliage.

viii. Flowers down in foliage.

ix. Failure to properly pinch, space, treat with growth regulators, grow in the specified pot size or adhere to the specifications stated herein.

x. Failure to properly harden off plants.

xi. Presence of insect and disease infestations.

xii. Root systems not moist upon delivery.

xiii. Failure to properly grow or label plants in accordance with the specifications.

e. A final inspection will be made prior to shipment. If twenty-five (25%) percent or more of the plants of any variety fail to meet the specifications the entire shipment of that variety may be rejected.

F. RECORDS

a. Growing records shall be maintained and available for review by the COR. Records shall include the source of rooted cuttings, ship date, pot date, media, pinch dates, fertilization and spray schedules. Final growing records shall be submitted at the time of delivery if requested by the COR.

b. The Contractor shall report in writing to the COR any production or scheduling problems that may affect the delivery of plants (ie: availability of propagules, problems due to the vagaries of weather or insect and disease infestations etc.). Failure of the contractor to notify the COR of production or scheduling problems will release the Government from any obligation to accept materials that are not of the type and quantities on the delivery order or meet the requirements of the delivery order or the specifications stated herein.

G. SUBMITTALS

a. Key personal contact information (Name, title, phone, email)

b. A valid license issued by the state in which the growing facility is located to store and apply pesticides.

c. The name and license # of the Certified Pesticide Applicator who will supervise all pesticide applications.

H. LABELING

a. Each pot, flat, or tray shall be labeled within one week of transplanting as to type and variety of material. Each flat shall have labels corresponding to the location where the plant material will be planted.

I. SHIPMENT AND DELIVERY

a. Plants shall be delivered in closed trucks on the specified dates to the East Potomac Maintenance Facility in accordance with the Delivery Schedule. A receiving report, to be signed by the designated park representative, shall accompany all shipments and list the types and quantities of plants delivered.

b. All Deliveries shall be confirmed no less than 48 hours in advance from the designated representative from each park. Park representatives will be identified on individual delivery orders.

c. The specified varieties and quantities shall be delivered to each park in accordance with the delivery schedule. Deliveries shall take place Monday through Thursday, 6:30 a.m. - 1:00 p.m. excluding National legal holidays. National Park Service personnel will be available to assist with the unloading.

d. Delivery Location:

i. NATIONAL MALL AND MEMORIAL PARKS

EAST POTOMAC MAINTENANCE YARD

1000 OHIO DRIVE, SW

WASHINGTON, DC 20242

J. FINAL ACCEPTANCE AND PAYMENT

a. Final Acceptance: Final inspection for acceptance will be made at the delivery site(s) by the designated park representative in accordance with the Inspection Clause, 52.246-2 of Section E. The Contractor shall include with all invoices for payment a delivery ticket indicating the types and quantities of plants delivered. The delivery ticket must be signed by the COR or designated park representative. Failure of the Contractor to obtain a signed delivery ticket(s) will release the Government from any obligation to pay for services claimed but not documented by a signed acceptance report. Plants failing to meet the specifications stated herein shall be rejected.

b. Payment shall be based on the actual number of plants delivered and accepted. Quantities so measured will be paid for at the contracted bid price.

III. SCOPE OF SERVICE REQUIREMENTS

GENERAL:

Submit all deliverables to: Jeff Gowen, 900 Ohio Drive SW, Washington D.C. 20242, 202-245-4686. jeff_gowen@nps.gov

QUALITY CONTROL

In accordance with the FAR Sections 36.609-2(b) and 52.236-23 the Contractor is responsible for Quality Control.

V. ACCEPTANCE AND PAYMENT

Acceptance

image3.png image30.png image2.jpeg image20.jpeg