P09. Updated PWS-Maintenance Ceiling Lift Contract FY22.pdf

STATEMENT OF WORK

Department of Veterans Affairs

VA Medical Center 508 Fulton Street

Durham, NC 27705

Description of Work - Summary:

Base year plus four option year renewals maintenance service contract for the Horcher Patient Lifting Systems at the Durham VAMC and affiliated CBOCs and HCCs. The scope of this contract involves services of Horcher Lifting Systems to provide complete maintenance and testing for the installed patient lifting systems throughout several rooms at the Durham VAMC. Each lift is required to be weight tested once per year and evaluated to bring the lift up to manufacturer’s specifications. The straps for each lift are also to be changed once a year.

Maintenance and service shall be provided for each lift. All parts and labor required for any repairs shall be included as part of this contract. A service representative shall be available during normal business hours (8am-5pm) to assist in emergency repairs. Emergency calls shall be answered with-in 30 minutes of initiation, and the contractor shall have someone on site with-in 4 hours of initiation.

The serial number, building number and room number for the patient lifts in this scope of work are listed below:

Bldg. Number/Area

Serial #

Room #

6A (Med-Surg Unit) 131572 A6002

6A (Med-Surg Unit) 117050 A6004

6A (Med-Surg Unit) 116822 A6009

6A (Med-Surg Unit) 116828 A6016

6A (Med-Surg Unit) 118618 A6018

6A (Med-Surg Unit) 116825 A6019

6A (Med-Surg Unit) 118609 A6022

6A (Med-Surg Unit) 117420 A6023

6A (Med-Surg Unit) 116652 A6028

6A (Med-Surg Unit) 112767 A6030

6A (Med-Surg Unit) 125378 A6034

6B (Med-Surg/Oncology Unit) 119942 B6004

6B (Med-Surg/Oncology Unit) 119945 B6005

6B (Med-Surg/Oncology Unit) 119940 B6006

6B (Med-Surg/Oncology Unit) 119944 B6013

6B (Med-Surg/Oncology Unit) 118676 B6014

6B (Med-Surg/Oncology Unit) 118753 B6016

6B (Med-Surg/Oncology Unit) 119953 B6019

6B (Med-Surg/Oncology Unit) 118616 B6020

6B (Med-Surg/Oncology Unit) 119948 B6023

6B (Med-Surg/Oncology Unit) 132335 B6026

6B (Med-Surg/Oncology Unit) 119943 B6028

6B (Med-Surg/Oncology Unit) 120980 B6032

7A (Med-Surg/Telemetry Unit) 119938 A7002

7A (Med-Surg/Telemetry Unit) 119939 A7004

7A (Med-Surg/Telemetry Unit) 116651 A7009

7A (Med-Surg/Telemetry Unit) 116657 A7016

7A (Med-Surg/Telemetry Unit) 116655 A7018

7A (Med-Surg/Telemetry Unit) 116022 A7019

7A (Med-Surg/Telemetry Unit) 116650 A7022

7A (Med-Surg/Telemetry Unit) 115435 A7023

7A (Med-Surg/Telemetry Unit) 116016 A7028

7A (Med-Surg/Telemetry Unit) 119188 A7030

7A (Med-Surg/Telemetry Unit) 122768 A7034

7B (Med-Surg/Telemetry Unit) 119187 B7004

7B (Med-Surg/Telemetry Unit) 119521 B7005

7B (Med-Surg/Telemetry Unit) 119527 B7006

7B (Med-Surg/Telemetry Unit) 119191 B7013

7B (Med-Surg/Telemetry Unit) 119200 B7014

7B (Med-Surg/Telemetry Unit) 119197 B7016

7B (Med-Surg/Telemetry Unit) 132528 B7015

7B (Med-Surg/Telemetry Unit) 125391 B7019

7B (Med-Surg/Telemetry Unit) 114945 B7020

7B (Med-Surg/Telemetry Unit) 119199 B7028

7B (Med-Surg/Telemetry Unit) 119941 B7023

7B (Med-Surg/Telemetry Unit) 120981 B7032

CICU - 3rd floor 125429 A3066

CICU - 3rd floor 115430 A3068A

CICU - 3rd floor 115437 A3070

CICU - 3rd floor 119783 A3072

CICU - 3rd floor 116019 A3074

CICU - 3rd floor 116015 A3076

CICU - 3rd floor 116024 A3078A

CICU - 3rd floor 124776 A3080

CLC - 1 114948 N1037

CLC - 1 119531 N1040

CLC - 1 114574 N1041

CLC - 1 114973 N1044

CLC - 1 118767 N1045

CLC - 1 119526 N1046

CLC - 1 118767 N1049

CLC - 1 119202 N1050

CLC - 1 115725 N1052

CLC - 1 119522 N1053

CLC - 1 115724 N1056

CLC - 1 118678 N1057

CLC - 1 116817 N1058

CLC - 1 112891 N1059

CLC - 1 115724 N1033

CLC - 1 115442 N1033-A

CLC - 1 (Hospice Unit Private Room)

