P15PS00068_Regional_Bulk_Road_Salt_SOW.pdf

National Capital Region Washington, DC

Statement of Work

FOR

“Regional Road Salt”

NATIONAL PARK SERVICE

National Capital Region, Washington DC

Statement of Work

National Park Service, National Capital Region

Regional Bulk Road Salt and Storage Contract

PURPOSE

The purpose of this Request for Quote/Proposal is to provide delivery and supply of road salt for replenishing salt bins at locations within the Greater Washington National Parks. This contract will be a three (3) plus two (2), firm-fixed price contract award to restock salt bins at the specified Park locations as needed and possible use of off-site storage.

Contractor shall provide all necessary labor, supervision, equipment and supplies to successfully accomplish replenishing salt bins at locations within the Greater Washington National Parks.

ROAD SALT SPECIFICS

Road salt shall be sodium chloride obtained from natural deposits (rock salt) or produced by

Man (evaporated, solar, other) and conform to AASHTO M-143-86 (1993) except for specifics as noted below.

Salt shall be Type 1 - Used primarily as a pavement deicer or in aggregate stabilization.

Chemical Composition: Shall be Sodium Chloride (NaCL) min % = 98.5

Physical Requirements: Shall conform to the following requirements:

Weight Percent Passing

Sieve Size Grade 1

1/2 in. ( 12.70 mm) 100

3/8 in. ( 9.51 mm) 95 - 100

No. 4 ( 4.76 mm) 20 - 90

No. 8 ( 2.38 mm) 10 - 60

No.30 ( 0.595 mm) 0 - 15

Road salt shall be treated with anti-caking agent such as Sodium Ferrocyanide or an approved equal.

The sodium chloride shall arrive at the purchaser’s delivery point in a free-flowing and usable condition.

The NPS reserves the right to conduct any testing or inspection it may deem advisable to assure that all work conforms to the specifications herein. The sodium chloride shall be rejected if it fails to conform to any of the requirements of this specification. In the case of failure to meet the requirements on the basis of an initial sample of a lot represented, two additional samples shall be taken from the lot and tested. If both additional samples meet the requirements, the lot shall be accepted.

The sodium chloride shall be delivered in BULK.

The name of the producer and the net weight shall be legibly marked on the shipping or delivery report.

Vendor to provide SAMPLE SALT with proposal. Proposals without sample(s) will be deemed non-responsive.

ROAD SALT DELIVERY LOCATIONS

The Parks have limited space for storing road salt. Below is an estimated of the amount of Salt

Parks will order in one winter season. These orders are dependent on weather conditions and

Park requirements. All Parks have full bins and orders will be executed as road salt is used and bins need to be replenished. Each order will have a minimum of 20-25 tons (amount needed to fill one truck). Overage charges will be authorized, up to a truck load (5-20 tons).

Deliveries - to be scheduled with each individual Park via DO. Vendor to provide explanation of delivery scheduling process; once order is placed, timeframe deliveries are executed.

The following Parks will order Salt as needed:

Catoctin Mountain Park, 509146 Park Central Road, Sabillasville, MD, 21780

George Washington Memorial Parkway, 2700 George Washington Memorial Parkway, Arlington, VA 22202-4026

Harpers Ferry National Historical Park, 230B Zachary Taylor Place, Harpers Ferry, WV, 25425

National Mall & Memorial Parks, East Potomac Maintenance Yard, 1100 Ohio Drive, Washington, D.C, 20242

National Capital Parks - East, Baltimore Washington Parkway, 6565 Greenbelt Road, Greenbelt, MD, 20070

National Capital Parks - East, Suitland Parkway, 3400 Maywood Lane, Suitland, Maryland 20746

Rock Creek Park, 5000 Glover Road, NW, Washington, D.C, 20015

C&O Canal National Historic Park, C&O Canal Palisades District, 11710 MacArthur

Blvd Potomac, MD, 20854

Attached Bid Schedules show the estimated yearly amounts per Park, but not the limits Parks may order. All orders will be dependent on weather and Park requirements.

