P09 - 678-324 - AE- SCOPE OF WORK Revised 26 Jul 23.pdf

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SAVAHCS TUCSON AZ

Project 678-334, Construct New Audiology and Specialty Care Building, B83

26 Apr 23

SUPPLEMENT B

A/E SERVICES - STATEMENT OF WORK

I. GENERAL INFORMATION/REQUIREMENTS

A. Background:

This project will construct a new outpatient clinical building for Audiology and other specialty care. The new building will be 14,000 SF which is split between 5,893 SF for Audiology: 5,107 SF for other specialty care and 3,000 SF for common space. Audiology is cuttently located in Building 74 and 38 which will be partially demolished for the new bed tower (678-330). Project will reduce the ambulatory care: specialty care space gap of 156,425 SF by 11,000 SF.

B. Project Scope/Objectives

1. General A/E Part One Services: (also known as Design Phase) for this design project includes site visits, field investigation, studies and user interviews to prepare drawings, specifications and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to construct a new multi-story outpatient clinical building for Audiology and other specialty care. The new building will be 14,000 SF which is split between 5,893 SF for Audiology: 5,107 SF for other specialty care and 3,000 SF for common space. New work shall include architectural, civil, structural, plumbing, mechanical, electrical and all such systems and components as may be necessary to construct this new building. The proposed location is along our south fence line just east of the State Veterans Home.The remaining items listed below describe in greater detail certain unique items of scope and special utility system conditions and requirements.

They include, but are not limited to the following:

• Architectural: The new facility shall take into account the historical nature of our existing campus. Provide interior design services in selecting colors and finishes and submit one color board at the 65% submission, one at the 95% submission and three color boards at the completion of the design. As part of the 15% design submission the A/E will present two options/estimates: either a one story building or a two story building along with the pros and cons of each. If a two story building is selected two elevators shall be included, one of which shall go to the roof.

• Structural: Design the structure based on the option chosen after the 15% design submission.

• Building Utility Systems: In general, new utility systems will be required for this building addition. In addition, there are several special utility system conditions and requirements which apply to this project which result in the need for more or less work

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depending upon the system. The following is a brief description of special utility conditions and requirements for this project:

a) Plumbing Water/Waste/Vent: Domestic water is available just north of the site. A sanitary sewer line exists on the south end of B57. The A/E shall determine if it is feasible to tie into this line. If not, another option is to tie into a City of Tucson sewer line under Ajo Way.

b) HVAC: Building 83 will be a new stand alone building. The design shall investigate different types of HVAC systems. The HVAC system shall have DDC and tie into the existing Metasys system including adding new points and graphics. Chilled water, heating hot water and steam supply (if humidification is needed) capacities must be verified by the A/E.

c) Fire Protection Systems:

o An approved automatic fire sprinkler system providing full coverage.

Design work will be required for fire sprinkler protection and alarm systems as they related to this new building. It is expected that our existing Notifier system will require additions and modifications.

o Fire and/or smoke dampers shall be incorporated as required by NFPA codes.

o A fire alarm system will be required to provide proper coverage as they relate to this new project. It is expected that this system will require additions and modification to existing. The Tucson VA fire alarm system is a Notifier addressable fire alarm reporting system with a voice evacuation alarm notification system throughout the patient areas of the hospital complex. The devices must be connected to the addressable Notifier control panel located in the new building that covers the main hospital complex. The system is controlled by a NOTI-FIRE-NET, network reporting system that reports the status of all devices via a fiber optics cable network and provides annunciation and control of alarm and trouble signals throughout the facility. In addition, an ONYX work station is located in the Utility System Repair Operation area of Building 2 which provides a graphic indication and annunciation of all troubles and alarms received from throughout the campus. The facility alarm system is monitored 24/7 by an off premises Commercial Monitoring Company.

