P09 SOW Replace Chiller Plant 04-24-2023.pdf

Statement of Work 03-01-2023

A/E Design and Construction Period Services for

Replacement Chiller Plant

Project No. 502-23-002

Alexandria VA Health Care System, Pineville, LA

Overview

Alexandria VAMC has a requirement to replace the existing chiller plant. Alexandria

VAMC seeks to award an architecture-engineering contract to a qualified firm for the complete design and production of construction documents for the replacement chiller plant. This will be new construction in existing parking lot K of the Alexandria

VAMC campus. The awarded A/E firm is expected to produce design drawings, a design narrative, detailed cost estimates, specifications, and provide construction period services. Construction period services include but are not limited to: site visits, investigations, inspections, submittal reviews, RFI response, and attending construction meetings.

Objectives

1. Develop a detailed design of the replacement chiller plant within budgetary constraints.

2. Work closely with VA Engineering, Contracting, Safety, and other relevant personnel to guide the design throughout its development and ensure production of a construction package that is defensible, constructable, manageable, and cost-effective to minimize the risk of changeorders.

3. Develop a design that adheres to applicable local, state and federal regulations.

Background The Alexandria VAMC contracted with an AE consultant to perform a detailed study of the entire campus chilled water system located in Alexandria, LA. The consultant performed field verification on the entire chilled water system and proposed accurate system information for future design project. It was determined that the chilled water plant capacity must meet a

2000 chill water ton demand. This will be accomplished by using two 1000 ton chiller system with an additonal 1000 ton chiller as a backup. Space must be provided for a fourth system to include all essential system components. Additonal requirements are described down below.

Scope:

Site/Structural/Architectural

Site, structural, and architectural drawings, estimates, specifications, and narratives should reflect the following:

• Conduct site visits to assess the location and constraints of new chiller plant, chiller plant to be located in existing Parking Lot K

• Provide all design drawings, specifications, and construction documentation for the construction of a new building to house all chilled water equipment, not limited to:

site preparation, foundation, structural, electrical, mechanical. The plant shall be designed for non-disruptive access to all chillers, pumps, cooling towers, and cooling tower components.

• Ensure sufficient horizontal and vertical spaces are provided for access to pumps using forklift trucks of adequate capacity of pumps being used

• Construction drawings to comply with Physical Security and Resiliency Design

Manual

• Lot K requires a significant amount of earthwork around the site, and the access road to the police station would need to be rerouted with potential of modification to the shade structure above the walkway between Buildings 6 and 8.

• Each chiller to have doorway installed to provide adequate space to remove and replace chillers in the future

• Provide a personnel facility to include a climate control room of at least 150 sqft with windows to oberserve chillers, unisex restroom, housekeeping closet, and eye wash station. The building and site adjacent to the building shall be arranged to allow for future expansion of additional chiller system or other equipment as needed.

• After the new plant is fully operational, AE will include demolition and grading of the existing chiller plant to allow repurposing by VA at a later date.

Mechanical

General:

• Chillers shall be centrifugal (open or hermetically sealed) or rotary-screw compressors or absorption machines. Use of reciprocating compressors is not permitted.

• Chilled water must be available year-round and able to supply 44⁰F chilled water to the four campus distribution loops.

Chilled Water Optimization Study:

• The lowest life-cycle cost performance chilled water system must be selected. The lowest allowed efficiency shall be indicated in Table 6.8.1-3 of the approved latest edition of ASHRAE Standard 90.1. The system shall have variable speed chillers, variable flow primary-only chilled water pumps, variable flow condenser water pumps, and optimization of condenser water temperature based on ambient wet bulb temperature conditions. Water-side economizing will not be financially feasible.

• The chiller refrigerant shall be EPA approved and compatible with all local, state, and federal regulations. Follow ASHRAE Standard 15, Safety Code for Mechanical

Refrigeration and ASHRAE Standard 34, Designation and Safety Classification of

Refrigerants to ensure full compliance

Chiller Plant Sizing

• The chilled water plant capacity shall be based on a campus peak block load of 1,962 tons, as determined through the Pipeflo model for Buildings 1, 2, 3, 4, 5, 6, 7, 8, 9, 45, 46, and 49.

