P09_SOW MICU MAINTENANCE FY26_FINAL.docx

VETERANS HEALTH ADMINISTRATION | STATEMENT OF WORK | Mobile Intensive Care Unit (MICU) Storage and Maintenance

1. TITLE OF CONTRACT: Veterans Health Administration Mobile Intensive Care Unit Storage, Inspection and Preventative Maintenance

2. SCOPE OF WORK: Veterans Health Administration has a continuing requirement to obtain yearly climate-controlled storage, scheduled inspections, and preventative maintenance on the eighteen (18) bed Mobile Intensive Care Unit hospital.

3. BACKGROUND: During the COVID-19 response it was identified that a Mobile Intensive Care Unit Field Hospital (Mobile ICU) was needed to support the VHA Mission. Senior Leadership tasked the Office of Emergency Management (OEM) with providing a solution for additional resources that could deploy, provide the required space and equipment, and be transportable into the impacted area to fulfill the mission. This Mobile ICU will be pre-positioned based upon OEM requirements and deploy to different locations throughout the United States during times of need. This unit shall be mobile, which will allow for a more rapid response to an incident/event. The Mobile ICU shall provide a fully contained, hard sided platform allowing medical care to be provided to the Veterans in the community. VHA OEM has acquired an eighteen (18) bed Mobile Intensive Care Unit hospital from Elite Aluminum/Forts Logistics located in Coconut Creek, Florida. This unit meets the needs of VHA and is currently being utilized for various responses.

4. OBJECTIVES: VHA OEM currently has a continuing requirement for the annual storage of the Mobile Intensive Care Unit (Mobile ICU or MICU). The VHA Office of Emergency Management purchased a Mobile Intensive Care Unit that can provide care for up to eighteen (18) Intensive Care Beds for COVID-19 response. The unit is currently housed at the manufacturer site in Florida and requires indoor, climate-controlled storage as well as visual surveillance and inspections while not being used. It should be noted that the scheduled storage and inspection is both a visual and hands-on technical assessment conducted by a specialized team of personnel trained who are qualified to assess and identify issues with any FORTS units or other products sold by Elite Aluminum.

The Contractor shall store the units inside of a hardened structure, away from outside weather. This storage area shall also be climate controlled. The location shall be such that the manufacturer, Elite Aluminum, shall have access to the location when such a need arises to forward deploy the Mobile ICU. The timeliness of the deployment is critical, due to strict requirements to have the MICU deployed and set-up in minimal time, thus allowing VHA to treat Veterans quickly. The storage facility shall have 24 hour access, 365 days per year if such a need shall arise. The space required to store the MICU shall be 15,000 sq ft.

During the inspection and maintenance, the units shall require opening fully and connecting, thus creating a need for lay-down storage work areas, or additional storage space as needed. The Mobile ICU shall undergo a bi-yearly scheduled inspection and preventative maintenance program. A scheduled inspection and preventative maintenance final report shall also be provided by the Contractor immediately following inspection that documents the operational condition of the units, and to also document the efforts, and item(s) utilized to bring back the unit to a fully functioning item, similar or as close as possible to the original operating condition (excluding) minor cosmetic defects.

The Contractor shall inspect, repair, and replace all parts and components, that are under warranty (one {1} year) from the manufacture at no additional cost to the Government. Those parts and components, that are outside the warranty timeframe, or items that are lost, missing or damaged, shall be repaired or replaced (when approved by the Government) at an additional cost. This shall be done by the Government by submitting a new requirement.

The sections below are an example of most of the items that shall be inspected, repaired, and maintained during a scheduled inspection & preventative maintenance program, but this is not an all-inclusive detailed list.

4.1 C-FORTS ICU Units (Exterior & Interior)

4.1.1 Exterior wrapping & branding, exterior walls, roof, floor structure, entry ramp, railing, wingnuts, door, door lock, window glass pane and screens, base stabilizers, wheel casters, leveling blocks, floor support beams, safety pins, roof gas struts, roof support poles, wall cam locks, J-bolt, tie down/anchoring system, floor lowering winch system, electrical panel, breakers, cam-locks, LED lighting, awning, and forklift channels.

4.1.2 Interior wall, roof, and floor structure, window blinds, smoke detectors, electrical, and network outlets, electrical lighting switches, LED lighting, oxygen wall connection, wall clock, ADT system (security, fire detection, pull station, audible alarm, and visual strobe, & call station), security camaras, motion detection sensors, fire extinguisher, HVAC system, including thermostat and replacing filters.