The new fire alarm points shall tie into the existing Notifier system and graphics upgraded. All new strobes shall be synchronized with existing and be ceiling mounted.

o The A/E shall perform a dual fire hydrant flow test during the early stages of design to confirm that adequate water pressure exists for the proposed fire sprinkler system.

d) Electrical: The types and amount of power required for the new building are to be evaluated and new electrical distribution work performed from primary electrical equipment. The capacity of the main switch gear and a nearby transformer shall

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be evaluated. Sinks shall be battery operated with manual override. Lighting shall include energy efficient LED fixtures and LED exit lights. N-light shall be the basis of design for lighting control throughout the building. An emergency generator shall also be provided.

• Special Systems & Equipment: The new building will include all special systems and equipment typical of a state of the art audiology and specialty care facility. Although some systems or portions of systems will be provided by and even installed by the VA outside of the general construction contract, the A/E will be required to provide a complete design based on consideration of all required systems, equipment and furniture.

Plans will be required which show all such items and contractual requirements related thereto (i.e. furnished & installed by contractor or VA). A new cable tray shall be provided throughout the building. The specifics for each system are as follows:

a.) Physical Security. The VA’s physical security design manual shall be utilized in this design. See attached spreadsheet entitled Security Requirements for Design (SOW Attachment 1) or the specific requirements related to this project. This will be a Life- Safety Protected (LSP) facility.

b.)Telephone. Provide a complete system throughout the new building to include cabling and conduit, etc. A data closet will be required. Cable trays shall be included in the design.

c.) Hill-Rom Nurse Call System. The existing nurse call system on campus is a Hill-Rom system. The A/E and construction contractor shall coordinate the expansion of the nurse call system with Hill-Rom. The design and construction shall provide all supporting infrastructure.

d.) Public Address System. The A-E will design a Public Address system as needed.

e.) Security and Access Control System. The A-E will design a security and access control system to include cabling, conduit, cameras and card readers.

f.) Patient Lifts. Patient lifts shall be provided for this project. Quantity TBD.

2. General A/E Part Two Services of this design project (also known as Construction Period

Services) includes responding to construction contractor Requests for Information (RFIs) during the solicitation (solicitation support) and construction Phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approsimately two (2) site visits per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the Veterans Affairs (VA) during construction period services, maintain a

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Request for Information (RFI) log and provide meeting minutes for weekly construction meetings throughout the duration of construction.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way compromises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of the record drawings will be made available to the highest rated A/E firm. The A/E firm will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under the design project.

C. A/E Design Scope, General

The A/E shall utilize VA Form 10-6298 in preparing their proposal. The A/E shall utilize the form several times over in order to show the costs associated with each design submission. The A/E shall develop and provide a complete set of drawings and specifications for bidding and construction contract purposes which meet the previously stated Project Scope/Objectives. The A/E shall also provide limited construction period services as described in this and other sections of the A/E contract. Commissioning using a third-party commissioning agent, hired by the A/E, will be required as part of construction services. The A/E shall begin the design process by meeting with the VA design team. The purpose of these initial meetings is to obtain information for the schematic design and for determination of the project scope as it relates to Prosthetics’ requirements. The remaining portions of this document outline in more detail the specific requirements of the A/E scope of work for this project.

D. Design Submissions The following design submissions will be required:

Preliminary Design submission – 15% Schematic Design submission – 35% Design Development submission – 65% Construction Documents submission – 95% Backcheck Design submission – 100% Final Design submission

Refer to section three, “Design Submissions - Minimum Requirements” and the Program Guide, PG-18-15, Volume C A/E Submission Instructions for Minor and NRM Construction Program located on the VA Technical Information Library (TIL) (SOW Attachment 2) AE Submission Instructions) for more specific information on the requirements for each of these submissions.

Design submissions are to be delivered to the Contracting Officer no later than the dates listed under Section III, Paragraph H of this contract.

E. Design Submission Reviews:

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Each submission (excluding the Final Design submission) will be followed by a VA review period of 21 calendar days. After the review, a submission review meeting at the VAMC will be held with the A/E and VA design team to discuss the results of the review, to resolve issues and to review the requirements and goals for the next design submission.

Design submissions will be reviewed to verify adherence to all contract requirements. Design review comments shall not relieve the contractor from compliance with the terms and conditions of this contract. Design submissions will be required to be re-submitted in full if the basic requirements of the design submission are not met or if the submitted material contains numerous and or serious errors and omissions. Time required to re-submit such submissions shall not be grounds for extending other submission deadlines. The A/E shall resolve and answer all VA design review comments and questions in writing and submit same with the next submission, indicating the response to, or action being taken as a result of the review comment and shall incorporate any such actions in the following design submission.

