P09_PWS (Rev-5).docx

Performance Work Statement Department of Veterans Affairs (VA) VISTA Chemotherapy Management

The purpose of this contract is to acquire a DSS VISTA Chemotherapy Manager Software annual license, software installation and, software training for a base year of (12 months) and 1 annual option year to be exercised at the discretion of the Contracting Officer. Software license, installation and training shall be provided/completed within 6 Months of contract award unless otherwise approved by the Contracting Officer.

Location of Facility Department of Veterans Affairs Providence VA Medical Center Inpatient Pharmacy 830 Chalkstone Ave Providence, RI 02908

GENERAL INFORMATION

SCOPE OF WORK – This procurement of Vista Chemotherapy Manager provides tools to standardize the facility treatment protocols available for oncology patient care. The application must provide chemotherapy management functionality for both oncology and pharmacy services. Interfaces shall have access to the patient’s Vista profile, , Lab, Pharmacy, Allergies and Vitals data from Vista to Vista Chemotherapy Manager. Implementation and application training shall be available for mapping, administrative treatment plan building, general user and mentoring during go live. The contractor shall provide all necessary labor, materials, and expertise required to deliver, install, and test the Vista Chemotherapy Manager software on the Providence VAMC VISTA infrastructure.

WORK REQUIREMENTS

A Microsoft Windows Graphical User Interface (GUI) application provides tools required for management of chemotherapy treatment by oncology and pharmacy. The software application utilizes VA user access and verify codes and/or PIV cards to manage access to the software. The contractor shall work with Providence VAMC to review and customize business rules to current workflow.

The software application requires a coordinated implementation with the facility:

· Implement Vista Chemotherapy Manager in the Oncology setting within the facility.

· Implement Vista Chemotherapy Manager in the Pharmacy setting within the facility.

· Interface, Lab, Pharmacy, Allergies, and Vitals data from Vista to Vista Chemotherapy Manager, including BCMA.

· Interface with Vista patient profile.

· Standardize the facility treatment protocols for use in Vista Chemotherapy Manager.

· Interface with Vista for generation of chemotherapy orders and auto-populated progress note.

GENERAL REQUIREMENTS :

The Contractor shall provide all necessary labor, materials, training, and expertise required to deliver, install, and test the Vista Chemotherapy Manager software on the Providence VAMC Vista infrastructure.

· Provide and Install DSS VistA Chemotherapy Manager Medium hospital limited license

· Train facility staff personnel with the following: (The schedule and location of training shall be mutually agreed upon between the VA point of contract and the Contractor. The number of VA employees to be trained shall not exceed 25 unless additional number of employees is agreed upon by the Contracting Officer and the Contractor for an additional fee via a contract modification.

Onsite Training, Mid-Project updates, Go-Live Support, Post Go-Live Mentoring and Support.

Deliverables:

· DSS VistA Chemotherapy Manager medium hospital Annual limited license

· EMR Technical Installation Services (On-Site services 8 hours)

· DSS Remote Installation (2 days)

· DSS Project Management (40 hours)

· EMR Training Lab and Pharmacy Mapping (1 Trainer, 24 hours)

· Treatment Plan Building 1 Training (1 Trainer, 24 hours)

· Mid Implementation (On site visit) (1 Trainer, 24 hours)

· General Training and Go-Live support (2 consecutive weeks, totaling 64 hours)

· Post Go-Live On-site visit

· Refresher Training (32 Hours)

Option Year 1:

· The Contractor shall provide DSS VistA Chemotherapy Manager Medium hospital annual license Covid-19 Protocol:

Please be advised COVID-19 protocols are constantly being updated both at the national and local level, all vendors are required to follow local, state, federal and VA policies any time onsite work is to take place. It is the contractors responsibility to contact the VA POC prior to arrival on station to obtain any and all COVID-19 safety protocols.

Additional Information:

The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility