P09 Revised SOW Replace ED Roof- 667-23-100 09-12-2022.docx

Department of Veterans Affairs Reference 667-23-100 Replace Emergency Department Roof Statement of Work Modified 9-13-2022

A. GENERAL INFORMATION

1. Title of Project: Replace Emergency Department Roof.

2. Statement of Work: The contractor shall provide all labor, supervision, travel, equipment, materials, and all resources necessary to design and build (Design/Build) for furnishing and installing a new Emergency Department Roof located on the North Wing of Building 1 (main hospital). The work shall include asbestos abatement as needed. The work will take place at the Overton Brooks VA Medical Center (OBVAMC) campus located at 510 E Stoner Ave, Shreveport, LA 71101.

3. The contractor shall at a minimum be responsible for the design and installation of the following site services to support the site preparations for the Replace Emergency Department Roof project:

3.1 Replace approximately 3700 SF tar and gravel roof with new TPO roof.

3.2 Install termination strips by existing copper flashing. Copper flashing to remain in place and watertight.

3.3 Replace pipe/conduit support pads as needed.

3.4 Slope new TPO to existing roof drains.

3.5 Identify abandoned equipment to be removed and capped or terminated.

4. Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

5. The existing roof systems shall be as built showing all roof penetrations, roof drainage piping, heating ventilation and air conditioning (HVAC) equipment, ductwork and appurtenances of any type.

6. The contractor shall install all devices to industry and manufacturer specifications. All installations shall be in accordance with all local, state, and national codes including but not limited to: National Electric Code (NEC), National Fire Protection Association (NFPA) 101 Life Safety Code, Building Code, and VA directives.

The contractor will be responsible for providing all background paperwork certifying installation and certifications of proper function. This shall include commissioning and system testing.

7. Background: The VA operates a Veterans medical center located at 510 E Stoner Ave, Shreveport, LA 71101. The work site is located on the first-floor roof of the Main Hospital (Building 1) located at the North of the hospital site.

8. Performance Period: Work shall begin within ten (10) days of the notice to proceed. Total time to complete this contract is one hundred eighty (180) calendar days.

9. Type of Contract: Design/Build Contract.

10. Cost Range: Omitted

11. Work Hours: The Contractor may schedule work during the following time periods: 7:00 am to 4:30 pm, Monday – Friday, excluding federal holidays. For any work involving a utility shut down, it must be scheduled outside the normal, designated work hours and must be scheduled no fewer than fourteen (14) days in advance. It is estimated the 25% of the work may occur outside of normal working hours. Work may occur on Federal Holidays as-long-as it is scheduled with the Contracting Officer’s Representative (COR) or Contracting Officer (CO) in advance (minimum 48-hour notice). Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday (President’s Day), Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas.

12. Work Restrictions: Plan and accomplish all work so that there is a minimum to no interference and inconvenience to occupants and/or operators of the facility. The work may have to be phased to accommodate the Hospital’s patient schedule.

13. Utility Outage: The Contractor shall submit a utility outage request for approval through the COR a minimum of fourteen (14) calendar days prior to any utility outage. The Contractor shall be responsible for coordinating all outages with the local utility providers and/or local VA staff. The Contractor will also be responsible for requesting all necessary permitting to complete the work.

14. Cleanup: Remove rubbish and debris from the project site daily in accordance with ICRA requirements; do not allow accumulations inside or outside the buildings. Store materials that cannot be removed daily in areas specified by the Contracting Officer Representative (COR). All demolished and excess material becomes the property of the Contractor, and the Contractor is responsible for removal unless otherwise specified in the document.

B. CONTRACT AWARD MEETING

1. Notice to Proceed: The Contractor shall not commence performance on the tasks in this Statement of Work (SOW) until the CO has conducted a kick-off meeting or has advised the Contractor that a kick-off meeting is waived.

C. DEFINITIONS:

1. Design/Build Contract: The procurement of services by the Government to execute design and construction services for a specific project. The contractor bid price for such work shall include all components necessary to complete the project and is final and non-variable.

2. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

3. VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work (however, approval does not constitute an NTP), approval of all submittals, samples, shop drawings, etc.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction phase of the project.

5. Contractor: This term, as used herein, refers to the Contractor under this contract or the construction team.

6. AE: This term, as used herein, refers to the Architect Engineer firm(s) who executed the design portion of the design/build contract.

7. Tentative Schedule: The anticipated completion of this project is 180 calendar days after “Notice to Proceed” (NTP).

D. GENERAL REQUIREMENTS

1. The Contractor shall provide all materials, tools, equipment, transportation, supervision, and labor required to provide the service described in this statement of work, specifications, drawings, and attachments.

