P03- Turnout Gear - Brand Name Only.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C242-25-AP-3714

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C242-25-AP-3714

1. Contracting Activity: Department of Veterans Affairs, VISN 2, VA Finger Lakes

Healthcare System, VAMC 76 Veterans Avenue, Bath, NY 14810, Fire Department

2237: 528-25-3-6881-0098

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The purpose of this requirement is to outfit five (5) newly hired fire department personnel with the National Fire Protection Association (NFPA) 1971-compliant turnout gear, ensuring they are equipped with structural firefighting protective garments that meet the highest industry standards for thermal protection, durability, and mobility.

Five (5) each Honeywell HFRP Tail Coat (Structural Firefighting Coat) – Brand Name:

NYBATM00021 / NY23614NYBATM

Five (5) each HFRP Tail Pant – (Structural Firefighting Pant) Brand Name:

NYBATM00022 / NY23614NYBATM

Estimated amount: $22,994.15

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Due to operational and safety concerns we are requesting the Brand Name purchase of Honeywell turnout gear for the five (5) newly hired fire department personnel. The Honeywell brand is currently what is used by the Bath VA Fire Department.

Structural turnout gear has nuances that vary between manufactures even though the materials may be the same. The gear may move and fit differently because of the way it is manufactured. Having a predictable fit and function ensures there is no awkward mismatches that could slow a firefighter down during a call.

The current Honeywell gear in use has an integrated repelling harness built in for safety and use of rapidly escaping a dangerous environment by going through a second story or higher window. Other brand’s harness system poses a safety concern with the option not being built in into the gear. For example, the external exposure of leg loops to support a harness system increase chance for the firefighter to get entangled in a fire.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C242-25-AP-3714

It is important that every firefighter has the exact same setup for all their gear, primary and backup. In an emergency situation, even small inconsistencies between different brands can cost precious seconds-so standardizing on one brand can be a life-saving decision. Also, sticking to the brand Honeywell would streamline training. All firefighters learn the same gear operation which reduces confusion under stressful situations.

4. Description of market research conducted and results or statement why it was not conducted:

FPDS was searched using keywords “Firefighter Gear” filtered by date signed and VA.

This produced one contract action within the past 5 years. This action was awarded to Municipal Emergency Services, Inc for turnout gear. FPDS was also searched using keywords “Turnout Gear” filtered by date signed and VA. This produced 3 contract actions within the past 5 years. Awards were made to the following vendors: Skylands Area Fire Equipment & Tranining, LLC, Municipal Emergency Services, Inc, and Atlantic Emergency Solutions, Inc. There was no IDV referenced for any of the award actions to the vendors mentioned above.

GSA was searched for “Firefighter Gear”, “Turnout Gear”, “Tail Coat”, and “Tail Pant”.

GSA was searched for the following stock numbers: NYBATM00021 /NY23614NYBATM. This did not produce any exact matches for the requested firefighter gear on GSA advantage.

SBA was searched using NAICS code “315210” filtered by keywords “Turnout Gear”.

This produced 1 small businesses: Veridian Limited. SBA was searched for SD/VOSBs using NAICS code “315210” which produced 250 SDVOSBs and 51 VOSBs.

SAM was searched for the vendors Municipal Emergency Services, Skylands Area Fire Equipment & Tranining, LLC, and Atlantic Emergency Solutions. All vendors have an active registration in SAM. ADDSUP was searched using keywords “Turnout Gear” and “Firefighter Gear”. This produced relevant results from multiple Small Business vendors.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Corey Swinton Contracting Officer