P03 SSJ Over SAT 1 Mobile MRI.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT-$7.5M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 3 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C241-21-AP-2728

1. Contracting Activity: Department of Veterans Affairs, VISN 01, VHA Boston Healthcare System

(523), NCO1. Transaction Number 523-21-3-7928-0043.

2. Nature and/or Description of the Action Being Processed: VA Boston Radiology Service requires a mobile 1.5T MRI scanner for a period of 3-6 months while our scanner undergoes construction and a forklift upgrade.

The awardee will furnish the equipment, accessories, materials, and labor to procure this requirement, to include complete demobilization and removal of the mobile unit and its accessories. This will be located at the West Roxbury Campus, 1400 VFW Parkway, West Roxbury MA 02132. This Firm Fixed Price contract will be a new award.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Mobile 1.5T MRI scanner for a period of 3-6 months. The cost estimate with options will be $256,832.00 with a delivery date of April 15, 2022 and options extending to October 2022.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Brand Name Siemens mobile MRI unit is required since this is the unit the facility currently has been using and operating. The staff is familiar with the processes on how to operate it while keeping patient needs and safety at the forefront. The procurement of another brand mobile MRI unit will result in additional training for the staff that will require additional cost and time. In addition, this mobile MRI is only being proquired for a short time, during the renovation of the MRI floor. By the time it will take to retrain the staff on a new machine, the renovation will be complete and therefore the current model owed by the facilty will be back in working order.

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 3 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A Presolitication Notice (36C24121Q0700) was issued to SDVOSBs only on 10/19/2021, stating a need for a mobile MRI unit. Multiple SDVOSBs responded stating they could procure the needed item. In addition, other market research was preformed within FPDS and VIP, all provided multiple vendors available of solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: All quotes submitted will be reviewed to ensure they are within standards of the IGCE and other attained market research. The lowest bid technically acceptable (that meets the salient characteristics of the mobile MRI) will be selected.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A Presolitication Notice and Comercial RFQ (36C24121Q0700) was issued to SDVOSBs only. Multiple SDVOSBs responded stating they could procure the needed item. In addition, other market research was preformed within FPDS and VIP, all provided multiple vendors available of solicitation. A search within GSA/FSS did not provide any contract currently in place for this mobile MRI unit.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: TrillaMed, Modern Health Services, Redhawk Medical, Veterans Medical Supply, Salvadorini Consult, Imperium Medical, Mystic Ventures Group, IS Healthcare,

10. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_11/1/2021______________ Date

Robert O'Brien Radiology Administrator VA Boston Healthcare System

11. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title Facility https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

PM Part 813.5 SAP for Certain Commercial Items Page 3 of 3 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name Date NCO/PCO XX Duty Title

Facility

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Name Date VHA Head of Contracting Activity (HCA)