Standby Chiller Capacity

• The central chilled water plant shall be comprised of N+1 chillers, where N is the number of chillers in operation to meet the total cooling demand and 1 (one) is the installed standby chiller. Capacity of the standby chiller shall match the capacity of the largest installed chiller. All plant components, condenser and chilled water piping, and controls shall be sized and selected to match the N + 1 requirement.

• The N+1 requirement shall extend to all essential system components (chillers, pumps, and cooling towers). Configure all piping, pumps, and cooling towers to maintain N+1 capability regardless of component failure. Design the piping systems using manifolds, automatic flow control valves, inherently balanced pipe configurations, and/or combinations of these to ensure proper flow under all possible operating conditions.

• On systems with variable primary flow, maintain the capacity of all chillers equal or with at most no more than 10% difference between the largest and smallest chiller. If this cannot be accomplished, due to project issues or existing conditions, design system with positive means for maintenance of equal capacity distribution on all operating chillers.

• Provide adequate space for an equal sized backup to the redundant chill water system to include chiller, chill water and condenser water pump and cooling tower to accommodate future load growth.

Design for Sustainability and Serviceability

• The plant shall be designed for non-disruptive access to all chillers, pumps, cooling towers, and cooling tower components without the need to disassemble or remove other equipment or systems and/or building components such as piping, doors, walls, etc.

• Ensure sufficient horizontal and vertical spaces are provided for access to pumps using fork lift trucks of adequate capacity for the pumps being used.

• Provide chillers with marine water boxes.

• Provide large chillers with factory installed davits for rigging of heat exchanger end covers.

• Provide cooling towers with OSHA approved service ladders, service platforms and with factory installed davits for rigging of fans and motors.

• Provide adequate access to all the equipment in the plant so that it is unnecessary to move one piece of equipment (pump, chiller, electrical component, etc.) in order to replace another component. The design shall provide roll up doors of sufficient size and quantity and clear access path between equipment and doors to allow the uninterrupted replacement of the largest chiller in the plant without having to remove walls or other parts of the building.

• Arrange piping, especially piping in hydraulic decoupler, to ensure that all water flow meters have ideal flow conditions for accurate measurement. Follow worse case flow meter recommendations.

• When cooling towers are on the ground provide fully paved area around the entire installation to eliminate the need for landscaping work (weed eating or mowing) around the equipment and provide a perimeter fence for security and to keep windblown debris from fouling the equipment. The distance between the fence and the heat transfer equipment shall be appropriate for the proper functioning of the equipment.

• Provide all cooling towers with a basin sweeper system and self-cleaning filter system.

In any situation where the basin sweeper cannot be retrofitted provide a side stream filter system on the condenser water loop. Minimum filtration efficiency is 50 micron and minimum flow is one complete change of volume per hour.

• The variable speed compressor motor drive for chillers utilizing variable speed compressors shall not be cooled with condenser water.

• The new Chilled Water System shall be designed to provide chilled water to the existing distribution loop while providing design solutions to solve current pumping distribution issues

• Make new chiller plant and all auixaly chiller water plants fully capable of operating lead/lag configuration with automatic control to turn on LAG system upon LEAD failure.

• Make provisions by providing temporary service water connections on both the condenser water system and on the secondary chilled water system

• The temporary connections shall be flanged complete with valves and blind flanges.

Provide additional valves as necessary for the installation to work as intended. Due to the critical nature of the valves in this installation all butterfly valves should be specified as MSS SP-68 High Performance Butterfly Valves. New chiller plant to be climate controlled to maintain a maximum of 104F and minimum of 40F.

• Design new Bacnet controls. Controls shall be connected to Medical Center Bacnet control system. Controls must integrate with Siemens Building Automation System.

No translation or gateway devices are desired.

