P09_SOW_36C24124AP4019.pdf

Statement of Work “Replace Primary Substation”

Project: 650-22-103

4 June 2024 Providence, Rhode Island VA Health Care System (650)

B.1 INTRODUCTION

a) This requirement is for construction services to replace the existing main electrical substation at the Providence VA Health Care System (VAHCS). This requirement is classified under construction as it calls for the alteration of real property.

B.2 BACKGROUND / DESCRIPTION OF WORK:

a) The Providence VAMC is procuring construction services to replace the existing outdoor utility substation with a new outdoor substation of adequate capacity to meet the future needs of the VAMC. The new substation should be constructed adjacent to the existing substation. The existing substation must be kept operational until the new substation has been fully commissioned and is supporting the campus loads. The new substation must be able to accommodate the existing load configuration plus have two fully functional extra circuit breakers for future needs. Substation functionality should match or exceed the existing substation.

B.3 CONSTRUCTION DOCUMENTS:

a) Contractor shall furnish all labor, equipment, certifications, supervision, and materials necessary to perform all operations in connections with this order.

Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, Schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

i. Refer to Section D for list of attachments.

B.4 SPECIFICATIONS:

a) The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

b) A complete list of these specifications can be viewed at the following website:

https://www.cfm.va.gov/TIL/spec.asp. Specifications which address EOSH requirements include, but are not limited to the following:

i. DIVISION 01 – GENERAL REQUIREMENTS

ii. DIVISION 02 – EXISTING CONDITIONS

iii. DIVISION 03 – CONCRETE

iv. DIVISION 04 – MASONRY

v. DIVISION 05 – METALS

vi. DIVISION 06 – WOOD, PLASTIC AND COMPOSITES

vii. DIVISION 07 – THERMAL AND MOISTURE PROTECTION

viii. DIVISION 08 – OPENINGS

ix. DIVISION 09 – FNISHES

x. DIVISION 10 – SPECIALTIES

xi. DIVISION 13 – SPECIAL CONSTRUCTION

xii. DIVISION 21 – FIRE SUPPRESSION

xiii. DIVISION 22 – PLUMBING

xiv. DIVISION 23 – HEAT, VENTILATING, AND AIR CONDITIONING

xv. DIVISION 25 – INTEGRATED AUTOMATION

xvi. DIVISION 26 – ELECTRICAL

xvii. DIVISION 27 - COMMUNICATIONS

xviii. DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

xix. DIVISION 31 – EARTHWORK

xx. DIVISION 32 – EXTERIOR IMPORVEMENTS

xxi. DIVISION 33 – UTILITIES

xxii. DIVISION 34 – TRANSPORTATION

xxiii. DIVISION 48 – ELECTRICAL POWER GENERATION

B.5 SPECIFIC REQUIREMENTS:

a) The objective of this project is to replace the existing main electrical substation located on the Providence VA Medical Center (PVAMC) campus with a new substation of adequate capacity to meet future needs. The major elements of work include general construction, site preparation, MEP installation, and demolition and removal of existing structures. The project includes the following:

i. Development of a phasing plan to maintain power to the campus during installation and commissioning of the new substation.

ii. Construction of approximately 500 feet of underground duct bank originating at the new substation and terminating in a new manhole.

iii. All work required for the complete decommissioning, removal, and disposal of the existing substation.

iv. Site preparation for the new utility equipment including equipment pads, manholes, and conduits. Work must be coordinated with the local utility.

v. Construction of a new electrical substation and tie-ins to the existing 11.2kV distribution system. Work must be coordinated with the local utility.

b) The construction will conform to Department of Veterans Affairs design manuals and technical specifications, as well as all applicable codes. Construction work will be coordinated with other ongoing projects at the PVAMC. It is expected that the following disciplines will be required for the construction of this project: civil, mechanical, electrical, architectural, fire protection, structural and plumbing. The estimated total duration of the work is 630 calendar days from the notice to proceed.

B.6 CONFORMANCE STANDARDS:

a) All design and construction accomplished pursuant to this contract shall comply with the latest editions of established standards. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

b) Contractor/vendor shall obtain all data necessary to prepare construction and design documents required. The Contractor shall confirm all existing conditions and field verify any document provided by the VA. The Contractor is wholly responsible for both the accuracy and the level of completeness of the final product. Failure to verify information is not acceptable. Info, such as drawings and other documentation, provided to the contractor shall be used for reference only.

c) Standards can be found at the VA Office of Construction & Facilities Management’s Technical Information Library (TIL) at https://www.cfm.va.gov/til/index.asp. These standards include, but are not limited to:

i. VA Master Construction Specifications https://www.cfm.va.gov/til/spec.asp#01

ii. VA Construction Standards

iii. VA Seismic Design Guide, Manual, & Handbook

iv. VA Space Planning Criteria

v. VA Master Design Specifications & Manuals

vi. VA CADD Standards

vii. OSHA Regulations

viii. NFPA 101, Life Safety Code

ix. NFPA 70, National Electric Code

x. NFPA 99, Health Care Facilities

xi. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

xii. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

xiii. International Building Code

xiv. National Standard Plumbing Code

xv. EIA/TIA Standards

xvi. US National CAD Standard

xvii. VHA Program Guide 18-3

xviii. VHA National CAD Standard Application Guide

xix. IESNA Handbook

xx. Appendix A of VHA Handbook 1330.01, Health Care Services for Women

Veterans

xxi. State and Local codes and guidelines (as applicable):

Providence VAMC Cabling and Quad Drop Specifications

d) Where different specifications require different considerations for the same item of work, the more restrictive specification will have precedence and will be followed regardless of the specification publisher.

e) All materials and workmanship shall comply with the codes and standards adopted by the VA. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR and CO.

