P11. Sources Sought Notice - 36C25626Q0305.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Walls/Flooring/Ceiling Corrective Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0305

RESPONSE DATE/TIME/ZONE 01-19-2026 2:00 PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J056

NAICS CODE* 561210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist

Caleb Parker

Caleb.Parker@va.gov

PLACE OF PERFORMANCE

ADDRESS Jackson, MS VA Medical Center

1500 East Woodrow Wilson Avenue

Jackson, MS 39216-5116

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is for market research to obtain information regarding the availability and capability of all qualified sources to perform or provide a potential requirement. The responses received from interested vendor will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) is seeking to identify potential qualified vendors capable of providing the requirement. This requirement is for the VA Jackson, MS health care located at 1500 East Woodrow Wilson Avenue Jackson, MS 39216-5116.

The North American Industry Classification Code (NAICS) is 561210 (Facilities Support Services), and PSC code J056 (Maintenance, Repair, and Rebuilding of Equipment – Construction and Building Materials), with a size standard of $47.0 Million.

REQUESTED RESPONSES:

All responsible vendors and interested parties please respond to this source sought announcement if you can fulfill the requirements. Responses to this source sought shall include the following information:

1. Your company name, address, contact person name, phone number, fax number, e-mail address(s), UEI number, number of employees, and company website if available.

2. If you are an GSA/FSS contract holder are the referenced services available on your schedule/contract? Provide your company GSA/FSS contract number and contract expiration date, if applicable.

3. If you are a NASA SEWP V contract holder are the referenced services available on your schedule/contract? Provide your company NASA SEWP V contract number, contract group, and contract expiration date, if applicable.

4. Is your company a contract holder on any other federal contract? If so, please provide the contract number.

5. Socio-economic status of business such as but not limited to (Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) SDVOSB/VOSB, 8(a), HUB Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB Zone business, Large Business, etc.).

6. Is your company considered small under the NAICS code identified in this source sought announcement?

7. Is your company a service provider for the services being offered? If so, can you provide documentation confirming authorization to provide the referenced services being offered per the Statement of Work?

8. If your company is a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

9. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if Contracting Officer determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

Please note that if incomplete responses are received. Lack of documentation proving your business can conduct the services being offered or all questions not being answered within this notice (certificates, licenses, etc.) your response will not be taken into consideration.

CONTACT INFORMATION AND RESPONSE DUE DATE:

Please email all responses to caleb.parker@va.gov. Please respond to this source sought notice no later than 01-19-2026, 2:00 PM Central.

DISCLAIMER: This source sought is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this source sought notice.

Performance Work Statement

Walls/Flooring/Ceiling Corrective Services

G.V. “Sonny” Montgomery VA Medical Center (GVSMVAMC)

1500 E Woodrow Wilson Drive Jackson, MS 39216

1. OBJECTIVE: The G.V. “Sonny” Montgomery VA Medical Center located in Jackson, MS requires the following services for the facility: Walls/Flooring/Ceiling Corrective Services as required by (and in accordance with) Joint Commission Standards, Occupational Safety and Health Administration (OSHA) Standards, and other regulations/policies that are applicable.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: The Department of Veterans Affairs, G.V. “Sonny” Montgomery VA Medical Center, has a need for painting, flooring, and ceiling corrective services. The 800,000 square feet facility walls require constant repair from damage and repainting to adhere to EOC (Environment of Care) and Infection Control guidelines, flooring requires patching and replacement to adhere to EOC (Environment of Care) and Infection Control guidelines, and ceilings require the replacement damaged ceilings tiles to adhere to EOC (Environment of Care) and Infection Control guidelines.

4. SCOPE OF SERVICES: The following services will be provided as outlined below: A. WALL

REPAIRS

a. The Contractor will provide two (2) general labor personnel for one hundred and eighty (90) days, eight (8) hours per day, Monday thru Friday to provide wall repair services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between ten (10) to fifty (50) wall repair task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative (AGR).

d. The AGR will provide the contractor with all materials used for repairs to walls when task orders are assigned.

e. Walls are constructed of materials such as concrete, gypsum board, plaster, and block. Some walls will have overlays such as tiles, flex walls, wallpaper, wainscoting, corner guards, and cove base.

f. The contractor will supply all tools required to perform repair services.

g. The contractor will prepare surfaces prior to repair/installation to ensure proper adhesion between materials.