Chilled Water System Components (Chilled and Condenser Water Pumps)

• General: Provide base-mounted, centrifugal (horizontal or vertical split-case or vertical turbine) pumps for chilled water and condenser water applications. In-line pumps can be used for small (5 hp [4 kW] and smaller) sizes. For condenser water pumps, available net positive suction head (NPSHA) must exceed required net positive suction head (NPSHR) to avoid pump cavitation. Provide NPSHA calculations with design analysis.

• Selection Criteria: Select pumps to operate at 1750 rpm. Higher speeds are approved for use, if pumps are not available that operate at 1750 rpm. Select the operating point at or near the highest efficiency and to the left side of the maximum efficiency point but HVAC Design Manual November 1, 2021 BUILDING COOLING & HEATING

SYSTEMS 4-7 not more than 5% from the maximum efficiency curve. The pump motors shall be non-overloading over the entire range of their operation and compatible with variable speed drives, where such applications are used.

• For flow rates in excess of 1,200 gpm [76 L/s], the pump selection shall be optimized, based on multiple types and sizes, including single suction or double suction pumps.

Chilled Water System Components (Cooling Towers)

• Provide induced draft-type, gravity-flow, factory-fabricated, and factory tested cooling towers.

• Selection Criteria: The cooling tower shall be selected to fit within the available footprint and height constraints.

• Controls: Provide a dedicated controller for each cooling tower. During off-peak season, the control strategy shall allow the tower to lower the water temperature below the design leaving water temperature and follow the ambient wet-bulb temperature

• The cooling towers shall be arranged in pairs to allow access from both sides of the cooling tower. An equalizer shall interconnect the cooling tower basins of all cooling tower cells.

• The cooling towers shall be manifold together on a common CWS and CWR header.

Each connections shall be provided with an automated flow control valve to isolate the cooling tower when not in use. Any combination of cooling tower, condenser water pump and chiller shall be utilized allowing full utilization of redundant equipment.

Chilled Water System Components (Water Treatment – Chilled Water)

• In addition to specifying the water treatment system components, tests, chemicals, and other requirements, the A/E shall provide details and indicate on floor plans and piping schematics the required locations of the water treatment system components ensuring the design includes adequate space for equipment to perform correctly and fit in the allotted space. For example the details shall indicate minimum installation requirements for the accurate, reliable measurement of water and chemical flows.

• Chemical Shot Feeder: Provide a chemical shot feeder in bypass position to treat the closed-loop chilled water system. Select the feeder size and chemicals based on the system volume and the water analysis, but not less than 5 gal [19 L]. Provide piping connections per VA Standard Detail.

• Corrosion Coupon Rack: Provide coupon rack in bypass position which at a minimum shall include coupons of the evaporator tube material, cooling coil tube materials, and all piping materials.

• Provide a cartridge-type filter in bypass position to remove solid suspended particles from the chilled water system. The initial filter should be between 25 and 50 microns but after the system is clean a 5 micron filter may be used. Filter capacity shall at least filter the entire system volume in a 12 hour period. Include the bypass flow in the pump duty or provide a dedicated filtration pump. Provide piping connections per VA

Standard Detail.

Chilled Water System Components (Water Treatment – Condenser Water)

• In addition to specifying the water treatment system components, tests, chemicals, and other requirements the A/E shall provide details and indicate on floor plans and piping schematics the required locations of the water treatment system components ensuring in the design that adequate space existing for equipment to perform correctly and fit in the allotted space. For example the details shall indicate minimum installation requirements for the accurate, reliable measurement of water and chemical flows.

• General: Design a water treatment system for treating cooling tower water based on make-up water samples. Use non-toxic chemicals approved by local and EPA requirements. The water treatment shall operate automatically with the chemical feed and blowdown systems.

• System Description: Provide a chemical feed pump for each chemical feed tank, specifically, tower scale and corrosion inhibitor, acid and biocide. Each pumping system shall be equipped with a check valve, drain connections, and a safety relief arrangement. Monitor the pump status at the ECC. Provide a chemical feed controller, conductivity probe, and pH and oxidation reduction potential (ORP) systems. Obtain makeup water analysis and include blowdown makeup in sizing the makeup water system.