OPTIONS

Due to limited storage space for the road salt at the various National Parks, National Capital Region is interested in reaching out to the prospective vendors about some options for excess Salt in addition to having the salt bins refilled at the specific locations. See Options below:

Option 1: NCR to purchase road salt at beginning of contract (FY15) and vendor to store salt at negotiated rate. NCR Parks to have access to salt to refill bins, vendor to provide cost to storage salt, cost to deliver salt from off-site location if applicable and cost (rate) to refill storage as needed to maintain excess at all times.

o Option 1A: Maintain 500 tons at off-site location, pricing to include cost of storage, cost of 500 tons and cost of Salt per ton to re-fill storage in order to maintain the 500 tons at storage location.

Option 1AA: One off-site location

Option 1AB: Two off-site locations, one near DC and one near western

Parks o Option 1B: Maintain 1000 tons at off-site location, pricing to include cost of storage, cost of 1000 tons and cost of Salt per ton to re-fill storage in order to maintain the 1000 tons at storage location.

Option 1BA: One off-site location

Option 1BB: Two off-site locations, one near DC and one near western

Parks

Option 2: NCR to have access for emergencies to salt at off site location. NCR does not have to purchase ahead of time, but pay a set rate when salt is required last minute. (NCR has first dibs before vendor can sell to others).

o Option 2A: Access to 500 tons of salt. Vendor to provide cost and rate and cost for delivery.

o Option 2B: Access to 1000 tons of salt. Vendor to provide cost and rate and cost for delivery.

ORDERING

All Park locations currently have bins full of Road Salt. If the NCR decides to select one of the options listed above, the contract will be awarded with the cost of the initial tons of salt selected (if applicable) and funds to cover the monthly storage fee (if applicable). All remaining orders will be executed by Delivery Orders (DO) off the Parent Contract (Contract # TBD). Vendor is not to deliver any product without an executed DO from a Contracting Officer, individual with warranted authority to financially commit the National Capital Region to these orders.

If contractor cannot provide road salt per this contract in the time required, the Government reserves the right to obtain road salt from an additional source without effecting the terms of this contract.

NO-SHOW / NON-DELIVERABLES

The National Park Service would like to address a concern about no-shows or non-deliverables.

When vendor schedules a delivery in the evenings or on a Weekend and does not deliver, the Park incurs unnecessary overtime costs.

Park may charge the vendor for no-show / no notification within 4 hours of non-deliveries (this is applicable for overtimes or after hour (after 4pm) deliveries).

AUTHORITY

For the purpose of this contract, the COR will be announced at the time the delivery order is awarded. The COR is responsible for: (1) monitoring the contractor’s technical progress including the surveillance and assessment of performance and recommending to the

Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; (5) assisting the Contracting Officer in the resolution of technical problems encountered during performance; and, (6) approving of invoices.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE AUTHORITY

FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS,

CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT. INCREASES IN THE

SCOPE OF WORK SHALL BE APPROVED ONLY BY THE CONTRACTING OFFICER.

For guidance from the COR to the contractor to be valid, it must: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or change to the expressed terms, conditions, or specifications incorporated into this contract; (3) not constitute a basis for an extension to the period of performance or contract delivery schedule; and (4) not constitute a basis for any increase in the total contract value.

SAFETY

Existing natural and cultural resources, and landscape features, must be protected from damage or injury.

Contractor employees shall perform work in a safe manner.

The work area shall be maintained in a clean and safe condition at all times. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions for the protection of the work and safety of the public. Any accident or incident, in regards to the work under this contract, shall be reported immediately, in writing, to the Contracting

Officer.

Contractor shall not leave trash or other debris on site, but shall dispose of legally.

Contractor shall be responsible for all damages to persons or properties that occur as a result of a Contractor’s fault or negligence. The Contractor shall take proper health and safety precautions to protect the work, workers, the public and property of others.

The Contractor shall ensure equipment is in good repair and operating condition at all times.

All equipment shall meet all safety standards as established for that piece of equipment. The

NPS reserves the right to request replacement of equipment or personnel if deemed to be unsafe or operating in an unsafe manner.

LOSS OR DAMAGE

Contractor shall perform work to guard against loss or damage of government property.

Contractor shall repair or replace any portion of building structure, or landscape features, damaged by the Contractor in the performance of this contract. Such damaged areas or materials shall be restored, repaired or replaced by the Contractor to original condition and to the satisfaction and as directed by the COR at no expense to the Government.

