P09-SOW 02.docx

Attachment D. SOW

VA San Diego Healthcare System (VASDHCS) has a requirement to purchase from a successful offeror to supply, delivery and installation of the item(s) identified in Table 1 (below). This requirement is in support of a brand name or equal requirement. See Attachment A for Tracks for Privacy Curtains locations. This requirement is in support of the DA 149, Design for patient Privacy and Women Veteran’s Health (Attachment B). See Attachment C for Inpatient and Ambulatory Type Rooms (for reference only), field verification is required after award. See Attachment D herein for SOW. See Attachment E for salient characteristics.

Table 1 – Package Items Summary

General Conditions

a. Site and Warehouse Address

i. Provide and deliver to the VASDHS to the addressess below, delivery shall be coordinated with VASDHS:

VASDHS San Diego 350 La Jolla Village Dr., San Diego, CA 92161.

Chula Vista CBOC 353 H Street Chula Vista, CA, 91910

Chula Vista CBOC Activation Warehouse 1330 30th St., Suite G San Diego, CA 92154

VASDHS Warehouse Hours of Operation: 7:00am-3:00pm, M-F, excluding Federal Holidays.

Chula Vista CBOC Warehouse Hours of Operation: delivery shall be coordinated with VASDHS.

Contractor shall provide all necessary materials, equipment, labor, supervision, and management to satisfy the requirements of this procurement.

b. Delivery Schedule Coordination with the VA COR is required for the delivery of items. Specific dates will be set prior to delivery.

c. Schedule and Order Management

i. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to unforeseen delays.

ii. The awardees actual delivery dates will be confirmed by VA upon award.

iii. Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the Contracting Officer, COR and Vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

d. Delivery and Receiving

i. Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact the VA POC: Luis G Chavez at (858)-642-6455, luis.chavez3@va.gov, or Ismaila Ndiaye, at (858)-228-6138 Ismaila.Ndiaye@va.gov

e. ☒ VASDHS, and Chula Vista CBOC (Direct Delivery to address detailed in paragraph 2.1.1)

i. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1500 (i.e.: 7:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

ii. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

iii. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

f. Job Site Cleanliness

i. There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA COR a summary report indicating the total quantity of trash and recycled material for the job.

ii. The removal of waste and/or excess material shall be conducted through the loading dock area.

g. Assembly, Installation, and Final Acceptance

i. The vendor is required to manage and coordinate installation at the San Diego VA Medical Center, and Chula Vista CBOC with the VA POC.

ii. On-site assembly and installation of items upon delivery, and performance of services identified in this document shall take place during normal business hours which are defined as: 0700 to 1500 (i.e.: 7:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

iii. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

iv. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

v. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

vi. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA COR. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

h. Training- Not applicable.

i. Furniture Design Services

i. The contractor shall attend one in-person meeting at the Main facility in San Diego, located at 3350 La Jolla Village Dr., San Diego, CA 9216, or schedule a conference call, to gather all information and refine a schedule for delivery and installation no later than 10 days after award.

ii. The VA will provide AutoCAD drawings of the floor plans for reference to the contractor after award. Contractor shall be responsible for all field measurements verification. Contractor shall not rely on AutoCAD drawings for final measurements.

iii. The contractor shall provide Floor Plan Designs, showing layout design of curtains at all rooms identified in Attachment A (Privacy Curtain Locations), and following Attachment B (Design Alert 149, Design for Patient Privacy and Women Veterans’ Health (October 1, 2018), issue per VA Directive 1330.01, February 15, 2017- Amended July 23, 2018). See Attachment C for Inpatient and Ambulatory Type Rooms (for reference only), field verification is required after award

iv. Contractor shall schedule conference calls to review track layouts as required with the COR and to make necessary revisions.

v. Design Deliverables Requirements:

The contractor shall provide the first design submittal of design document 20 days after award in digital version.

Submittal includes Floor Plans, detailed installation elevations of each room, and installation instructions.

Electronic files to be submitted in AutoCAD, and PDF (PDF files at an appropriate scale) The contractor shall allow for three (3) revision of the design documents. All revisions shall be submitted to the COR within 5 days of review.

Only electronic files are required for all revision submittal.

Final design submittal to be provided in electronic format.

vi. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the COR.

vii. The product must not be placed into production without clearance from the COR.

viii. The contractor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.

ix. The contractor shall track manufacturing schedule and notify COR with updates of estimated completion date by email.

x. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to COR a remediation plan within 5 business days.

j. Product Inspection and Warranty

i. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA COR in writing, preferably via email, immediately upon identification.

ii. The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR daily.

iii. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

iv. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

v. The warranty of an item is to start on the date of acceptance of the products/services by the COR.

vi. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

k. PROTECTION OF PROPERTY

i. Contractor shall provide protection of SDVAMC property.