• Corrosion Coupon Rack: Provide coupon rack in bypass position which at a minimum shall include coupons of the condenser tube material and all piping materials.

• Water Meters: Provide a water meter in the condenser water make-up and blow down piping. Water meter shall be capable of reading the instantaneous flow and totalized flow locally and at the ECC.

• Floor Space: Provide floor space marked reserved on the floor plans for the water treatment system to include an eye wash and emergency shower. Coordinate with the plumbing discipline to provide a washbasin. Provide storage cabinets to house the chemical testing equipment for the water treatment system.

• Basin Sweeper and Side Stream Filter System: Include a cooling tower basin sweeper jet system on each cooling tower and provide with a self-cleaning filter system with dedicated filtration and back wash pumps and controls. The minimum filtration capacity shall be 50 microns and the minimum filtration flow shall filter the entire system volume every hour. Do not use centrifugal separators because their filtration level is inadequate and do not use sand filters because their backwash water usage is excessive. If in retrofit projects it is not possible to provide the basin sweeper system provide the side stream filter on the supply or return piping. Ensure the filtered water does not bypass the tower or the condenser.

• Automatic Condenser Tube System: As indicated by TLCC analysis provide automatic alternating condenser tube brush system consisting of alternating brushes, brush retention capsules, and four way flow reversing valve and controls.

Piping and Pumping Arrangement (Variable Flow Systems – Chilled Water)

• Based on chilled water system optimization study and other project parameters select either one of the two generally used variable flow piping and pumping systems.

▪ PSS (Primary - Secondary System) – Station envisons this to be more advisable

▪ VPS (Variable Primary System)

Chilled Water Freeze Protection

• Insulation – Thickness: Increase the insulation thickness of exposed chilled water piping by at least 1-in [25 mm] over the recommended thickness for indoor piping.

Specify stainless steel or aluminum jacket and higher density insulation for exposed piping.

• Electric Heat Tracing: Specify thermostatically-controlled heat tracing by selecting heating cable of appropriate density (W/lin ft [W/lin m]). Connect heattracing circuit to the emergency power circuit.

• Design and specify thermostatically controlled steam tracing where applicable.

• Controls: Specify a control sequence to monitor chilled water temperature in exposed pipes and start the chilled water pumps and keep chilled water in circulation when ambient temperature is below 32 F [0 C] Alarm control system if chilled water temperature drops to 39 F [3 C].

Electrical

Electrical design drawings, estimates, specifications, and narratives should reflect the following:

• AII chiller, cooling tower, and pumping equipment will be powered via the emergency powered critical branch power.

• New chiller plant to be equipped with its own emergency generator.

• Provide lighting levels per Appendix A of the VA Electrical Design Manual.

• Provide high efficiency LED luminaires with energy saving control and switching scenarios

• Include design of cabling and installation of wifi access points. Data distribution and outlets will also be provided as required by the VA design manual for hospital projects and the VA design manual for IT infrastructures and will depend on final room layouts.

All ethernet cabling shall be CAT 6A to match facility cabling standards.

• Design an intuitive control system, like SCADA, to monitor and control chiller plant operations

• Controls to be designed so that control of the chilled water plant operation can be conducted from the boiler plant control room, in addition to the chiller plant

Construction Period Services:

1. Attend Pre-Bid Conference, to be scheduled by VA for potential bidders, for the purpose of answering questions and clarifying project specifications and drawings.

2. Attend Pre-Construction Meeting, to be scheduled by VA with the construction contractor, for the purpose of answering questions and clarifying bid documents.

3. Provide written minutes of the Pre-Bid Conference and the Pre-Construcion Meeting within 5 working days after each meeting.

4. Promptly review all material submittals, shop drawings, and test reports. Promptly recommend acceptance or rejection to COR, and in no case longer than 5 working days after receipt.

5. Review Requests for Information (RFI’s). Respond promptly to COR, and in no case longer than 5 working days after receipt.

6. Provide up to twenty-five site visits and one final project inspection.

7. Verify “As-Built” drawings maintained on site by the construction contractor, and provide electronic “as-builts” to VA containing all marked-up and field-verified changes.

