P09 SOW New Water Treatment Contract -REV 1 (002) 1.docx

Statement of Work

CONTRACT TITLE:

Water Systems Testing and Treatment for Boiler and Chiller Plants

BACKGROUND:

The VA New Jersey HealthCare System (VANJHCS) East Orange and Lyons Campus requires an annual service contract with four option years to provide water treatment chemicals and services for the open recirculating, closed water and steam systems. The purpose and goals of this program are to:

· Minimize corrosion, fouling and biological growth, thereby optimizing water and energy use and minimizing maintenance and equipment replacement.

· Monitor program results and make appropriate recommendations.

· Train plant personnel on the implementation and control of the program.

· Utilize state of the art water treatment programs at a competitive price.

SCOPE OF WORK:

The Contractor shall furnish all labor, materials, chemicals, supplies, and equipment necessary to accomplish the services required in this scope of work. The contractor shall provide all handling of chemicals, testing, dosage adjustment and pump and controller maintenance. VA Boiler Operators shall continue their daily testing and chemical addition.

Contractor shall provide a chemical water treatment program to perform chemical treatment and testing, and preventative maintenance (PM). The contractor shall perform these tasks in accordance with ASTM Regulation, industry standards, and other NJ State statutory requirements. Additional requirements and information are listed as follows:

· The systems treated and pertinent operating data are listed in the ‘Systems’ section of this document

· The required services are listed in the ‘Technical Services’ section of this document

· There is a sample contained as Attachment A. All of the information requested on the specification submittal form must be included for the proposal to be considered. If other services are available at additional charge, please attach extra pages as required.

QUALIFICATIONS:

The Contractor shall provide documentation that they are a firm regularly and actively engaged in the business of providing full time sales and technical service for boiler, cooling and closed loop systems. The Contractor representative shall have no less than three (3) years’ experience in the field of water treatment. Contractor shall provide evidence that they have multiple technicians available for this requirement to address the service.

The Contractor must maintain a laboratory for water, deposit, corrosion, microbiological, resin and metallurgical analysis. Laboratory reports shall be available within one week of the receipt of the sample.

PERIOD OF PERFORMANCE:

This is an annual service with a base period of one (1) year with the provision of four (4) one - year option renewals. The estimated base period of performance is September 01, 2021 through August 31, 2022.

HOURS OF WORK:

All work to be performed Monday thru Friday, 8:00 AM to 4:30 PM excluding Federal Holidays.

PLACE OF PERFORMANCE:

The VA New Jersey HealthCare System (VANJHCS) Lyons Campus, 151 Knollcroft Rd. Lyons, NJ 07939, Boiler Plant Building 14 and Chiller Plant Building 136.

East Orange Campus, 385 Tremont Ave. East Orange, NJ 07018, Boiler Plant Building 8 and Chiller Plant Building 1.

OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK):

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the Contracting Officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the Contractor.

Any additional services performed that are not authorized by the Contracting Officer will be considered inclusive.

SYSTEMS

EAST ORANGE

TOWERS

Main Chiller 1

Main Chiller 2

Main Chiller 3

Recirc Rate, gpm

Bleedoff Rate, gpy

Cycles

Volume, gal

Operation, days

CLOSED SYSTEMS

Main Plant

OR

Bldg 15

Chill volume, gal

49600

Chill makeup, gpy

STEAM SYSTEMS

LYONS

Bldg. 135

Total

Bleed off Rate, gpy

835000

445000

635000

191500

Cycles

Chill

CLOSED SYSTEMS

Chill

Main Chill

Bldg. 135

Hot

Bldg. 135

STEAM SYSTEMS

Steam produced, lbs/yr 137,200,00

TECHNICAL SERVICES

The VA realizes that an effective technical backup program is critical to the overall success of a cost-effective water treatment program. The following services are required, but the Contractor is not limited to only these services.

STANDARD SERVICES

Water Analysis

Alkali nity

l2

v x

Closed

an

v

Feedwat er v

Boiler

Condens ate m = monthly, v = each visit, an = as needed

Each tower system shall be tested twice a month during the operating. Boilers shall also be tested twice a month. The main chill shall be tested each visit. Other closed systems shall be tested monthly.

Perform a fluid analysis off all glycol heating and cooling systems to check for concentration, dissolved solids, and status of inhibitors, etc. to be done in October for heating systems and April for cooling systems. Contractor is to supply COR with results of analysis and recommendations for corrective actions.

