P07 HQ003426AOI01 - Area of Interest (AoI)_Business Intelligence Process Mining.docx

Washington Headquarters Services Acquisition Directorate Commercial Solutions Opening

Area of Interest for Business Intelligence Process Mining for Audit Acceleration

Instructions

See the current version of HQ0034259WHSCSO, Section II CSO Procedure b. Phase 1 – Solution Brief

Background:

The Office of the Under Secretary of War – Comptroller (OUSW-C), Office of the Deputy Chief Financial Officer (DCFO) is tasked with ensuring Department of War (DoW) leaders have access to high quality and timely information for decision-making through a business framework that simplifies processes, standardizes systems and data, and promotes financial policies and internal controls. The DCFO is responsible for oversight for the DoW’s Consolidated Financial Statement Audit with an upcoming deadline for an unmodified opinion, remediation, standardizing business processes, and ensuring data integrity across all DoW components to achieve a clean financial audit opinion.

The DoW’s Fourth Estate is made up of the DoW’s entities outsides of the military branches (Army, Navy, Air Force) that provide enterprise-wide support like logistics, healthcare, and acquisitions. Defense Agencies Initiative (DAI) is an Oracle Enterprise Resource Planning (ERP) suite that is predominantly used in the Fourth Estate agencies, but not limited to only DAI. DAI standardizes core financial business processes across participating Defense Agencies, consolidating disparate practices into a common operating model. By providing an integrated financial management solution and shared services, DAI improves transparency, audit traceability, and decision support. The program’s mission directly supports warfighter readiness by enabling accurate funds control, obligation tracking, and financial reporting at scale. DAI’s portal-centric approach (CAC-restricted) facilitates communication, offerings, and onboarding guidance for new agencies.

DoW Problem Statement:

The DoW seeks commercial solutions for capabilities for audit acceleration capabilities that includes business process intelligence and data mining, posting logic transparency, process mapping across ERP environments, and improved usability for finance users and auditors.

DCFO is looking for seeks innovative, commercial approaches a COT based platform that leverages Process Query Language (PQL) to build a process digital twin.

DCFO seeks to use an independent and agnostic platform to perform this effort. Purpose-built AI and process intelligence are required to automate detection of posting logic anomalies, validate process conformance, and surface root causes in real time—dramatically shrinking cycle times and defect rates. Key mission outcomes include:

(a) faster discovery of control breaks and data quality issues;

(b) improved posting logic governance and automated guardrails;

(c) end-to-end visibility of P2P, O2C, A2R, and B2R processes; and

(d) measurable productivity gains for audit teams and finance users. Without an AI-driven, process-centric capability tailored to audit acceleration, the Department risks missing the deadline and sustaining material weaknesses.

Desired Solution Attributes:

Near Real time data that demonstrates end to end business processes at the level 4+, beginning with the following E2Es: P2P, O2C, B2R, and A2R. The detail would be sufficient to perform root cause analysis in pinpointing origins of material weaknesses (MW) particularly in complex areas like P2P.

Real time data driven process maps that may be used internally and to deliver Process Cycle Memo’s (PCM) to the Independent Public Auditor and analyze flow of data to identify inconsistencies and support audit analytics and reporting. The tool would actively produce documentation end to end processes for critical functions/processes to improve automation and accuracy while enhancing controls and accountability.

Detailed E2E data provided to manage RPA and close logic/programming gaps to optimize automation and support more standardized business processes. Process compliance confirmation and continuous monitoring of core financial processes to achieve and sustain a successful audit opinion.

Data that supports identification for improvement of business process reengineering and standardization to align financial management with IT modernization outcome to best situate DoW to accelerate achievement of successful audit outcomes, such as identifying and improving posting logic and reduces manual effort to improve accuracy.

Data / KPI tracking to measure success of remediation efforts and resource/investments to report to stakeholders periodically.

Procedures:

Any award resulting from this AOI shall be in accordance with the Commercial Solutions Opening (CSO) procedures detailed in HQ0034259WHSCSO. The instructions in the CSO, and any additional instruction as specified in this AOI posting, must be followed. Acceptance of a solution not submitted in accordance with the instructions is at the sole discretion of the WHS/AD Agreements Officer. The Government intends to conduct this AOI in two phases, omitting the Pitch Phase, as detailed in the CSO. The Government may issue amendments to this AOI. Companies are responsible for monitoring sam.gov for amendments to this AOI posting.

AOI Additional Instructions:

No additional instructions.