8. Provide a submittal log for construction

Period of Performance

Final submission and all deliverables are due within 365 calendar days following the issuance of a Notice to Proceed from a Contracting Officer

LOCATION

Alexandria VA Health Care System

2495 Shreveport Hwy.

Pineville, LA 71360

BID SCHEDULE

For each item described below, the A/E shall provide an expected design service cost and a corresponding rough construction cost estimate as part of the proposal.

Base Bid

The A/E is to provide design and construction period services to complete all work as stated in this scope of work.

Deductive Alternate 001: Space provisions for fourth chiller system as backup to +1.

Deductive Alternate 002: Emergency power support for redundant system

Deductive Alternate 003: Demolition of the existing chiller plant

Deductive Alternate 004: Different site location**

DESIGN SUBMISSIONS/DELIVERABLES:

Design submission and deliverables will be in accordance with the A/E Submission

Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C (See Attachment

A: A/E Submission Requirements).

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

COST ESTIMATE

A detailed estimate of construction cost (using RS Means, Cost Works) and Market

Study/Survey shall be provided with each design submission. Emphasis shall be placed on cost and scope management. The design shall be within the project construction budget and be consistent with the identified project scope. The development of construction documents by the Design Team shall include deductive alternates, up to 10% of the approved project cost estimate.

DRAWINGS

This project will utilize AutoCAD, version 2020. All VA design guides and requirements can be found online at: http://www.cfm.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent shall govern.

SITE AND TOPOGRAPHY SURVEY

http://www.cfm.gov/TIL/

The A/E shall conduct a ground based topographic survey by a State of Louisiana licensed surveyor. Survey limits shall be established by the designer and approved by the VA, in order to adequately facilitate the complete design of the new IT Building, associated utilities, access walkways, and roads. The Design Team shall investigate this site and propose building design options for the area along with the pro’s and con’s. VA leadership will make a final siting selection (the direction for the front of the building) for the design.

GEOTECHNICAL SURVEY

The A/E shall perform a geotechnical field exploration by a State of Louisiana licensed

Geotechnical or Soils Engineer and laboratory testing program to obtain information on subsurface conditions to evaluate the geotechnical aspects of the project. The A/E shall identify subsurface soil, rock and groundwater conditions on the selected site to the depths that would be required in accordance with the structural and foundation design of the new building. The A/E, at their expense, shall procure their own geotechnical survey to facilitate/confirm the requirements for the new IT Building design. This cost of this shall be included in the A/E’s cost proposal.

UTILITY SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the design. All information provided by the VA will be verified by the A/E. Where information is not available, the A/E Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services or testing to conduct a complete site utility survey as needed to facilitate the design. The survey must identify all above and below ground utilities associated with the project. An analysis of the capacity of the existing utilities to serve the new addition shall be performed. The result of the survey/study shall be reflected in the design documents and shall indicate the current system capacities and the necessary work required for the utilities to adequately support the new addition.

FIRE PROTECTION ENGINEER REVIEW & CERTIFICATION

The A/E shall have the design plans and specifications reviewed by a 3rd party registered Fire

Protection Engineer (FPE) to ensure the design proceeds in accordance with Life Safety Codes

(LSC) and applicable National Fire Protection Association (NFPA) codes. The FPE’s review comments shall be provided along with each design submittals beyond the schematic design.

With the Final 100% Construction Documents submittal, the A/E shall provide a FINAL certification letter from a registered FPE stating the FINAL plans and specifications are in compliance with the current LSC and NFPA codes.

SEISMIC DESIGN

Design shall be in accordance with the VA’s manual for Seismic Design Requirements (H-18-8), as it applies to Shreveport, LA.

PHYSICAL SECURITY & BLAST DESIGN

The design shall be in accordance with the Physical Security and Resiliency Design Manual

(PSRDM) for VA Facilities, Mission Critical Facilities.

HANDICAP ACCESSIBILITY

The design will be required to comply with the Uniform Federal Accessibility Standards

(UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas.