2. Before any work is to begin, the Contractor shall field verify all work prior to bid submittal and start of project.

3. The Contractor shall replace any items, equipment or surfaces damaged by the Contractor, sub-contractor, his employees, or equipment.

4. All work shall be coordinated with the COR prior to, during, and after completion of this job.

5. Scheduling for the work to begin shall be determined by VA personnel and relayed to the Contractor prior to start date. The Contractor shall be responsible for all demolition and replacement to complete the work described.

6. Any materials, equipment, tools, etc. shipped or delivered to the VA site on behalf of the contactor must be scheduled with COR in advance. The Contractor must be present for and sign all receipts of materials pertaining to the project.

7. The Contractor shall clean up the work area after each workday and always keep the area clean. Debris disposal shall be in accordance with NFPA 241.

8. Contractor shall not interrupt any utility service, sprinkler system or fire alarm service during the process of this job without notification to VA personnel prior to work.

9. The Contractor shall provide, at minimum, one 30-hour, OSHA deemed “competent person” to be always at the site while work occurs.

10. The Contractor shall provide appropriate safety signage, subject to VA approval, for the duration of the project.

11. The Contractor shall supply all SDS and general material and finish submittals to the VA for approval before commencing any work.

12. Material storage space not available on site. The Contractor will be responsible for providing temporary storage containers or sheds for materials in areas designated by VA should they wish to store the materials on site.

13. All completed work shall be in strict adherence to NFPA 101 and applicable building codes.

14. All workmanship shall carry a minimum one (1) year warranty from point of final acceptance. Material shall follow manufacturer’s warranty or workmanship warranty, whichever is greater.

E. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

1. Government Furnished Deliverables

1.1. Initial drawings of existing and modified conditions as necessary to complete the work located on the Overton Brooks VA Medical Center campus located at 510 E Stoner Ave, Shreveport, LA 71101.

1.1.1 Drawings shall be made available electronically as PDF and/or CAD if available.

1.2. System information on the current utilities and related piping, electrical single line diagrams, and other related diagrams to the extent the VA has such information.

2. Contractor Furnished Deliverables

2.1. The contractor shall conduct site visits to verify existing conditions and conduct a full system assessment prior to beginning work.

2.1.1. Existing roofing.

2.1.2. Existing mechanical.

2.1.3. Existing asbestos.

2.1.4. Utility entry points.

2.1.5. Existing structural components.

2.2. Provide and install new systems as required by the contract design/build documents.

2.2.1. Provide a submittal for each of these items to VA for approval prior to installation.

2.3 Provide a site-specific safety plan (fire safety plan inclusive) for VA review prior to beginning any work.

2.4 Provide start up and commissioning services as required by the contract documents.

2.5 Provide as-builts (REVIT and/or CAD drawing).

2.6 Meeting Minutes

Contractor shall provide meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments for all formal meetings between the Contractor and the VA.

2.7 Design and Construction Timeline

Contractor shall follow the below timeline from Notice to Proceed to Post Construction closeout.

IMPLEMENTATION PHASE

F. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES

N/A

G. SCHEDULE FOR DELIVERABLES DESIGN & DESIGN SUBMITTALS/REQUIREMENTS:

a. The design shall be in accordance with and capture the following requirements:

i. The contractor shall adhere to all building codes and life safety standards as they pertain to the installation of medical gas in hospital facilities. The contractor shall adhere to the latest editions of NFPA 99 Health Care Facilities, American Society of Mechanical Engineers (ASME), American Society of Safety Engineers (ASSE), NFPA 101, VA directives, and The Joint Commission.

ii. All equipment and installation must meet manufacturers and VA specifications.

b. The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

c. The Contractor is responsible for any missing parts and components included in the construction documents in order to carry out the installation.

d. Design Development (DD): The DB Contractor shall develop 35%, 65% and 100% DD documents.

e. Construction Documents (CD) plans and specifications shall be developed and used for construction upon review and approval by the VA in accordance with the A/E Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C. A/E Submissions & Review - Office of Construction & Facilities Management (va.gov)

f. Verify ALL dimensions and equipment requirements.

g. The design documents shall incorporate proper construction phasing of work within the project period of performance.

h. Design drawings shall include all demolition and new work, and enough detail to provide for a thorough review by the VA.

i. The work (design and construction) shall include, but not limited to, demolition, structural, electrical and installation of CAT7 cables and patch panels.

