P09_SOW-DataCitationIndex-Clarivate.docx

Statement of Work Department of Veterans Affairs Veterans Health Administration

Data Citation Index (Clarivate)

Health Outcome Military Exposures (HOME)

June 2024

The VA's Office of Patient Care Services, Health Outcomes Military Exposures (HOME) requires a subscription to Data Citation Index (Clarivate) which will be made available to all HOME staff (librarians, researchers, epidemiologists, toxicologists, clinicians, health science specialists, administrators, etc.)

2.0 Background:

Data Citation Index (Clarivate) is specialized citation index for searching datasets. As of summer 2023, it contains around 13 million datasets with links to source data and associated papers. Data Citation Index (Clarivate) includes bibliographic metadata from research data in Data Studies and Data Sets from a wide range of international data repositories. Source records include three document types: Repository, Data Study, and Data Set.

Data Citation Index (Clarivate) will allow all HOME staff to access research data sets and data studies from a wide range of international data repositories in the physical sciences, life sciences, social sciences, and arts and humanities. All HOME staff will have access to research and data with coverage from 1900-present, with some datasets predating 1900.

Data Citation Index (Clarivate) capabilities include:

a. Comprehensive user search interface: one-click search on authors, group authors, editors, and source repositories to view all records in the database by selected item.

b. Comprehensive scope of coverage; research data connected to articles in published journals, books, and conference proceedings.

c. Abstracting and indexing of all relevant literature and data sets

d. Immediate access to data through direct links to international data repositories for easy access to deposited data sets.

e. Comprehensive records: records containing standard bibliographic metadata such as author, abstract, keywords, descriptor terms, and more. Records may include cited references and citing article counts.

3.0 Scope of Work:

The contractor shall provide all HOME staff with online access to a single online, web-based subscription to Data Citation Index (Clarivate) Authentication shall be through IP authentication and username/password when IP access is not available.

a. The contractor shall provide an unrestricted number of simultaneous users with immediate access from any web-enabled computer within the Department of Veteran Affairs, Health Outcomes Military Exposure (HOME) office to 150 HOME staff of onsite and remote employees.

b. The contractor shall assure the requirements listed in paragraphs 5, Information Quality, 6, Usability, 7, Currency, and 8, Access, Content, Support, are addressed.

4.0 Performance Period: One (1) year from date of award, plus three (3) one (1) year option periods to be exercised at the discretion of the Government.

5.0 Information Quality:

The contractor shall assure:

a. Information is accurate, authoritative, and relevant.

b. Authors and sources are well recognized subject matter experts in their fields.

c. Policies for determining validity and standards for inclusion of material are well described.

d. Guidelines and summaries include references or sources.

6.0 Usability:

The contractor shall assure:

f. Navigation within the system is logical and is easy to use. There is fast access to all content. Abstracting and indexing retrieves content of high relevance quickly.

a. The product has “user friendly” help and instructional aids.

b. Users can quickly and easily locate information sources by using the comprehensive user search interface (basic search, advanced search, publications search, etc.)

7.0 Currency:

a. The contractor shall assure content areas are updated on a continuous, incremental cycle rather than on a single anniversary date for the entire product.

8.0 Access, Content, Support:

The contractor shall assure:

a. Product is 508 compliant (http://www.section508.gov/). If product is not 508 compliant, the contractor shall describe measures being taken to bring product into compliance and date, within 12 months of contract award, that product will be 508 compliant. Or, if product is not 508 compliant, the contractor shall describe why no work is being done to make it 508 compliant.

b. All site content and support of the web site is the responsibility of the contractor.

c. System downtime is minimal, and the VA project manager is notified when such occurs.

d. Data and information sources can be exported, downloaded, saved, emailed, etc.

e. Customer service is available 24/7/365 via toll free number.

f. Usage statistics are available to the system administrator on an enterprise and IP level.

g. The product is accessible via a variety of personal mobile devices including Apple and Android devices.

h. The product’s licensing agreement permits free use for educational purposes of all pictures and graphics.

i. Graphics, pictures, and/or images that are searchable are highly desirable.

j. On-site and remote instruction to training materials are available and designed to integrate solutions with maximum efficiency and effectiveness into the Health Outcome Military Exposures (HOME) work environment.