F. Reproduction of Submission material and Bid Sets The A/E shall reproduce all required design submission materials. These are considered to be a part of the cost of design. The A/E will be reimbursed for these costs. At the completion of design, the A/E shall be required to print up to five (5) construction document bid sets on a reimbursable basis (to be supported by invoice). Note that all bid administration activities will be performed by the VA Contracting office.

G. Other Design Meetings and Design Review Trips In addition to the scheduled formal design submission review meetings, it is expected that the A/E will need to hold other design meetings with the VA Design Team and make other investigative site visits to coordinate and resolve various design issues and to gather information needed for design. It shall be the responsibility of the A/E to request and conduct such meetings and investigative site visits as necessary to meet the requirements of this contract and to provide a quality design and final set of construction documents. For design site investigations, call ahead to the Contracting Officer’s Representative (COR) to obtain access to occupied, locked or concealed spaces. Allow adequate lead-time, where appropriate, to coordinate access to normally occupied functional spaces.

H. A/E Personnel Changes The A/E shall exclusively utilize the key personnel named in the proposal to perform the identified functions and services. In the event that any personnel named in the proposal are unable to perform their duties, the A/E shall promptly submit to the Contracting Officer in writing, the name and qualifications of a proposed replacement with equal or superior qualifications. No substitution shall be made without prior approval of the Contracting Officer.

I. Use of VA As-Built Record Drawings/Site Investigation The COR will assist the A/E in locating and assembling all as-built record drawing information that may be helpful to the A/E in the design of this project after award. However, there is not one single set of as-built drawings which clearly depicts the current conditions as a whole. Rather, there are record drawings of the utility systems. Although the record drawings should be accurate to some extent and be helpful in design, the record drawings cannot be assumed to be accurate and the design must not be based on this information alone. It is expected that all existing conditions information which is important to this design will be verified in the field through site

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investigation. This will include but not limited to measurements of water flow capacity for fire sprinkler system.

J. Construction Budget and Deductive Bid Alternates

I. The A/E shall design this project such that the cost of construction will not exceed the construction budget amount of $12,456,000 and will be responsible to evaluate and determine to what degree this budget can accomplish the scope and priorities stated for this project. This is the amount of funds that will be available to make an award to a general contractor. The construction project is anticipated to be awarded in the fall of 2026. The construction contract will most likely be awarded to a Service Disabled Veteran-Owned Small Business (SDVOSB) through a best value procurement process. A/E cost estimates for the project shall be representative of the cost to make an award to a general contractor for construction and should therefore include such items as overhead and profit of general and sub-contractors. The A/E shall be required to design the project with at least ten percent of the estimated cost/scope of the project identified as deductive bid alternates to provide some flexibility at the time of the construction procurement.

II. SPECIAL & TECHNICAL REQUIREMENTS

A. Design Criteria The A/E shall utilize the VA Planning, Design, and Construction Criteria listed below to the extent applicable for the scope of this project. Any deviation from this criteria shall be noted with an appropriate explanation at the time of design review submittals. With the exception of PG-18-4, Standard Details, all criteria listed below are available to view and download at the VA’s Technical Information Library (TIL) on the internet at http://www.va.gov/facmgt/standard/. The COR will provide assistance in obtaining access to and making use of this information as needed. The A/E should also review the A/E Quality Alerts and Design Alerts listed at this web site as an added measure of quality control during design.

Hard copies of the VA Standard Details may be obtained from VA Standards Service. The A/E is responsible to review and correctly utilize any codes or standards incorporated in these documents by reference. Standard Codes such as the Uniform Building and Plumbing codes, and NFPA codes shall be utilized as applicable for the design of this project. The A/E should utilize any other codes or design criteria that are considered appropriate in his/her professional judgment. If other codes or criteria are utilized, the A/E shall inform the COR of their use.

VA Planning, Design, and Construction Criteria

PG-18-1 Master Specifications H-18-3 Construction Standards PG-18-4 National CAD Standards and Details PG-18-5 Equipment Guide List (PG-7610) PG-18-9 Space and Facility Planning PG-18-13 Accessibility/Barrier-Free Design Guide PG-18-14 Room Finishes and Door Schedules PG-18-10 Design Manuals (applicable disciplines) PG-08-15C Design Submission Requirements

H-18-8 Seismic (Structural) Design Requirements VA BIM Manual v2.2 – VA BIM Standard http://www.va.gov/facmgt/standard/

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VA Physical Security and Resiliency Manual VA Fire Protection Design Manual 7th Edition

The following codes and design criteria shall be utilized to the extent applicable. The A/E should have personal copies of these documents for use during the project. Some of these documents are available for review at the VA Medical Center. The A/E shall make the COR aware of any conflicts between these documents and VA Handbooks, as applicable to this project, and obtain a decision on the acceptable design solution. The A/E is responsible to utilize any codes or design criteria, not listed below, that are considered appropriate in his professional judgment. If other codes or criteria are utilized, the A/E shall inform the COR of their use.

NFPA National Fire Codes, most specifically, NFPA 10 Portable Fire Extinguishers NFPA 13 Installation of Sprinkler Systems NFPA 70 National Electric Code NFPA 72 National Fire Alarm Code NFPA 90A Installation of Air Conditioning and Ventilating Systems NFPA 99 Health Care Facilities NFPA 101 Life Safety Code NFPA 241 Construction, Alteration and Demolition Operations ACI 318 Building Code Requirements for Reinforced Concrete AISC Specification for the Design, Fabrication, and Erection of Structural

Steel for Buildings IBC International Building Code (for structural design criteria only) IPC International Plumbing Code ASHRAE Fundamentals Handbook UL Fire Resistance Directory OSHA Standards for General and Construction Industry

B. Drawings and Building Modeling

All drawings shall be accomplished using a 3-D Building Information Modeling system. The Design-Intent Model is the AE’s primary design deliverable to VA. The 2D drawings are derived from the Design-Intent Model. For each sheet represented in the 2D drawing set, there must be one corresponding DWG and one corresponding digital PDF (full-size sheet) with consistent graphical information for both file formats. All deliverables will be appropriately named and stored as described within VA BIM Standard - Drawing Deliverable Requirements (DDR). At a minimum, all elements within the scope of work and within the limits of the construction site or that may be affected by construction must be modeled. VA is vendor neutral in regards to the use of specific authoring software platforms, and accepts parametric software applications that comply with current Industry Foundation Classes (IFC) standards (ISO 16739). However, the current BIM software utilized by this VA is Autodesk Revit 2023 and is the required platform.

Hard copy 2-D drawings shall be plotted on 42” X 30” size drawing sheets. Assure that all information shown on drawings is adequately cross-referenced, clear as to intent, and indicative of owner responsibilities as opposed to Contractor responsibilities. Do not designate references to certain trades typical of subcontractors (refer to "The Contractor" or "The SAVAHCS"). Edit legends to specifically include all required items and to not include extraneous information.

Assure that legends and abbreviation charts specifically state range of applicability. Provide individual legends for individual sheets where it is reasonable to do so. VA Standard Details

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shall be used as a reference in preparing drawing details. Any deviations from VA Standard Details shall be noted to the COR. The A/E shall be responsible to edit all details, whether VA or A/E standard details, to the specific conditions and requirements of this project. Many notes on VA Standard Details are instructional notes to the designer concerning the use of and editing of the detail and should not appear as detail notes on the construction documents.

C. Specifications The project specifications shall be prepared by the A/E from the VA Master Specifications. The A/E shall identify all VA master specification sections applicable to the project, and then edit and tailor the specs to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate specification section. Assure that items not applicable are not included. Write additional text where needed. When contractor submittals are required in portions of a specification other than the "Submittals" paragraph, place a cross-reference in the "Submittals" paragraph. Remove extraneous information from throughout specification sections, especially in the "Submittals" paragraph. Do not over specify. Assure that product specifications are not proprietary. Include a “Basis of Design” for specified equipment and materials. Include commissioning as part of the specifications.