ADDITIONAL EQUIPMENT LIST: LOCATED AT EAST ORANGE CAMPUS

Systems to be checked are as follows:

Building 1 A: O.R. heating system located on C-level. B: E.R. heating system located on C-level. C: 5C heating system located on C-level D: Radiology heating system located in A-236E E: Echo lab heating system located in 6-208B F: Penthouse main air handler heating system located in Penthouse A, core G: 8th floor pharmacy heating system located in Penthouse A, core.

H: 8th floor pharmacy cooling system located on 6D roof I: Gama Camera cooling system located on 6D roof

Building 7 J: B-level cooling system located in shack in front of building 7 K: A-level cooling system located in the penthouse

Building 15 L: Building 15-18 heating system located in room 15-131 M: Building 15-18 cooling system located in room 15-131 Locations: Building 15 courtyard Building 17 courtyard Building 18 courtyard

Corrosion Studies

Corrosion studies support a valid evaluation of system performance. Carbon steel and copper coupons shall be used on each tower and main chill water system. Studies shall be twice a year on the towers and main chill loop. The Contractor shall supply the coupons.

Biological Studies

All cooling and chill systems shall be tested for biological control. The total count shall be performed on the towers and the main chill loops on a monthly basis or more frequently as needed. Anaerobic bacteria tests shall be performed quarterly on the Main chill system. Other closed systems shall be tested as needed if conditions indicate a biological control problem. The primary biocide shall be an oxidizing biocide. The secondary biocide shall be a non-oxidizing biocide.

Test Equipment

The Contractor shall supply all equipment and reagents required to perform tests to control the programs. This equipment should be the same as used by the Contractor.

Feed and Control Equipment

· The Contractor shall maintain all feed and control equipment and parts for the cooling systems.

· The Contractor shall complete any and all repairs between the feed and control shut off valves on the circulating system.

· The Contractor shall replace equipment which is no longer operable.

· The Contractor shall supply controllers that can test for inhibitor and feed based on residual or feed inhibitor based on required product level, rate of makeup and cycles.

· Oxidizing biocide can be fed based on ORP or time. The choice will be based on the cost effectiveness of the particular approach at each tower as determined by the Contractor and the VA.

· The non-oxidizing biocide will be fed based on time.

Continuous conductivity measurement will activate bleed. The controller must be capable of graphing functions such as, chemical residual ORP, conductivity, bleed and chemical feed and chemical feed pump activation.

The controller must be able to notify the Contractor and specific University personnel if the system is out of spec. The Contractor must respond within one hour during normal work hours or the next morning if a problem is noted during off hours. If problem cannot be solved by phone contact or computer, a site visit to solve the problem is required by the next calendar day. The controller must be wireless. All equipment supplied will remain the property of the VA.

For boiler systems the Contractor shall check the blowdown controllers and calibrate as necessary.

CHEMICAL DELIVERY AND STORAGE

All chemicals must be installed in containment basins provided by the Contractor. Bulk tanks may be used only if the contents of the tank will last approximately one season.

TRAINING

Safety training for both management and operating personnel is required. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training shall be repeated periodically as needed for new employees or when changes are made in the treatment program. Records of training shall be maintained on site.

REPORTING:

The Contractor shall supply a written report of all services performed upon completion of each service. The contractor personnel shall review the report with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of conditions at the time. Any recommendations to improve the program shall be included in the report. Contractor shall also maintain a log sheet supplied by the VA. It will be submitted right after the last visit of the month. A review of the program’s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA Contracting Officer Representative (COR) upon completion. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR via email upon request. Laboratory reports shall be available within one week of the receipt of the sample.

INSPECTIONS:

The Contractor shall be present for internal inspections of Boilers and Chillers as the equipment is shut down and becomes available during annual cleanings. The inspections are necessary because a change may be needed in boiler or chiller water chemistry based on observations and conditions of internal components.

ON-SITE CHEMICALS

The Contractor shall be responsible for using all water treatment chemicals from the previous Contractor.

COMPLIANCE:

The Contractor shall comply with all regulations pertaining to the sale and application of chemicals. This includes EPA, NIOSH, etc. In addition, Material Safety Data Sheets must be provided at each location where chemicals are contained as well as an office copy for each site.

OTHER

As required: assistance from Contractor technical staff, deposit analysis, dissolved oxygen (DO) studies, elution studies, etc.