P03 Steris Service and Maintenance - Attachment 7 JA Over SAT - MPLS_01.pdf

Part 806.3 Other Than Full and Open Competition (OFOC) Attachment 7: Request for Sole Source Justification Format >SAT

Rev: 13 Effective Date: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263-23-AP-1628

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Minneapolis VA Medical Center.

2. Nature and/or Description of the Action Being Processed: Firm fixed price, new contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Steris medical equipment service and maintenance service. Total estimated value of $415,063.58. Need date: 4/1/2023; POP:

4/1/2023 – 3/31/2025.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Steris Corporation is the only available source for this service. Due to proprietary medical parts and services, the Steris Corporation is the sole provider of the requested service. The Steris Corporation is the OEM and is servicing the medical equipment to OEM standards to increase the quality of medical care for patients.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the propriety equipment and servicing, the Steris Corporation will provide the best quality service. No other vendor exists that would be able to provide this service. Per Steris’s sole source letter, Steris is the sole factory-authorized supplier of parts and service for their manufacturered equipment.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Utilizing historical contract pricing data for this service, the cost is considered fair and

Effective Date: 02/01/22 Page 2 of 3 reasonable. The previous contract period of performance was from 10-3-2019 to 10-2-2022, with a cost of $444,737.93. The yearly cost for the new contract has an increase of ~40% per year. This price increase is sensible due to the unusual increase of inflation within the previous years. Costs are increasing to provide these services due to economic factors.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Due to proprietary equipment, the Steris Corporation is the sole source for service and maintenance for Steris medical equipment. No other market research was performed.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Steris is the sole factory-authorized supplier of parts and service for the equipment they manufacture.

Steris has over 950 trained personnel who maintain our equipment through preventive maintenance agreements assuring the Steris manufactured equipment continues to operate in compliance with OEM specifications.

All replacement parts manufactured or marketed by Steris are compliant with original equipment manufacturer (OEM) specifications. These parts are sold and shipped directly to the end user of the products. Steris does not utilize a distributor model.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Steris Corporation

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Until Steris medical equipment can be serviced by a third party, there are no steps to overcome this barrier of requiring a sole source justification for the Steris Corporation.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Engineering Technician Minneapolis VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

NCO 23/SST4

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

Effective Date: 02/01/22 Page 3 of 3

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief

NCO 23/SST4