D. Construction Cost Estimates

Estimates shall be completed using a consolidated database; meaning, estimates that are completed within separate disciplines shall utilize the same format and a single summary shall be provided. Magnitude estimates are not acceptable. Line items shall show quantities and unit prices and break out labor and material separately. Special line items for equipment and subcontracts shall be included to reflect accurate overall estimated bid pricing. Labor rates shall reflect minimum wages required to be paid under the Davis-Bacon Act for the local geographic area. Current Davis-Bacon minimum wage rates are available from the Contracting Officer. The A/E shall use the 34 Division system for estimating to the extent applicable to the project. Any bidding or "design update" contingency shall be identified separately in the line items under mark-up. Construction contingency (for changes during construction) should not be included in the estimate. The bottom line figures shall be escalated as necessary, by the A/E, to reflect expected conditions/costs at the time of bid opening (estimated to be fall of 2026).

E. Submittal Log The A/E shall develop a list of all submittals required by the specifications during construction.

The list shall be grouped by specification section and identify each individual item or groups of items within each specification section. Provide paragraph references for each item. Provide footnotes that identify any chronology or special conditions related to the stated item. Any submittals that are required in more than one section, but only constitute one item, shall be listed with cross-reference. Use the development of the submittal log as a method of quality control for the specifications to assure that submittal requirements are logical and that the products specified do not conflict with information presented on the drawings.

F. Narratives Written narratives shall be used as part of each design submission in addition to drawings, specifications, estimates, and other required items. The narrative should be used to elaborate on and provide an explanation of key design decisions, alternatives, and issues and in general to communicate all information relevant to the design submission which may not be evident to the VA Design team by review of other submission materials alone. The narrative should also

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summarize key information, input and decisions provided to the A/E by the VA Design Team which may have significantly influenced the course and outcome of the design. During the early stages of design, the narrative should especially be used to document in summary form the key issues, objectives, obstacles and alternatives of the project and a logical explanation of why one design choice was made over other alternatives. Any specific construction phasing requirements necessary to maintain Medical Center Operation and to adequately execute construction of the project shall also be addressed as part of the narrative.

G. Project Constructability and Construction Schedule Throughout the design process, the A/E shall consider the constructability of the project as it relates to certain design choices, construction schedule and estimated construction costs. Issues of constructability and how it affects the design of the project should be addressed in design submission narratives.

The A/E shall also be required to establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation of the new space by the VA users. The schedule shall be developed to a level of detail such that the duration of construction activities is measured in weeks. Although a complete and detailed network analysis using the Critical Path Method (CPM) is not required, key relationships between certain construction activities should be indicated.

III. DESIGN SUBMISSIONS - MINIMUM REQUIREMENTS

A. General Requirements There will be four (4) formal design review submittals. The first will be a preliminary submittal (15%). The second will be the schematic design (35%). The third will be the completed design development (65%). The fourth will be at the 95% stage of construction documents. A backcheck submittal will be required prior to printing the final bid sets. Submit review documents and bid documents to the Contracting Officer based on the scheduled durations listed in Section H – ‘Design Schedule’. Assure that adequate quality control and coordination between disciplines has been provided prior to submitting review materials. The purpose of VA design submission reviews is not to provide quality control for the A/E. In each submittal, the A/E shall incorporate the material provided in response to the prior submittal and make revisions in accordance with the comments made at the prior review meeting. The specific requirements listed below for each submission are minimum requirements. The A/E shall be responsible to evaluate the design process and to include all information for design submission reviews which they feel is necessary for the overall successful and timely completion of the project design. Any deviation from the design submissions minimum requirements stated below must be approved by the contracting officer in advance of submission deadlines. The “A/E Submission Instructions”, PG-08-15C, referred to throughout the submission requirements is provided as SOW Attachment 2, as a guide to indicate specifically what items and level of development is expected at each design submission.

