Attachment_to_Amendment_No._1.pdf

Solicitation P13PS00791, Attachment for Amendment No. 000001

1) 6/18/13 Cal Trans 101 BMA contractors’ site walk.

The purpose of this site walk was to familiarize prospective quoters with requirements of the Request for Quotation (RFQ), and address quoter’s questions regarding the project.

Parking lot meeting spot

- Introductions – Alison Forrestel (Vegetation Ecologist) & Andrew Georgeades (Project Manager)

- Project overview o Cal Trans funding to treat invasive plants in Cal Trans Right of Way from Golden Gate Bridge north to Rodeo Ave exit.

o Schedule – Performance period goes through 9/30/14. No tree removal between Jan 1 and July 31 and no vegetation removal between March 1 and July 31.

o Complexities Some areas will require rope access.

Project requires a traffic control plan and lane closures will have to be coordinated with project manager and Cal Trans.

Herbicide application needs to be coordinated with project manager and approved by park IPM coordinator.

- Discussed Area A treatments and access.

Tow truck pull out at Alexander Ave exit: We looked at Area B and discussed rope access portion of that area.

Baker-Barry Tunnel east side parking lot: We looked at Area C including a discussion of the tree removal over the tunnel. We said access to the site would have to be from below and that vegetative material would not need to be hauled off. We also mentioned that Areas D, E, and F are across 101 in that stretch with fairly minor follow up needs.

Spencer Ave exit: We could see much from here, but talked about Areas G & H.

Top of Wolfback Ridge Rd: From here we hiked in to the upper portion of Area I and talked about euc and broom removal there as well as access from the commuter lot below.

Rodeo Ave exit: We talked about general weed removal at the bottom of the slope and walked up to look at the large acacia slated for removal further up the road. Area J was also discussed.

2) FAR Clause 52.219-30 “Notice of Set-Aside for Women-Owned Small Business Concerns

Eligible Under the Women-Owned Small Business Program (Apr 2012) is hereby incorporated into the solicitation.

3) DOI TEXT MESSAGING Prohibition on Text Messaging and using Electronic Equipment

Supplied by the Government while Driving (OCT 2009) is herby incorporated into the solicitation.

Executive Order 13513, Federal leadership on Reducing Text Messaging While Driving, was signed by President Barack Obama on October 1, 2009 (Ref: http://edocket.access.gpo.gov/2009/pdf/E9-http://edocket.access.gpo.gov/2009/pdf/E9-24203.pdf�

24203.pdf). This Executive Order introduces a Federal Government-wide prohibition on the use of text messaging while driving on official business or while using Government-supplied equipment.

Additional guidance enforcing the ban will be issued at a later date. In the meantime, please adopt and enforce policies that immediately bans text messaging while driving company-owned or rented vehicles, government owned or leased vehicles, or while driving privately owned vehicles while on official government business or when performing any work for or on behalf of the government.

4) DOI Clause 1452.228-70 Liability Insurance – Department of Interior JULY 1996 is hereby incorporated into the solicitation.

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured partied under the policy shall be the Contractor and the United States of America. The amounts of insurance shall be not less than as follows:

$200,000.00 each person

$500,000.00 each occurrence

$50,000.00 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

5) DOI Clause 1452.204-70 Release of Claims – Department of Interior JULY 1996 is hereby incorporated into the solicitation.

(a) After completion of work and prior to final payment, the Contractor shall furnish the Contracting officer with a release of claims against the United States relating to this contract. The Release of Claims form (DI-137) shall be used for this purpose. The form provides for exception of specified claims from operation of the release.

6) DOI Clause 1489.236-73 ARCHEOLOGICAL FINDINGS JAN 1988 is incorporated into the solicitation.

(a) Petroglyphs, artifacts, burial grounds or remains, structural features, ceremonial, domestic, and archeological objects of any nature, historic or prehistoric found within the construction area, are the property of and will be removed only by the Government.

