P09 - Final PD - VAKN Monitor and Control System - 2.10.25.docx

INSTITUTE FOR LEARNING, EDUCATION, AND DEVELOPMENT (ILEAD)

PRODUCT DESCRIPTION

VAKN UPLINK MONITOR AND CONTROL SYSTEM UPGRADE

DEPARTMENT OF VETERANS AFFAIRS

INSTITUTE FOR LEARNING, EDUCATION AND DEVELOPMENT (ILEAD)

VAKN UPLINK MONITOR AND CONTROL SYSTEM UPGRADE – COMPASS MONITOR AND CONTROL SYSTEM (BRAND NAME OR EQUAL)

VERSION 1.4

DATED

February 2, 2025

1. Background:

The Institute for Learning, Education and Development (ILEAD) provides education satellite services for employees and contractors. These satellite educational programs support Veterans Health Administration (VHA) facilities’ ability to stay abreast of the latest changes in treatment modalities, techniques, and regulations. The use of a satellite education system enables a much larger percentage of the VHA workforce to receive technical and professional training on a recurring basis. Training that is available through either a live broadcast or recorded broadcast is a tool to deliver current information.

ILEAD also delivers a Veteran centric satellite distribution channel, Veterans News Network (VNN). VNN is delivered to all VA Medical Centers (VAMC), Community Based Outpatient Clinic (CBOC) and Veterans Benefits Administration (VBA) Regional Office (RO). VNN delivers informative information for our Veterans, which can also be viewed on the VNN YouTube channel.

The current VA Knowledge Network (VAKN)/VNN Uplink Crystal Solutions Monitor & Control system is at end of life and will no longer be supported after 12/31/24. ILEAD needs to replace the Crystal Monitor and Control system with a new Compass Uplink Monitor and Control system (Brand Name or Equal).

The new VAKN uplink monitor, and control system shall fully integrate with full operability with the following VAKN uplink legacy equipment:

2. Applicable Documents: Applicable policies and procedures will be identified in the contract via the appropriate clauses.

3. Product Specifications and Deliverables:

3.1 Required Compass Monitor and Control System, brand name or equivalent:

· Will fully integrate with full operability with all VAKN uplink legacy equipment, listed in section one.

· Will support the monitoring and control of a minimum of 50 devices.

· Will fully support SNMP (Simple Network Management Protocol).

· Will fully support both serial and ethernet based equipment monitor and control functionality.

· Will support a minimum of 5 simultaneous GUI (graphical user interface) users.

· Will support full operability with an external spectrum analyzer.

· Will be a complete turnkey solution, including all hardware and software.

· Will include all remote/onsite system commissioning, configuration, integration, testing and operational/administrative training for five end users.

· Will include ongoing service support past the first year of operation.

Compass Uplink Monitor and Control System Upgrade (Brand Name or Equal)

[Compass Monitor and Control System or Equal] This is part of the proprietary Compass software for the M&C system. Software license to monitor the legacy hardware being integrated with the Compass monitor and control system.

KN-C-SNMP-SERVER

Software License to monitor and control SNMP devices [Compass Monitor and Control System or Equal] This is part of the proprietary Compass software for the M&C system. Software license for the control of the legacy hardware that uses SNMP.

[Compass Monitor and Control System or Equal] This is part of the proprietary Compass software for the M&C system. Software license for the simultaneous end users of the Compass monitor and control system.

[Compass Monitor and Control System or Equal] This is part of the proprietary Compass software for the M&C system. Software license to control the legacy spectrum analyzer.

[Compass Monitor and Control System or Equal] Dell server to run the Compass monitor and control proprietary software.

This is for the travel of the Compass engineer for the onsite commissioning and training of the Compass monitor and control system.

[Compass Monitor and Control System or Equal] This is for the Compass engineer coming onsite to perform all onsite commissioning, configuration, integration, system testing and end user operations and admin training.

[Compass Monitor and Control System or Equal] This is for the vendor maintenance and support for the first year the monitor and control system is in production.

[Compass Monitor and Control System or Equal] This is for the vendor maintenance and support for the second year the monitor and control system are in production.

[Compass Monitor and Control System or Equal] This is for the vendor maintenance and support for the third year the monitor and control system are in production.

Deliverable(s):

Table 1, Mandatory Deliverable Table

Due Date

3.2 Ancillary Services and Deliverables:

3.2.1 Delivery

3.2.1.1.1 Contractor must deliver product to address specified in section 5.2

3.2.2 Installation

3.2.2.1.1 Upon delivery, the Contractor must perform remote and onsite system commissioning, integration with legacy equipment, system configuration, system acceptance testing, and onsite operations and admin training for the Compass monitor and control system.

4 Government-Furnished Equipment (GFE)/Government Furnished Information (GFI): there will be no GFE on this contract.

5 General Information:

5.1 Delivery Date: 90 days after award for all hardware and software delivery. 180 days after award for the remote and onsite professional services.

5.2 Place of Delivery and/or Installation: Product shall be delivered and/or installed at:

1 Jefferson Barracks Drive Building 56, St. Louis, MO. 63125.

Contractor shall deliver and install during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified.

5.3 Period of Performance: The period of performance shall be one base period plus two 12-month option periods.

5.4 Observance of Government Holidays. There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:

5.5 Type of Contract: The Government anticipates award of a Firm Fixed-Price contract.

MASTER