B. Material format & quantities In each design review submittal, the drawings shall be identified by placing "PRELIMINARY

DESIGN SUBMISSION”, SCHEMATIC DESIGN SUBMISSION", "DESIGN

DEVELOPMENT SUBMISSION", etc. in large block letters above the title block of each

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drawing sheet and on the cover of other submission documents, as appropriate. The final bid sets shall be labeled “Bid Set” and shall show the registration stamp of the engineer or architect for the appropriate design discipline.

Blue-line prints shall be bound on the left with a border strip. Narratives, specifications, estimates, etc. shall be three-hole punched and submitted in three ring binders with stiff covers.

Sections within these documents shall be indexed and easily identified by tabbed separation.

Final Documents/Bid Sets:

Blue-line prints bound on left side - 1 set Specifications with a three ring binder - 1 sets

Half size photo reproduced drawings – 3 sets Final Cost Estimate - 2 copies Complete submittal log - 1 copy Infection Control Form – 1 copy Preliminary Construction Schedule - 2 copies Drawing files with X-Refs bound in CAD and PDF on CD – 1 copy 3D Building Information Model on CD – 1 copy

Specifications, Infection Control Form, Final Cost Estimate, Final Narrative and Complete Submittal Log all on one CD in Word and Excel documents– 1 copy

Colorboards – 3 copies

Record documents (as-built):

1 set of specifications, in 3 ring binder CAD drawing files and BIM on CD – 1 copy

C. Preliminary Design Submission – 15% Design The preliminary design submission will be based on previously stated Project Scope/Objectives and an initial design kickoff meeting between the A/E and the VA Design Team shortly after A/E contract award. The purpose of this meeting will be to review prosthetics requirements to include those listed in SEPS and to define the current design issues for the project. The purpose of the preliminary design effort will then be to explore various design alternatives for architectural layouts and elements and engineering systems. The preliminary design submission is to be a presentation of the most viable design alternatives. The preliminary design shall also include a fire protection plan and a life safety plan.

Submit the following:

All material required for Preliminary Design Submission as indicated in the "A/E Submission Instructions, PG-08-15C" located with SOW Attachment 2.

Narrative: The preliminary design narrative should include a summary of the initial meeting with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the schematic design submission should also be documented as part of the narrative. As a minimum, the schematic design submission shall identify in narrative

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form each and all required systems, utilities and major (built-in) equipment with a brief description of its type, location, use and extent. Address constructability issues and their impact on project construction cost. Submit 13 sets.

Drawings: as indicated in the "A/E Submission Instructions, PG-08-15C" located in SOW Attachment 2, 13 sets (3 full size and 10 half size)

Specifications: Index of all VA Master Specifications which are anticipated to be used for this project. Submit 6 sets.

Cost Estimate: Cost Estimate: as stated above, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 10% of the overall budget for construction award. Submit 3 sets.

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 13 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines accessed from the VA website. Submit 1 copy.

D. Schematic Design Submission – 35% Design The schematic design submission will be based on the completed Preliminary Design Submission..

Submit the following:

All material required for Schematics as indicated in the "A/E Submission Instructions, PG-08- 15C", located in SOW Attachment 2.

Narrative: The schematic design narrative should include a summary of the initial meeting with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the schematic design submission should also be documented as part of the narrative. As a minimum, the schematic design submission shall identify in narrative form each and all required systems, utilities and major (built-in) equipment with a brief description of its type, location, use and extent. Address constructability issues and their impact on project construction cost. Submit 13 sets.

Drawings: as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2. Submit13 sets (3 full size and 10 half size)

Specifications: Index of all VA Master Specifications which are anticipated to be used for this project. Submit 6 sets.

Cost Estimate: Cost Estimate: as stated above, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project

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budget. Deductive bid alternates should be broken out separately to show that they account for 10% of the overall budget for construction award. Submit 3 sets.

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 13 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines

E. Design Development Submission – 65% Design Design Development will be based on the completed Schematic Design Submission. At the completion of Design Development, the exact scope of the project should be fully established such that all critical (cost affecting) design decisions have been made and all aspects of the project are fully defined and developed. The contents of this submission should be a complete description and representation of these design decisions and the resulting project scope of work.

At this point, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. The design will not continue to Construction Documents until the scope and cost of the project as presented in the Design Development submission are verified to be within the available construction funds for the project.