4.1.3 Furniture and medical support equipment including; ICU beds, transfer beds, crash carts, medical carts, nurses workstation, storage cabinets, bedside tray tables, oxygen/medical gas & suction panels, icemaker, handwashing self-contained sink carts, workstation sinks, including pumps, water heater, holding tanks, touchless faucet and soap dispenser and touchless hand dryer.

4.1.4 Interior bathroom/shower including; door and lock, mirror, handrails, shower head, curtain and drain, trashcan, toilet paper dispenser, leak detector alarm, handwashing sinks, toilet, including macerator, water heater, touchless faucet, touchless soap dispenser and touchless hand dryer

4.2 C-FORTS Command Center Unit (Interior & Exterior)

4.2.1 Exterior wrapping & branding, exterior walls, roof, floor structure, entry ramp, railing, wingnuts, door, door lock, window glass pane and screens, base stabilizers, wheel casters, leveling blocks, floor support beams, safety pins, roof gas struts, J-hooks, roof support poles, wall cam locks, J-bolt, tie down/anchoring system, floor lowering winch system, electrical panel, breakers, cam-locks, LED lighting, awning, and forklift channels.

4.2.2 Interior wall, roof, and floor structure, window blinds, smoke detectors, electrical, and network outlets, electrical lighting switches, LED lighting, oxygen wall connection, wall clock, ADT system (security, fire detection, pull station, audible alarm, and visual strobe), security camaras, motion detection sensors, fire extinguisher, HVAC system, including thermostat and replacing filters.

4.2.3 Furniture and administrative support equipment including office desk, chair, computer monitors, desktop and laptop computer, printer, UPS backup, TV monitor, whiteboard, nurses pull station command center, weather radio, and handheld radios with charger.

4.3 C-FORTS Technical Unit (Interior & Exterior)

4.3.1 Exterior wrapping & branding, exterior walls, roof, floor structure, entry ramp, railing, wingnuts, door, door lock, window glass pane and screens, base stabilizers, wheel casters, leveling blocks, floor support beams, safety pins, roof gas struts, J-hooks, roof support poles, wall cam locks, J-bolt, tie down/anchoring system, floor lowering winch system, electrical panel, breakers, cam-locks, and forklift channels.

4.3.2 Interior wall, roof, and floor structure, smoke detectors, electrical, network outlets, electrical lighting switches, oxygen wall connection, wall clock, ADT system (security, fire detection, pull station, audible alarm, and visual strobe), security camaras, motion detection sensors, fire extinguisher, HVAC system, including thermostat and replacing filters.

4.3.3 Distribution electrical panel, with breakers, fire suppression system, water purification/desalinization system, oxygen generator and oxygen cylinder fill station, compressed air holding tank, control panel, including replacing all filters, and change fluids, testing oxygen purity, VIP & hydrostatic testing, and recertification, pumps, gauge, valves, hoses, and connection ports.

4.4 C-FORTS Medical Gas Unit (Interior & Exterior)

4.4.1 Exterior wrapping & branding, exterior walls, roof, floor structure, entry ramp, railing, wingnuts, door, door lock, leveling blocks, roof gas struts, J-hooks, roof support poles, J-bolt, tie down/anchoring system, electrical panel, breakers, cam-locks, LED lighting, awning, and forklift channels.

4.4.2 Interior wall, roof, and floor structure, smoke detectors, electrical, and network outlets, electrical lighting switches, ADT system (security, fire detection, pull station, audible alarm, and visual strobe), security camaras, motion detection sensors, ventilation fan system, including thermostat, portable HVAC system.

4.4.3 Medical gas (oxygen) generation systems, including compressors, oxygen holding tank, quality control panel, including replacing all filters, and change fluids, testing oxygen purity, and testing backup oxygen cylinders, including pumps, macerator, gauge, valves, hoses, bleed lines and connection ports. Medical Air HEPA filtration system, compressed air computerized management system, oxygen separator, molecular sieve, and oxygen sensors. VIP & hydrostatic testing, and recertification.

4.5 C-FORTS Pharmacy Unit (Interior & Exterior)

4.5.1 Exterior wrapping & branding, exterior walls, roof, floor structure, entry ramp, railing, wingnuts, door, door lock, window glass pane and screens, base stabilizers, wheel casters, leveling blocks, floor support beams, safety pins, roof gas struts, J-hooks, roof support poles, wall cam locks, J-bolt, tie down/anchoring system, floor lowering winch system, electrical panel, breakers, cam-locks, LED lighting, and forklift channels.

4.5.2 Interior wall, roof, and floor structure, smoke detectors, electrical, network outlets, electrical lighting switches, ADT system (security, fire detection, pull station, audible alarm, and visual strobe), security camaras, safe and intrusion alarms, pressure monitor alarm, fire extinguisher, HVAC system, including thermostat and replacing filters.