COMMISSIONING

The A/E shall incorporate the VA’s commissioning specification into the design and complete set of construction documents as applicable. The A/E shall prepare the construction document to require the construction contractor to procure the 3rd party Commissioning Agent to oversee and execute the contract required commissioning activities during Construction. This 3rd Party Commissioning Agent will be approved by the VA prior to being contracted.LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)

The A/E shall design the new Chiller Building to meet LEED Silver requirements. The AE shall provide, with each design submission, the status of the LEED points considered and incorporated into the design and shall identify the plan to achieve the appropriate number of points for LEED

Silver. NOTE: Actual LEED certification as a result of the construction will not be required.

GOVERNMENT FURNISHED INFORMATION

Government furnished information includes, but not limited to, the following information found on the

VA’s Technical Information Library website (http://www.cfm.va.gov/TIL) - to be used for this project, as applicable:

PG-18-1 Master Construction Specifications

PG-18-3 Design and Construction Procedures

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Handbook

PG-18-9 Space Planning Criteria

PG-18-10 Design Manuals (by discipline)

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier Free Design Guides

PG-18-14 Room Finishes, Door and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions (included as Attachment A) http://www.cfm.va.gov/TIL

PG-18-17 Environmental Compliance Manual

H-7545 VA Cultural Resource Management

Physical Security and Resiliency Design Manual for VA Facilities, Mission Critical Facilities

VA Signage & Wayfinding Design Manual

VA HVAC Design Manual

VA Fire Protection Design Manual

VA Asbestos Abatement Design Manual

VA Sustainable Design Manual and Guiding Principles Checklist

VA-Space & Equipment Planning System (VA-SEPS)

VA Architectural Design Manual

VA Design Manuals for Estimating, Electrical, Elevator, Lighting, Plumbing & Telecommunications

AE SUBMISSION REQUIREMENTS (SUPPLEMENTAL INSTRUCTIONS)

Reference Attachment A (AE Submission Requirements) for a detailed outline and listing of specific requirements. As indicated under Section C, paragraph 1, below are supplemental instructions relative to AE submission requirements.

NOTE: The VA will have 21 days to review design submission; however, some design submissions may require longer as they require a higher-level review. The AE shall not proceed to the next design submission until comments have been received back from the VA. The AE will be allowed a “time-only” extension equal to the number of days that the VA takes longer than 21 days to return review comments.

The following design milestones are required from Notice of Award:

Project Kick Off Meeting 10 days after Notice of Award

25% Design Development 60 calendar days after Kick Off

25% Design Review Meeting 21 calendar days after VA receipt of 25% Design Development

35% Design Development 40 calendar days after VA acceptance of 25% Design Development

35% Design Review Meeting 21 calendar days after VA receipt of 35% Design Development

65% Design Development 60 calendar days after VA acceptance of 35% Design Development

65% Design Review Meeting 21 calendar days after VA receipt of 65% Design Development

95% Design Development 60 calendar days after VA acceptance of 65% Design Development

95% Design Review Meeting 21 calendar days after VA receipt of 95% Design Development

100% Design Development 30 calendar days after VA acceptance of 95% Design Development

100% Design Review Meeting 21 calendar days after VA receipt of Design Development

Total Part One Services/Design Phase Schedule

365 calendar days

25% Schematic Design: Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The A/E is responsible for measuring and collecting actual field data that may be required. The A/E shall collaborate with VA COR and end user(s) to develop conceptual and viable design options to meet the intended scope of work. The A/E shall develop schematic drawings and design options, along with Pro’s and Con’s with associated cost for review. This schematic design phase is an iterative process and requires close coordination back and forth with the VA COR/Project manager. The preliminary schematic design/layout will most likely require tweaking until a final plan/layout is officially approved by the hospital and COR. Dimensions, areas, spaces, etc. will need to be indicated clearly on the drawings. The AE shall work with the VA COR until an acceptable plan is developed and approved in writing by the VA COR. The A/E final deliverables for this phase are (hard and electronic copies):

1) Station Approved Plan (Siting Plan & Floor Plan)

2) Preliminary Cost Estimate (RS Means, Cost Works)

3) List of probable Specification Sections for this project

4) Initial Design Analysis and Approach

a. 35% Design Development: These drawings shall be at the largest scale possible and shall show the utilities, infrastructure, architectural layout of each floor, room dimensioning/square footage, room identification, fire exists (Life Safety), chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

1) Drawings & Specifications: Provide one 22”x34” size D set and four 17”x22” size C sets. Provide one set of preliminary specifications indicating all of the AE proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD. Drawings in PDF format (1 combined PDF, and individual PDF files).