115190

N1068

119183

N1069

119820

N1072

119183

N1073

114487

N1077

119533

N1082

119184

N1083

114950

N1089

CLC 2 116654 2037

CLC 2 117052 2040

CLC 2 118610 2041

CLC 2 114486 2044

CLC 2 118752 2046

CLC 2 118149 2045

CLC 2 118149 2049

CLC 2 118928 2050

CLC 2 118615 2052

CLC 2 118926 2053

CLC 2 118611 2056

CLC 2 118755 2057

CLC 2 118610 2058

CLC 2 116826 2059

CLC 2 116656 2068

CLC 2 118613 2069

CLC 2 118614 2072

CLC 2 118613 2073

CLC 2 118927 2076

CLC 2 117051 2077

CLC 2 118930 2078

CLC 2 116818 2081

CLC 2 115460 2033-1

CLC 2 116021 2033-2

CLC 2 124948 N2090

CLC 2 128517 N2089

CLC 2 126520 N2083

CLC 2 128738 N2084

Dialysis - 3rd floor 127763 B3038

Dialysis - 3rd floor 124233 B3016

Dialysis - 3rd floor 127771 B3038

ED 126570 3

ED 126569 11

ED 126571 21

ED 126573 20

ED 126872 22

ED 132570 12

ED 132668 23

MICU - 5th floor 117076 A5040

MICU - 5th floor 119066 A5042A

MICU - 5th floor 117078 A5044

MICU - 5th floor 117074 A5046

MICU - 5th floor 116132 A5048

MICU - 5th floor 119064 A5050

MICU - 5th floor 115432 A5052A

MICU - 5th floor 116017 A5054

Morgue - basement 117695 BB012

MRI - ground floor

124232

Holding Area

Neurodiagnostic 132338 B10010

Nuclear Medicine - 3rd floor 127060 F3228

Nuclear Medicine - 3rd floor 119065 F3139

PACU - 4th floor 124236 C4001

Primary Care - 1st floor 115431 F1147

Radiation Oncology-Basement 127212 EB 24

Radiation Oncology-Basement 128033 EB 27

Radiation Oncology-Basement 128026 EB 29

Radiology - 3rd floor

119794

F3115 (U/S)

Radiology - 3rd floor 116020 F3107 (CT)

Radiology - 3rd floor 117043 F3111 (CT)

Rehab - 2nd floor 116025 B2020

Rehab - 2nd floor 116014 B2024

SICU - 4th floor 124778 A4038

SICU - 4th floor 118558 A4040

SICU - 4th floor 119067 A4042

SICU - 4th floor 119062 A4044A

SICU - 4th floor 119061 A4046

SICU - 4th floor 118565 A4048

SICU - 4th floor 116150 A4050

SICU - 4th floor 118557 A4052

SICU - 4th floor 116023 A4054A

SICU - 4th floor

119059

A4056

SICU - 4th floor 116113 A4058

Spec. Clinic - 1st floor 127212 F1240

Specialty Clinics - 8th floor 115436 B8017

Specialty Clinics - 8th floor 119060 B8025

SSU - 4th floor 119053 B4016

Urology - 5th floor 118019 D5015

Urology - 5th floor 116026 D5020

General Requirements

The vendor’s employees shall not enter the work site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. The On-site employees of the vendor and all Subcontractors shall apply for their PIV Badges in order to gain access to the facilities. Lost badges shall be reported immediately to the COR and the Contractor will be responsible paying for the process to gain a new badge.

Competent, experienced, licensed or certified workers shall perform crafts requiring specialized skills.

Normal working hours will be used to complete this contract unless otherwise indicated. Normal working hours shall be 7:30 AM to 4:00 PM, Monday through Friday – Federal Holidays or any other Holiday designated by the President of the United States excluded. For working outside the “normal working hours” as defined in this contract, the vendor shall give 3-day notice to the Contracting Officer so that arrangements can be provided for the employees. No photography of VA premises is allowed without written permission of the Contracting Officer.

Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor’s personnel, except as permitted by COR where required by limited working space.

VA reserves the right to close or shut down the project site and order the vendor’s employees off the premises in the event of a national emergency. The vendor may return to the site only with the written approval of the Contracting Officer.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads.

Minimize disruptions and coordinate with COR.

All Buildings will be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the installation period.

The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot onsite to establish the dumpster.

All work shall be performed in full accordance with applicable local and Federal regulations. All equipment and installation shall conform to the recommendations of the National Fire Protection Association (NFPA), including the National Electrical Code (NEC). No departures from specification requirements will be permitted without written approval. The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety. All equipment and procedures shall conform to OSHA, NEMA, and ANSI Standards and conform to the Standard Building Code and the Standard Mechanical Code. All installations for the Durham VAMC shall conform to VARR and FAR standards.

Any electrical work required for the installation of the new security system must meet the International Building Code (IBC), National Electrical Code (NEC), Underwriters Laboratories, Inc. (UL) and National Fire Protection Association (NFPA) as minimum installation requirement standards.

All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

Where the Government determines that the vendor has installed equipment not conveniently accessible for operation and maintenance, equipment shall be removed and reinstalled, or remedial action performed as directed, at no additional cost to the Government.

The contractor will not be allotted any parking permits for onsite parking. All vehicles will have to have a parking permit assigned by the COR for off-site parking located up to 4 blocks from the facility. If work is needed to be performed outside of normal working hours, the contractor will be responsible to checking in with the VA Police to request permission to park on site as designated by the VA Police.

The contractor shall provide all software, access keys or codes, or any external devices that may be required for the operation, calibration, or repair of the equipment purchased.