P09 SOW.docx

VA California Central Healthcare System Main Facility Michael Gunter

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for Hospital linens that meet a high-quality threshold while integrating excellent environmental stewardship.

This requirement includes the purchasing of healthcare grade linens. The Contracting Officer Representative (COR) is Michael Gunter, Michael.Gunter@va.gov .

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

The linens are required before April 2121.

Duty hours will be 7:30 am – 2:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, order, ship, and deliver from the manufacturer until final acceptance by the Laundry plant supervisor or designee.

b. Only include products specified that meet healthcare hospital linen standards.

c. Provide processing recommendations for all products specified.

3.0 SUBMISSION OF QUESTIONS

Questions: All questions submitted for this solicitation must be electronically sent to the contracting officer by specified date and time. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Product literature

b. Physical samples

c. Warranty.

d. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing)

a. price quote w/ a separate line for drop shipping

b. Bill of Materials with itemized subtotals Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals

b. Labor/Services appropriate to the scope of work. (no pricing included)

7.0 PRODUCT

General

All linen and components shall be free of scratches, mars, tears, fringe, or blemishes, and withstand staining, and exhibit to flaking, piling, or loss or of stitching.

Quantities shall be:

As listed in Attachment A

See Salient Characteristics for technical requirement of products.

8.0 SERVICES

Hospital grade linen shall be drop shipped to the VA main facility at 2615 E. Clinton Ave Fresno CA 93703.

Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of three (3) in-person meetings at VACCHCS, Fresno to review final award with the Chief of EMS and End Users and to make necessary revisions.

b. During first meeting the contractor shall provide sample of all linen to be provided.

c. The contractor shall allow for three (3) revisions per line item.

d. The contractor shall be responsible for ensuring ordered product for verification of correct sizing. The Vendor shall be liable for any incorrect sizing leading to incorrect product order.

e. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the Chief of EMS.

f. The product must not be placed into production without clearance from the VA COR.

g. The contractor shall obtain sign-off prior to scheduling manufacturing and delivery.

h. The contractor shall track manufacturing and delivery schedule and notify the Chief of EMS with updates of estimated completion date by email.

i. The contractor shall provide 30 days free storage.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.