Submit the following:

All material required for Design Development as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2.

Narrative: The Design Development narrative should build upon the Schematic narrative and should continue to document key decisions and be used to further describe and explain important aspects of design, especially those which may not yet appear in the form of a drawing. As part of the Design Development narrative, include an outline of work yet to be completed and included on the drawings as part of the Construction Documents submission (details, elevations, schedules, etc.). Further develop constructability issues and their impact on project construction cost and schedule. Submit 13 sets.

Drawings: as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2. Submit 13 sets (3 full size and 10 half size).

Specifications: as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2. Submit 6 sets.

Cost Estimate: as stated above, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 10% of the overall budget for construction award. Submit 3 sets.

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Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided after award. The A/E shall incorporate requirements for infection control in their design. Submit 13 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines

Colorboard: One copy.

F. Construction Documents Submission – 95% Design Contract drawings, specifications, and all related documents shall be 100% complete and fully coordinated at this point. All comments from the previous design review should be addressed and the information incorporated in this submission.

Submit the following:

All material required for Construction Documents as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2.

Narrative: At this point, the narrative should represent a concise and complete record of the design process including all key design decisions and the background, reasons for and intent of these design decisions. Continue to use the narrative to communicate any other important information and to provide support to other submission documents. Submit 13 sets.

Drawings: as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2. Submit 13 sets. (3 full size and 10 half size).

Specifications: as indicated in the "A/E Submission Instructions, PG-08-15C", located in SOW Attachment 2. Submit 6 sets.

Cost Estimate: update and refine the Design Development cost estimate to represent a complete take-off cost estimate based on the Construction Documents submission. 3 sets

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 13 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines accessed from the VA website. Submit 1 copy.

Submittal Log: submit a complete submittal log according to requirements stated in the Special & Technical Requirements section. Submit 2 sets.

Preliminary Construction Schedule: submit complete schedule (cost loaded) according to requirements stated in the Special & Technical Requirements section. Submit 2 sets.

Color Board: One copy.

F. Final Design Submission – 100% Design

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The primary purpose of the Final Design submission is as a back-check of the Construction Documents submission to ensure that all review comments and issues raised during the review of the CD submission have been addressed and incorporated in the Final Design submission.

Should there be any additional comments to address or changes that need to be made after receipt of the Final Design submission, the A/E shall make these corrections prior to printing of bid sets.

The Final Design submission must be approved and drawings signed by VA officials before reproduction of bid sets can begin.

Submit updated and final copies of all submission materials identified for the Construction Documents submission (Narrative, drawings, specifications, calculations, estimates, submittal log, infection control form and construction schedule). Submit 2 sets of everything. Forward the original reproducible cover sheet with this submission for VA key staff signatures. After final drawings have been signed by VA staff, the cover sheet will be returned to the A/E for reproduction of bid sets.

G. Bid Documents Submit bid sets in accordance with section IIIB.

H. Design Schedule

Submit 15% preliminary design 60 calendar days from Notice of Award

Gov’t review of preliminary design 21 calendar days after receipt of the 15% design submission

Preliminary design review meeting 14 calendar days after receipt of the Gov’t

15% review comments

Submit schematic design 60 calendar days after receipt of the Gov’t

15% review comments

Gov’t review of schematic design 21 calendar days after receipt of the 35% design submission

Schematic design review meeting 14 calendar days after receipt of the Gov’t

35% review comments

Submit 65% review submittal 60 calendar days after receipt of the Gov’t

35% review comments

Gov’t review of 65% design 21 calendar days after receipt of the 65% submission

65% Design Review meeting 14 calendar days after receipt of the Gov’t

65% review comments

Submit 95% CD review submittal 60 calendar days after receipt of the Gov’t

65% review comments

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Gov’t review of 95% design 21 calendar days after receipt of the 95% submission

95% Design Review meeting 14 calendar days after receipt of the Gov’t

95% review comments

Submit Backcheck design 30 calendar days after receipt of the Gov’t

95% review comments

Gov’t review of Backcheck 21 calendar days after receipt of the

Backcheck design

Backcheck Design Review meeting 14 calendar days after receipt of the Gov’t

Backcheck review comments

Submit final bid sets and owner sets 30 calendar days after receipt of the Gov’t backcheck review comments

Total Period of Performance 405 Calendar Days

IV. SOLICITATION SUPPORT SERVICES (OPTION ITEM)

Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A-E within fourteen (14) calendar days of the date the questions are sent to the A/E from either the project COR or Contracting Officer (CO). An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A/E is required to comply with the fourteen (14) calendar day requirement.