h. Should matching overlay material be unavailable, the contractor will remove sections of material and replace.

i. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

B. PAINTING

a. The Contractor will provide eight (8) professional painters for one hundred and eighty (90) days, eight (8) hours per day, Monday thru Friday to provide painting services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between five (5) to twenty (20) painting task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative (AGR).

d. The AGR will provide the contractor with all paint used for painting walls when task orders are assigned.

e. Walls are constructed of materials such as concrete, gypsum board, plaster, and block.

f. Contractor will supply all brushes, rollers, coverings, tape, cleaning supplies, etc. for performing painting services.

g. The contractor will prepare surfaces prior to painting to ensure proper adhesion between materials.

h. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

C. FLOORING

a. The Contractor will provide four (4) professional flooring installers for one hundred and eighty

(90) days, eight (8) hours per day, Monday thru Friday to provide flooring services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between five (5) to twenty (20) flooring task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative (AGR).

d. The AGR will provide the contractor with all materials to repair floors when task orders are assigned.

e. Floors are constructed of overlay materials such as vinyl plank, seamless, tile, thresholds and carpet.

f. The contractor will supply all tools required to perform flooring repair/installation services. g.

The contractor will prepare surfaces prior to repair/installation to ensure proper adhesion between materials.

h. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

D. CEILINGS

a. The Contractor will provide two (2) general labor personnel for one hundred and eighty (90) days, eight (8) hours per day, Monday thru Friday to provide ceiling repair services.

b. The contractor will be provided with task orders at the beginning of each week.

c. The contractor will be required to complete between five (5) to twenty (20) ceiling repair task orders per week. The number of tasks considered to be successful will be based on the complexity of tasking set forth by the Authorized Government Representative (AGR).

d. The AGR will provide the contractor with all materials used for repairs to ceilings when task orders are assigned.

e. Ceilings are constructed of materials such as gypsum board, plaster, and metal grid supporting ceiling panels.

f. The contractor will supply all tools required to perform repair services.

g. The contractor will prepare surfaces prior to repair/installation to ensure proper installation.

h. Should matching material be unavailable, the contractor will remove sections of material and replace.

i. All work is to be performed during normal working hours (8:00AM-4:30PM) unless otherwise approved by AGR.

E. GENERAL

a. The contractor will be responsible for cleaning up work areas daily upon completion of services.

b. The contractor will be responsible for the disposal of all materials used or removed while performing services. Materials can be disposed of in facility waste receptacles.

c. In cases of asbestos being present, contractors will abate any section less than 100 square feet using the required disposal methods for asbestos materials. Any sections greater than 100 square feet will be required to be abated by an abatement company. These services will be acquired through a modification of contract.

5. PLACE AND PERIOD OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed at G.V. “Sonny” Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216. This project, as encompassed by the final contract when executed, will consist of 90 days of service (February 2, 2025, to June 11, 2025) for the facility. Contract performance will end when the contract is successfully completed.

6. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m.

Monday through Friday, Federal Holidays excluded. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

7. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE COMPETENCIES”:

Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, and abilities required to successfully accomplish the following: Walls/Flooring/Ceiling Corrective Services. No unqualified individual shall be allowed to perform work, execute services, and to complete deliverables at any time under the contract while active.

• Personnel should have at least 5 years professional experience working in the field of painting, flooring and general repair.

• Must be able to kneel, stoop, climb ladders and work over head.

8. KEY PERSONNEL During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Scope of Work and covered by the final contract. This Key Personnel person must have sufficient knowledge to be able to respond to technical questions from the government.

9. OTHER REQUIREMENTS:

• Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

• Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

• Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration.

Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

• Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized, and contractors are not authorized payment for future work not performed and/or for work that has not been successfully completed.

• VA authorized personnel who may contact contractor for service (Note: names will be provided but are subject to change)

Contracting Officer

Representative Maintenance Supervisor

Interior Designer

Contracting Specialist

• Warranty: Contractor shall provide a one (1) year warranty on all equipment/services covered in this contract.

10. RECORDS MANAGEMENT 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. G.V. Sonny Montgomery VAMC (GVSMVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which GVSMVAC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227- 11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. TMS (Talent Management System) course VA 4192704: “Records Management for Everyone” [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] 12. Flow-down of requirements to subcontractors: a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contract