Specifications in Word format (individual Word documents per specification section) .

2) Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime

Contractors Overhead, Profit, Bond and Labor Burden (typically 30%). Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

3) Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations (including actual field test and test date). Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list, by discipline, on what outstanding data or feedback is required from station. Provide one hard copy of the Design Analysis and one electronic copy on a CD.

4) FPE Review/Certification: Provide review comments made by the 3rd party Fire

Protection Engineer for this submission.

NOTE: The AE shall not proceed with the 65% design without written concurrence from the VA COR.

b. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project, including clearing defined phasing requirements and deduct bid alternates. No major items missing from this submission. The VAMC review of these documents should result in very minor comments to allow for the next 95% submission. A/E shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the A/E shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

1) Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

Specifications shall incorporate AE’s edits.

2) Cost Estimate: Submit in the same manner as the 35% DD submittal.

3) Design Analysis: Submit in the same manner as the 35% DD submittal. Include

A/E responses to all 35% design review comments.

4) FPE Certification: Submit in the same manner as the 35% DD submittal.

Specifications shall incorporate AE’s edits.

c. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission to be final.

If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100%

Final Construction Documents.

1) Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

2) Cost Estimate: Submit in the same manner as the 65% DD submittal.

3) Design Analysis: Submit in the same manner as the 65% DD submittal. Include

A/E responses to all 65% design review comments.

4) FPE Certification: Submit in the same manner as the 65% DD submittal.

d. 100% FINAL Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding/construction.

1) Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS PROFESSIONAL

“STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide one 22”x34” size D set and four 17”x22” size C sets of FINAL construction drawings. Provide two sets of

FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide two CD electronic copies of the entire package (Construction Drawings, Specifications, Design Analysis and Cost

Estimate). The drawings shall be as both AutoCAD (2020), and PDF format both in individual files per drawing and a combined drawing PDF file. The specifications shall be in separate WORD documents and separate PDF files for each specification section. Also, provide a combined PDF file for each complete volume of the specifications. Coordinate the naming & numbering of the files with the COR.

2) Cost Estimate: Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

3) Design Analysis: Submit FINAL and complete Design Analysis documents including all calculations for each discipline. Submit in the same manner as the previous submittals. Include A/E responses to all design review comments.

4) FPE Certification: Provide a FINAL certification letter from a 3rd party registered

Fire Protection Engineer stating that the FINAL plans and specifications are in compliance with the current Life Safety Code (LSC) and applicable National Fire

Protection Association (NFPA) code.

CONSTRUCTION PERIOD SERVICES (CPS) – Option Line Item: A/E shall provide full post design services construction period service IAW the Special Provisions of this contract. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

• PRE-AWARD: CPS’s to include assistance with questions, request for information (RFI’s), meeting conference calls, clarifications and addendums during the construction solicitation phase.

• POST-AWARD: CPS’s also include full support through the construction phase to include but not limited to, assisting with questions, clarifications, inspections, reviewing and responding to

RFI’s and review/coordination of contract modifications/change orders. Designing and estimating of design omissions.

• POST-AWARD SITE VISITS: CPS’s shall also include a minimum of 10 Site Visits during the construction phase of the project. Type and discipline of site visit shall be determined at the time of need by the COR.

• ASBUILTS: AE shall also incorporate contractor’s as-builts/redline drawings on AutoCAD

(2020) bound and provide both electronic (two CD’s clearly labeled) and hard copy sets. Hard copy sets of as-built drawings shall consist of one full size set and four 22”x34” size sets.