QUALITY ASSURANCE

The designated COR shall be responsible for controlling the quality of the road salt delivered and inspecting all completed deliveries to ensure that contract performance requirements are met.

ACCEPTANCE AND PAYMENT

Acceptance will be given by the Contracting Officer’s Representative (COR) after an inspection and verification of the quantities delivered.

The contractor shall include with all invoices for payment a delivery ticket signed by the COR verifying that the quantities were delivered. In the event the COR and contractor disagree on quantity delivered and accepted, his or her comments shall be noted thereon or attached thereto.

The delivery ticket will serve to document completed work and/or deficiencies and to determine whether the provisions for the deduction clause applies.

Failure of the contractor to obtain signed delivery ticket will release the Government from any obligation to pay for services claimed but not documented.

The amount to be paid will be based on the actual quantities of road salt delivered and verified by delivery tickets.

Quantities will be paid for at the contract unit prices and measured by the ton, to the nearest tenth of a ton.

EVALUATION FACTORS – BEST VALUE

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Prospective vendors to provide past experience and show technical capability to provide requested road salt specifications and has met delivery deadlines. Vendor to submit a

SAMPLE of salt (no more than ¼ lb bag) proposed to deliver with proposal package.

Delivery. All road salt orders need to be scheduled and delivered by TBD date which will be two months from effective date of contract award. Prospective vendors must have the ability to meet delivery requirement/deadline. Proposed delivery plan is recommended.

Price

All factors are equally as important when compared to price.

Bid Schedule

Regional Road Salt Contract, BASE YEAR - FY15 Winter Season

Salt Deliveries to Parks

Estimated

Quantity per Year Price Price

Park & Address (tons) per ton

1. Catoctin Mountain Park 300 x _______ = _________

509146 Park Central Road

Sabillasville, MD 21780

2. George Washington Memorial Parkway 1,000 x _______ = _________

2700 George Washington Memorial Parkway

3. Harpers Ferry National Historical Park 100 x _______ = _________

230B Zachary Taylor Place

Harpers Ferry, WV 25425

4. National Mall & Memorial Parks 650 x _______ = _________

East Potomac Maintenance Yard

1100 Ohio Drive

Washington, D.C. 20242

5. National Capital Parks-East:

Baltimore Washington Parkway 1,000 x _______ = _________

6565 Greenbelt Road

Greenbelt, MD 20070

6. National Capital Parks-East:

Suitland Parkway 1,000 x _______ = _________

3400 Maywood Lane

Suitland, Maryland 20746

7. Rock Creek Park 300 x _______ = _________

5000 Glover Road, NW

Washington, D.C. 20015

8. C&O Canal National Historic Park 70 x _______ = _________

C&O Canal Palisades District

11710 MacArthur Blvd

Potomac, MD 20854

Regional Road Salt Contract, BASE YEAR - FY15 Winter Season

Option 1 PRICING:

o Option 1A:

o Maintain 500 tons at off-site location (cost of storage) $_________________ o Cost of 500 tons $_________________ o Cost of Salt per ton to re-fill storage in order to maintain the 500 tons at storage location. $_________________

Option 1AA: One off-site location $_________________

Option 1AB: Two off-site locations, one near DC and one near western Parks $_________________ o Option 1B:

o Maintain 1000 tons at off-site location (cost of storage) $_________________ maintain the 1000 tons at storage location. $_________________

Option 1BA: One off-site location $_________________

Option 1BB: Two off-site locations, one

Option 2 PRICING:

Cost to NPS for Access to Emergency Salt: $_________________ o Option 2A: Access to 500 tons of salt. Vendor to provide cost and rate and cost for delivery. $_________________ o Option 2B: Access to 1000 tons of salt. Vendor to

Regional Road Salt Contract, BASE YEAR - FY16 Winter Season

Regional Road Salt Contract, BASE YEAR - FY16 Winter Season

Regional Road Salt Contract, BASE YEAR - FY17 Winter Season

Regional Road Salt Contract, BASE YEAR - FY17 Winter Season

Regional Road Salt Contract, OPTION YR 1 - FY18 Winter Season

Regional Road Salt Contract, OPTION YR 1 - FY18 Winter Season

Regional Road Salt Contract, OPTION YR 1 - FY19 Winter Season

Regional Road Salt Contract, OPTION YR 1 - FY19 Winter Season