Should Contractor’s operations uncover or his employees find any archeological remain, Contractor shall suspend operations at the site of discover; notify Contracting Officer immediately of the finds;

and discontinue operation in other areas. Included with the notification shall be a brief statement of the location and details of the findings. Should the temporary suspension of work at the site result in delays, or the discovery site require archeological studies resulting in delays or additional work for Contractor, he will be compensated by an equitable adjustment under the General Provisions of the Contract.

7) DOI Clause 1489.236-79 CONDUCT OF OPERATIONS JAN 1988 is hereby incorporated into the solicitation.

At all times the Contractor shall conduct his organization in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and with such appropriate regulations as the Superintendent may prescribe. Work on Saturdays, Sundays, Federal holidays or at night may be performed only with the prior consent of the Contracting Officer.

No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park except with approval of the Contracting Officer.

8) Contract Administration Data is hereby incorporated into the solicitation.

G.1 1489.242-100 CONTRACT ADMINISTRATION APRIL 1984

Contracting Officer’s Technical Representative(s) for this contract will be: TBD

Contract Specialist(s) responsible for administering this contract:

Dane Johnson

National Park Service – Golden Gate NRA

Fort Mason, Building 201

San Francisco, CA 94123

Telephone No: (415) 561-4792

Fax No: (415) 561-4795

Email Address: dane_johnson@nps.gov

G.2 DIAPR 2010-14 CONTRACTOR PREFORMANCE OCTOBER 2010

ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions.

Further details, systems requirements, and training information for SPARS is available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated. “The report was delivered/received by the contractor on (date) The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 days after receipt of CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

9) Special Contract Requirements is hereby incorporated into the solicitation - SITE SPECIFIC

SAFETY AND HEALTH PLAN

Site Specific Safety and Health Plan shall be prepared covering on-site work to be performed by the contractor and all subcontractors. The prime contractor shall be responsible for development, http://www.cpars.csd.disa.mil/� http://www.cpars.csd.disa.mil/� implementation, and oversight of the site specific plan. The site specific safety and health plan shall establish in detail, the protocols necessary for recognition, evaluation, and control of hazards associated with each task performed. The plan shall address site specific safety and health requirements and procedures based upon site specific conditions. The level of detail provided in the site specific safety and health plan shall be tailored to the type of work, complexity of operations to be performed, and hazards anticipated. The site specific safety and health plan shall address, in as much detail as possible, anticipated tasks, their related hazards, and anticipated control measures.

As work proceeds, the site specific safety and health plan shall be adapted to new situations and new conditions. Changes and modifications to the accepted site specific safety and health plan shall be made with the knowledge and concurrence of the safety office, site superintendent and Contracting Officer’s Representative (COR).

Should any unforeseen hazard become evident during the performance of work, the contractor shall bring such hazard to the attention of the safety office and the COR, both verbally and in writing for resolution as soon as possible. In the interim, necessary action shall be taken to re-establish and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public and the environment.

Prior to submittal to the Contracting Officer, the site specific safety and health plan shall be signed and dated by the prime contractor’s safety and health manager and the site superintendent. The site-specific safety and health plan shall be part of the contractor’s safety and health program. The contractor shall submit to the Contracting Officer the contractor’s site-specific safety and health plan for review and approval by the safety office and Contracting Officer.

Work performed under this contract shall comply with applicable federal, state, and local safety and occupational health laws and regulations. This includes, but is not limited to, Occupational Safety and Health Administration (OSHA) standards, 29 CFR, Part 1910 and part 1926. Where the requirements of applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements shall apply.

10) A go no-go sheet which details the restrictions on herbicide use in the Park is attached.

What follows are questions from potential quoters and the official Government responses to those questions.

Q. I was wondering if there was a chance the solicitation #P13PS00791 may be extended?

A. No, not at this time.

Q. Are you able to advise if this is a new requirement or is there an incumbent contractor performing the work?

A. This is a new requirement.

Q. Is it acceptable for our clients to submit the Questionnaire to you via email instead of courier service or US Postal Service?

A. Yes. Email address is Dane_Johnson@nps.gov as noted in the solicitation.

mailto:Dane_Johnson@nps.gov