B.7 HOURS OF OPERATION:

a) Normal hours of operation are Monday through Friday from 7:00 AM to 4:30 PM EST. All work is expected to be performed generally during normal hours of coverage unless approved by the COR or his/her designee.

b) Work that disrupts hospital operations shall be coordinated and performed off hours. This includes utility shut down, work with excessive noise/vibrations, odors, dust, etc. Coordinate with the COR for approval. Off-hours work will be at no additional costs to the Government.

c) Before commencement of work, the Contractor shall confer with the COR and

Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

d) Work performed outside the normal hours of coverage must be approved by the

COR or his/her designee.

e) Observed Federal Holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2023.

B.8 SECURITY, IDENTIFICATION, PARKING & VA REGULATIONS:

a) It is the responsibility of the Contractor to park in the appropriate designated parking areas. Parking of privately-owned vehicles by contractor personnel is prohibited on the hospital campus and is only allowed at the Davis Park location off Chalkstone Avenue. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the VA Police. Parking by contractors will be regulated in accordance with Providence VA Medical Center Policy Memorandum 07B-3 entitled Registration of Privately Owned Vehicles at Attachment G. The VA will not invalidate, or make reimbursement, for parking violations of the Contractor under any conditions.

b) All contractor personnel shall obtain a short-term identification badge issued by the Project Manager. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager a valid (non-expired) photo identification issued by a US federal, state or local government agency. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

c) Smoking is strictly prohibited anywhere on the VAHC facilities. To include the main facility and any other buildings within the premises.

d) Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to searches in accordance with the law. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.9 INFORMATION SECURITY & RECORDS:

a) In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required.

B.10 POINT OF CONTACT AND PHYSICAL LOCATION:

a) The work site location is at the Providence VA Medical Center:

830 Chalkstone Ave Providence, RI 02908

b) Points of Contact for this project are:

Mark Perino Contracting Officer Representative (COR)

(401) 273-7100 Mark.Perino@va.gov

B.11 PERIOD OF PERFORMANCE:

a) Commencement of work shall begin within 10 calendar days after receipt of a written Notice to Proceed (NTP) and should last no longer than a duration of 630 calendar days after the NTP is issued.

B.12 SUBMITTALS:

a) Contractor shall submit all required product samples, manufacturer’s literature, data, and material/shop-drawing submittals to the Contracting Officer within 10 calendar days of the Notice to Proceed (NTP) being issued, or as agreed to by the Contracting Officer for approval. No materials shall be ordered or installed prior to approval.

b) Contractors will utilize the ‘Material Approval Submittal’ form for use as a cover sheet when submitting to Government for approval. Forms will be provided to contractor at the post-award, pre-construction conference.

c) Contractor shall pay specific attention to ensure timely submission of all submittals covering the materials listed here that will be installed in this project:

i. Project Schedule

ii. Construction Materials

iii. Electrical Construction Materials

iv. Telephone & Data Materials

v. Paint

vi. Control Booth Partition

vii. Infection Control Plan (including dust/infection control barrier drawings)

viii. Safety and Interim Life Safety Plan

ix. Waste Management Plan

d) All material submittals and shop drawings shall contain, and have the Project

Title, Project Number, and Contract number clearly indicated on them.

e) Material submittals and shop drawings shall be checked and signed by the Contractor’s Quality Control Manager prior to submission to the Government.

f) Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

The submittals will come with certification from the contractor/installer that the system specified meets all identified code and insurance requirements as required by the Government. Submittals will also come with all Material Safety Data Sheets (MSDS) for all materials to be used in the construction portion of this project.

g) Upon completion of construction work, and before submitting invoice for final payment, contractor will provide the COR with the following:

i. Operation and Maintenance Manuals for new equipment

ii. As-built drawings

B.13 COMMENCEMENT, COMPLETION, & PAYMENT FOR WORK:

a) The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period.

For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

b) Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

c) The Contractor will be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

d) The contractor shall attend no less than monthly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; progression of work, projected progress versus actual progress, action items due from the contractor, action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation. Copies of all minutes will be forwarded to the Contracting Officer. In the event of any discrepancies the Contracting Officer will be notified immediately for clarification.

Contractor will use the Meeting Minutes form provided for use at the post-award, pre-construction conference.

B.14 MODIFICATIONS:

a) Modifications for this project must be submitted to the assigned COR who will then submit a formal request to the Contracting Officer (CO) or acting Contract Specialist (CS). New work is not allowed to commence prior to Contracting Officer’s signed and written approval via a fully executed Standard Form (SF) 30 modification.