4.5.3 HEPA filtration system, Negative pressure system, biosafety cabinet CFM testing, laminar flow hold testing, extraction fans, refrigerator temperature data recorders, Omni Cell medication data network system, workstations, workbench, chairs and stools, surgical sink, including; pumps, water heater, holding tanks, touchless faucet and soap dispenser and touchless hand dryer.

4.6 C-FORTS Pharmacy Mobilizer Trailer

4.6.1 Exterior wrapping & branding, chassis, axel, springs, trailer jack, including crank, storage cabinets with tools, safety equipment and supplies, tow hitch, wiring, wheel hubs, tire condition and pressures, including spare tire.

4.6.2 Water heater, heater cooling circuit, water filtration/desalinization system, blackwater holding tank with sending unit and electrical dump system, freshwater system, including holding tank, hoses, clamps, breathing port, diesel tank, including manual and electric fuel sensors, hoses, clamps, breathing port, electrical distribution system, including switch, brakers, cables and camlocks, generators, including replacing all filters and fluids, and utility distribution panel.

4.7 Negative Pressure/HEPA Units (Interior & Exterior)

4.7.1 Exterior wrapping & branding, exterior walls, roof, floor structure, door, door lock, leveling blocks, floor support beams, J-hooks, wall cam locks, J-bolt, tie down/anchoring system, electrical panel, breakers, cam-locks, LED lighting, and forklift channels.

4.7.2 Interior wall, roof, and floor structure, smoke detectors, electrical, outlets, electrical lighting switches, fire extinguisher, internal HVAC system, including thermostat and replacing filters. HEPA filter with pre-filters units with ultraviolet sanitation lights, control panel, condensation pumps, electrical panel, including breakers, cables and camlocks.

4.8 FORTS Attached Bathrooms (Interior & Exterior)

4.8.1 Exterior wrapping & branding, exterior walls, roof, floor structure, door, door lock, leveling blocks, floor support beams, leveling jacks gear mechanisms, J hooks, wall cam locks, J-bolt, tie down/anchoring system, electrical panel, breakers, cam-locks, and forklift channels.4.8.2 Outlet Interior.

4.8.2 Interior wall, roof, and floor structure, smoke detectors, electrical, outlets, electrical lighting switches, ADT system (fire detection) HVAC system, including thermostat and replacing filters, baseboard heater, patient bed calling station system, mirror, handrails, shower head, curtain and drain, trashcan, toilet paper dispenser, leak detector alarm, handwashing sinks, toilet, including pump, macerator, water heater, touchless faucet, touchless soap dispenser and touchless hand dryer.

4.9 FORTS Attached IT Unit (Interior & Exterior)

4.9.1 Exterior wrapping & branding, exterior walls, door, roof and floor structure, door lock, base stabilizers, leveling blocks, leveling jacks gear mechanisms, floor support beams, tie down/anchoring system, electrical panels, breakers, and cam locks, IT cabinets and racks, UPS, interior walls, roofs, and floor structures, electrical lighting switches and outlets, HVAC system, including thermostat replacing filters, and forklift channels.

4.10 FORTS Morgue Unit (Interior & Exterior)

4.10.1 Unit canvas cover, exterior wrapping & branding, exterior walls, roof, floor structure, entry ramp, railing, wingnuts, door, door lock, base stabilizers, wheel casters, leveling blocks, floor support beams, safety pins, roof gas struts, J hooks, roof support poles, wall cam locks, J-bolt, tie down/anchoring system, floor lowering winch system, electrical panel, breakers, cam-locks, and forklift channels.

4.10.2 Power Converter. 10 Page 10 of 32 4.10.2 Interior walls, roof, and floor structure, smoke detectors, electrical, HDMI and network outlets, electrical lighting switches, LED lighting, chiller system, including thermostat and replacing filters.

4.10.3 Patient storage racks and patient lift.

4.11 FORTS Breakroom (Interior & Exterior)

4.11.1 Unit canvas cover, exterior wrapping & branding, exterior walls, roof, floor structure, , entry ramp, railing, wingnuts, door, door lock, , window glass pane and screens, base stabilizers, wheel casters, leveling blocks, floor support beams, safety pins, roof gas struts, J-hooks, roof support poles, wall cam locks, J-bolt, tie down/anchoring system, floor lowering winch system, electrical panel, breakers, cam-locks, and forklift channels.

4.11.2 Interior walls, roof, and floor structure, window blinds, smoke detectors, electrical, HDMI and network outlets, electrical lighting switches, HVAC system, including thermostat and replacing filters.