j. Design submission shall include load calculations stamped by a Professional Engineer. The final design documents shall be stamped by registered a Professional Engineer for each discipline.

k. Design shall be in accordance with the VA Master Specifications (Table of Contents provided) and shall include all site investigation, site survey, calculations, testing and design for documents to construct the subject project. The following specification are provided with this solicitation and shall become a part of this contract and design documents:

i. 00 11 21 Request for Proposal to Design Build

ii. 01 00 00 General Requirements

iii. 01 32 16.16 Network Analysis Schedules (Design Build only)

iv. 01 33 23 Shop Drawings, Product Data & Samples

v. 01 35 26 Safety Requirements

vi. 01 74 19 Construction Waste Management

NOTE: DB Contractor shall develop all other applicable project specifications. (See Section 2 DESIGN DELIVERABLE REQUIREMENTS, NOTE 3)

2. DESIGN DELIVERABLE REQUIREMENTS:

a. OBVAMC Design Submissions – Statement of Task:

i. 35% Design Development (DD)

ii. 65% Design Development (DD)

iii. 100% Design Development (DD)

NOTE 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

NOTE 2: The VA staff shall have a minimum of seven (7) calendar days to review and coordinate each AE design submissions. If the VA workload does not allow for a thorough review within the seven (7) calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond seven (7) calendar days.

NOTE 3: At a minimum, the contractor shall provide the following specifications, edited from the TIL with the Spec writer notes removed:

Division 00 - Special Sections

Division 01 - General Requirements

Division 02 - Existing Conditions

Division 06 - Wood and Plastic

Division 07 - Thermal and Moisture Protection

07 71 00

Division 09 - Finishes

b. 35% Design Development: Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting all data required for the design. The A/E is responsible for visiting the site for measuring and collecting actual field data that may be required. These drawings shall be at the largest scale possible and shall show the architectural layout of each floor, approximate room dimensioning/square footage, room identification, fire exists, chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

i. Drawings & Specifications: Provide two 30”x42” size C sets and one unbound 11”x17” size B set of preliminary construction drawings.

ii. Provide one set of preliminary specifications indicating all of the AE proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD (Drawings PDF format, Specifications in Word format).

iii. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

NOTE: The AE shall proceed with the 65% design following written concurrence from the VA COR.

c. 65% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100% review set and Final Construction Documents.

i. Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

ii. Cost Estimate: Submit in the same manner as the 35% DD submittal.

d. Final Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding.

i. Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide two 30”x42” size C sets and two 11”x17” size B sets of FINAL construction drawings (one set of the 11”x17” size drawings to be unbound). Provide two set of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide two CD electronic copies of the entire package (Construction Drawings and Specifications). The drawings shall be as AutoCAD (2017), Revit, and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section. Coordinate the naming and numbering of the files with the COR. Also, provide a PDF file for each complete volume of the specifications.

ii. Cost Estimate: Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

e. Performance period for this contract shall be 180 calendar days for design and construction from NTP date per the following breakdown:

1. Notice to proceed – D Day

2. DD Submission (35%) –D+30

3. DD Review by VA complete – D+35

4. DD Submission (65%) – D+40

5. DD Review by VA complete – D+43

6. DD submission (100%) -D+51

7. CD Review by VA Complete – D + 55

8. Final Construction Document Submission (CD) – D + 58

9. Construction Submittal Submission and Review – D+60

10. Construction Complete – D + 180

1.1. Drawings of existing conditions to the extent that the VA has these documents.

2. Contractor Furnished Deliverables.

2.4. Submittal Log.

2.4.1 Submit to COR 10 days after NTP for review.

H. CHANGES TO STATEMENT OF WORK

I. REPORTING REQUIREMENTS

1. During the service, the Contractor shall report any changes in delivery requirements/ problems to the COR.

2. Provide a waste and tonnage report (electronic copy) to COR for all construction waste generated over the life of the project.

J. TRAVEL

1. The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel, and all items needed for the duration of this contract unless stated otherwise elsewhere.

K. GOVERNMENT RESPONSIBILITIES

L. CONTRACTOR EXPERIENCE REQUIREMENTS

M. CONTRACTOR PERSONEL SECURITY REQUIREMENTS

1. The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws, and regulations while on VA and VA leased property.

2. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

3. The Contractor and their personnel shall always wear visible identification while they are on the premises.

4. The Contractor shall sign in the VA Police services prior to beginning work each workday.

5. VA does not provide parking spaces at the work site; the Contractor must obtain parking at/near the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

perform the work.

9. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

N. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the Contractor in the performance of this request, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the request.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this request. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.