P03 - SSJ MPT to SAT Hill-Rom Nurse Call System_CO Signed.pdf
PDF 218 KB Posted
- Attached to
- Nurse Call System PMI
- Solicitation number
- 36C26227C0027
About this file
This is a Single Source Justification form for a federal contract award by the Department of Veterans Affairs under simplified acquisition procedures.
The Northern Arizona VA Healthcare System (NAVAHCS) in Prescott, Arizona, seeks to award a single-source contract to Hillrom/Baxter for full maintenance and software support services of the facility's Hill-Rom nurse call system. The contract will consist of a base year valued at $131,381.29 and one option year valued at $137,950.35, for a total estimated amount of $269,331.64. The justification for sole-source procurement is based on the proprietary nature of the Hill-Rom equipment and the verification that Hillrom/Baxter is the only provider capable of delivering the required maintenance and software support services. A proprietary letter from the vendor has been included to support this determination. No market research was conducted due to the equipment's proprietary requirements. The contracting officer, David Odne, certified the justification as accurate and complete on October 22, 2026, in accordance with FAR 13.106-1(b). The acquisition plan action ID is 36C262-27-AP-1368.
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Other files
| File | Type | Posted |
|---|---|---|
| C40 - Award Notice Memo 36C26227C0027_1.pdf |
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Text version
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT
Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID#
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C262-27-AP-1368
1. Contracting Activity:
Department of Veterans Affairs, VISN 22 Northern Arizona VA Healthcare System Prescott, Az 86313 2237: 649-27-1-3376-0019
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
The Northern Arizona VA Healthcare System (NAVAHCS) has a need to have a vendor maintain and provide full service to the entire facility Hill-Rom nurse call system.The awardee will be awarded a base plus one (1) option year. Estimated amount is as follow: Base Year (131,381.29) Option Year One (1) ($137,950.35 for a total amount of $269,331.64.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Verified with Hillrom/Baxter representative Steve Gross that Hillrom/Baxter is the only provider for maintenance and software support. Proprietary letter has been provided and uploaded into the briefcase as a P03.
4. Description of market research conducted and results or statement why it was not conducted:
Market research was not conducted due to the proprietary nature of Hillrom/Baxter equipment service requirements.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR
13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
https://www.acquisition.gov/?q=/browse/far/13 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT
Revision: 02 Effective Date: 12/30/2025 Page 2 of 2 Acquisition ID#
David Odne Contracting Officer
| 2026-10-22T15:01:07-0700 | |
| DAVID ODNE |
File details come from the government source that posted it. Updated .