Throughout the solicitation period, the A/E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the A/E shall provide any final revisions to the 100% FC CD as part of the construction contract.

These documents shall be labeled Final Construction.

V. CONSTRUCTION PERIOD SERVICES (OPTION ITEM)

A. General (see also SP 26 of the Task Order)

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The Contracting Officer reserves the right to terminate any Construction Period Services, without payment for services not completed, if such services are not needed or are not being adequately completed. The Construction Period Services will be considered Option Items which will be exercised in accordance with the instructions in the Task Order.

B. Response to RFI’s. See also SP 28 and SP 30 of the Task Order As it relates to RFIs during the construction phase of this project the A/E shall subscribe to and utilize Oracle Primavera submittal exchange for the “C” services portion of the project. The A/E shall evaluate the Request For Information and make a recommendation to the Contracting Officer that either no information/no change is necessary, that information be provided as a clarification (no impact on contract price) or that a revision be made to the documents in the form of an amendment. Within fourteen (14) calendar days the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFI’s which result in a change to contract cost.

C. Submittal Review. See also SP 27 and SP 30 of the Task Order The A/E shall subscribe to and utilize Oracle Primavera submittal exchange for the “C” services portion of the project. Contractor submittals will be sent to the A/E for their review. The A/E will be required to review contractor submittals for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA contracting officer within 14 calendar days. The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

Submittal Log: submit a complete submittal log according to requirements stated in the Special & Technical Requirements section. The A/E shall prepare submittal log using Submittal Exchange at the start of CPS and it shall be completed and approved by the VA prior to the receipt of bids. Submit 2 sets.

D. Site Visits. See also SP 31-SP 33 of the Task Order.

Day to day construction administration will be performed by the COR. The A/E shall make site visits during construction at the request of the Contracting Officer to inspect work installed by the contractor, to resolve issues, review the status of in-progress as-built drawings and for other reasons deemed necessary.

E. Modification/Change Order Requests Modification requests shall be submitted within fourteen (14) calendar days of submittal to the A/E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

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F. Punch List Punch list shall be submitted within fourteen (14) calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

G. Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project.

H. As-built drawings. See also SP 29 of the Task Order.

The A/E shall be required to prepare a set of As-Built record drawings at the completion of construction. They shall be completed within 30 calendar days after receipt of the redlined prints.

VI. Third-Party Commissioning (Option Item) Commissioning using a third-party commissioning agent, hired by the A/E, will be required.

The A/E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all construction projects based on the following Systems to be Commissioned.

• HVAC (VA Master Specification Section 23 08 00): Direct Digital Control System, Chilled Water System, Condenser Water System, Steam/Heating Hot Water System, HVAC Air Handling System, HVAC Ventilation/Exhaust Systems, HVAC Terminal Unit Systems, Decentralized Unitary HVAC Systems, Humidity Control Systems, Hydronic Distribution Systems

• Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding Systems, Electric Power Monitoring Systems, Low-Voltage Distribution System, Emergency Power Generation Systems

• Communications (VA Master Specification Section 27 08 00): Grounding and Bonding Systems, Structured Cabling System

Electronic Safety and Security (VA Master Specification Section 28 08 00): Grounding and Bonding, Physical Access Control Systems, Access Control Systems, Security Access Detection Systems, Video Surveillance System

VII. ATTACHMENTS

https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF

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Attachment 1 – Security Requirements for Design – Tucson Attachment 2 – AE Submission Instructions – Tucson Attachment 3 – Post Award Specs-Drawings Review Checklist – Final – 20221117 Attachment 4 – HEFP SEP Design Alerts 1-9, 11 and 12 - Tucson

END OF STATEMENT OF WORK