4.12 Fresh & Gray Water/Medical Gas Distribution Islands

4.12.1 Exterior wrapping & branding, exterior structure and frame, insulation, top door with locks and pneumatic lift, tires, tie down/anchoring system, electrical display/control panel, breakers, heat traced hoses, camlocks, and forklift channels.

4.12.2 Freshwater pump and manifold, quick connect cam locks, sewer distribution system, including inlet system, macerator pump alarm monitor and ejection port, oxygen manifold and distribution system, medical air distribution system, heater, thermostat and logic controller, witness light, 24 port POE data switches, LED lighting, electrical distribution system including breakers, outlets, cables and camlocks.

4.13 Waste Management Distribution Island

4.13.1 Exterior wrapping & branding, exterior structure and frame, insulation, top door with locks and pneumatic lift, tires, tie down/anchoring system, electrical display/control panel, breakers, heat traced hoses, camlocks, and forklift channels.

4.13.2 Sewer distribution system, inlet system, dual heavy duty macerator pump with alarm monitor, quick connect cam locks, heater, thermostat and logic controller, witness light, LED lighting, internal camera with wireless monitoring, electrical distribution system including breakers, outlets, cables and camlocks.

4.14 Electrical Distribution Islands, Panel & Transfer Switch

4.14.1 Exterior wrapping & branding, exterior structure and frame, insulation, top door with locks and pneumatic lift, tires, tie down/anchoring system, electrical display/control panel, breakers, heat traced hoses, camlocks, and forklift channels.

4.15 FORTS Storage Containers (Interior & Exterior)

4.15.1 Exterior wrapping & branding, exterior walls, roof, floor structure, interior wall, roof, and floor structure, LED lighting, electrical outlet.

4.16 CAT 220 KW Generators

4.16.1 Exterior wrapping & branding, chassis, axel, springs, support frame, lifting eye, trailer jack, including crank, storage cabinet with supplies & safety equipment, insulation, doors and door locks, tow hitch, wheel chock, wiring, wheel hubs, tire condition and pressures, including spare tire, grounding rod, tow chains and hitch pin.

4.16.2 All filters, fluids and testing electrical voltage output, circuit breakers, signal wire, electrical cables, batteries, trickle charger, wiring, electric push start, emergency stop button, muffler, DEF fluid tank and diesel fuel tank.

4.16.3 Diesel 12-volt space heater, heater wraps/trace for the fuel tank, fuel separator, battery, and fuel filter, oil pan, 40-watt roof solar panel with charge controller and remote monitor, internal compartment LED light, AT&T Net communication LTE router, Cat-Ram software and diagnostic tool.

4.17 John Deere Triton 150 KW Generator

4.17.1 Support frame, lifting eye, all filters, fluids and testing electrical voltage output, circuit breakers, electrical cables, batteries, trickle charger, wiring, electric push start, emergency stop button, signal wire, muffler, grounding rod, fire suppression system, diesel fuel tank, and internal compartment LED light.

4.18 Medical Equipment

4.18.1 Uni-Vent Model 754 Ventilators, Uni-Vent Model 326 Suction, CMS 9200 Plus, 8000, 7000-Plus ECG Monitors, Zoll Model E & M Series ECG Monitors, Propaq Model 246 Monitor, MedSystem III Model 6825 IV Pumps, CMS600P2 Contec B-Ultrasound Unit, I-Stat-1, Portable Blood Chemistry Analyzer, MiniXray Model MXRSLW, Portable X-Ray Machine, and FORTS Telemedicine Unit (HP & Logitech).

4.19 Additional Items

4.19.1 Fresh water bladders, black water bladders and berm, diesel fuel bladders and berm, exterior perimeter lighting, BQ-50 portable decontamination unit, and tri-wall packing cubes, vestibules, including floor and led lights, washing machine, icemaker, microwave, coffee maker, refrigerator, and waste oxidizing disinfection cart.

5. LOCATION OF SERVICES PERFORMED - The Contractor shall perform all duties and services at the specified storage location of the Mobile Intensive Care Unit. The current location is 4650 Lyons Technology Parkway, Coconut Creek, FL 33073.

6. WARRANTY – The Contractor shall provide the standard warranty service and provide all paperwork necessary to update and replace additional items as needed, pending Government approval, items that are either covered by the standard warranty or outside of this scope.

7. WRITTEN DOCUMENTATION – The Contractor shall provide a comprehensive owner’s manual as well as readiness documentation for the unit as well as a detailed status of the components as identified.

END OF STATEMENT OF NEED (SON)