P09 630A4-26-412 SOW.pdf

Project Number: 630A4-26-412 Project Title: Replace Outdated Transformer

11/20/2025 COR: John Der, John Kolade Performance Period: 52 weeks

Location: Department of Veterans Affairs St. Albans VA Medical Center 179-00 Linden Boulevard Queens NY 11424-1468

Scope of Work Description of Work:

Provide all labor, materials, equipment, and supervision necessary to complete the project, ensuring compliance with all VA master specifications and infection control protocols. Replace outdated pad-mounted transformers T1 and T2 (4160/120/208V, 500 kVA dual stage transformers with two feeders) and verify all field conditions based on Drawing E-2. Phase the work by replacing one transformer at a time, ensuring peak load requirements are met with generator rental backup or calculated load capacity of a single transformer; provide a shutdown coordination plan for VA approval. Coordinate rental transformer removal work, including monthly rental for 500 kVA 4160/207Y/120V pad-mounted transformer and rubber assemblies.

Commission the new transformers and include a certified test report, with independent third-party testing and signed, sealed as-built shop drawings. Supply and install two factory/custom replacement transformer (5kV–208Y/120V, 500 kVA) with A and B feed transformers meeting UL and DOE 2016 efficiency standards, and furnish, install, and test the transformers with mineral oil. Build any custom transformers to match the current size and design, ensuring compatibility with existing pads and cables. Any hold-ups, delays, or additional work will be billed as extra, and any additional electrical or mechanical defects discovered during the work will be reported immediately. Detailed reports will be available no sooner than 30 days after the completion of field testing. All bidders must comply with the referenced VA Technical Information Library (TIL) Master Construction Specifications and submit itemized costs for labor, materials, equipment, and supervision as specified.

1. Labor, Material, Equipment, and Supervision:

Provide all labor, materials, equipment, and supervision necessary to complete the project.

Refer VA TIL Master Construction Specifications (Section 01 00 00 - General Requirements) Perform all work in accordance with VA master specifications and infection control protocols.

VA TIL Master Construction Specifications (Section 01 35 26 - Safety Requirements for Construction and Installation)

2. Replacement of Transformers:

Replace outdated pad-mounted transformers T1 and T2 (4160/120/208V, 500 kVA dual stage transformers two feeders). VA TIL Master Construction Specifications (Section 26 11 16 - Secondary Unit Substations)

3. Drawings Verification:

Refer to Drawing E-2 for reference only. Contractors are responsible for verifying all field conditions. VA TIL Master Construction Specifications (Section 01 45 00 - Quality Control)

4. Phased Work:

Phase work by replacing one transformer at a time, ensuring peak load is met with generator rental backup or calculated load if one transformer can support load. Coordinate shutdown close tie breakers, provide a calculation. Provide phasing plan for VA approval.

VA TIL Master Construction Specifications (Section 26 32 13 - Engine Generators)

5. Rental and Coordination:

Coordinate rental transformer removal work. Monthly rental for 500 kVA 4160/207Y/120V pad-mount transformers and rubber assemblies.

6. Commissioning and Certification:

Commission the new transformers and include a certified test report.

References: VA TIL Master Construction Specifications (Section 26 08 00 - Electrical Commissioning)

7. Third-Party Testing:

Provide independent third-party test and provide signed and sealed as-built shop drawings.

VA TIL Master Construction Specifications (Section 01 91 00 - General Commissioning Requirements)

8. Supply and Install New Transformers:

Supply and install two factory/custom replacement transformers (5kV–208Y/120V, 500 kVA) with A and B feed transformers, meeting UL and DOE 2016 efficiency standards.

VA TIL Master Construction Specifications (Section 26 32 13 - Engine Generators)

9. Mineral Oil Transformers:

Furnish, install, and test the specified transformers with mineral oil.

References: VA TIL Master Construction Specifications (Section 26 11 16 - Secondary Unit Substations)

10. Custom Build Transformers:

Build any custom transformers to match the current size and design, ensuring compatibility with existing pads and existing cables.

References: VA TIL Master Construction Specifications (Section 26 11 16 - Secondary Unit Substations)

11. Additional Work and Delays:

Any overtime or night and weekend work, or additional work shall be part of bid. Any additional electrical or mechanical defects found during the work will be reported immediately. Authorization for additional repairs and associated costs will be agreed upon before proceeding.

12. Reporting:

Detailed reports will be available no sooner than 30 days after the completion of field testing.

All bidders are required to comply with the referenced VA Technical Information Library (TIL) Master Construction Specifications and submit itemized costs for labor, materials, equipment, and supervision as specified. All work must meet VA specifications and standards.

General Requirements:

1. The Contractor shall furnish all labor, materials, tools, supervision, equipment, safety, necessary to perform the site preparation per VA spec General Requirements 0100 00.

At minimum, the following shall be performed:

2. The Contractor shall take all necessary precautions and safety measure to protect all patients and end users from all related activities.

3. The Contractor shall test and verify all work to ensure proper operation.

4. The Contractor must have OSHA training, and specialized OSHA training.

5. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.).

6. All work shall be done in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specification.

7. The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified. The contractor shall guarantee that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects shall be repaired by the contractor at their own cost.

8. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting.

9. The Contractor shall always provide an English-Speaking working supervisor on-site when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this.

10. The Contractor shall provide their own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc.

11. The Contractor shall post visible required warning signs and barriers prior to beginning any work.

12. The Contractor shall be responsible for any damage caused by their employees. All damages shall be repaired and/or replaced at no additional cost to the government.

13. The Contractor shall be responsible for the proper and safe removal and disposal of all debris.

14. The Contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. At minimum, the Contractor shall clean work area at the end of each work shift.

15. The C&A requirements do not apply, and a Security Accreditation Package is not required.

The Contractor is responsible for completing the VA Privacy and Information Security Awareness training.

VA Patient Privacy and Network Infrastructure:

None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for installation will not need access to VA network. All contractors must comply with VA regulation and complete the following training: “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.”

• Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions.

• The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form is not applicable.

• A VA Directive 6550 Pre-Procurement Assessment form is not applicable.

Privacy Training:

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information

• All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

• See Attachment A – VA Privacy Training for Personnel without Access to VA Computer

Project Management Platform Requirement:

A. Construction contractors and A/E design firms, selected by award to perform work at

VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non- Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA

COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through Productivity NOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes, but is not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform.

Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor’s ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Justification:

These two transformers at the St Albans VAMC are part of a critical system and have failed. This project would correct and replace this FCA deficiency. The current transformers, T1 and T2, are outdated and may not meet current standards or load requirements. Replacing them with 4160/120/208V, 500 kVA dual-stage transformers will modernize the facility's electrical infrastructure, improve reliability, and enhance performance. Performing these replacements one at a time maintains operational continuity and addresses crucial peak demands.

See Attachments Below, FOR REFERENCE ONLY. Contractor to field verify all existing conditions.

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4: