P03 SSJ MPT-SAT Att 1 20250609.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C262-25-AP-3745

1. Contracting Activity:

Department of Veterans Affairs Regional Procurement Office – West (RPO-W) Network Contracting Office (NCO) 22, Services Branch 4

Department of Veterans Affairs VA San Diego Healthcare System (VASDHS) 3350 La Jolla Village Drive San Diego, CA 92161

664-25-2-038-0100

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

New contract, firm-fixed price, providing VASDHS necessary renewal software licenses and data services for Government-owned UDITracker cabinets, data integration with UDITracker cloud based software for one year only.

The following features shall be included:

•Tracking for tissue and implants •Barcode scanning integration •Barcode label generation using vendor provided labels •Reporting package •Global Unique Device Identification Database (GUDID) library •VistA inbound case integration •Recall tracking capabilities •MMIS Interface •Search feature •System Wide Transfer •System wide level visibility •Single sign on/active directory integration https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID#

The vendor will comply with Memorandum of Understanding/Interconnection Security Agreement Review Form E-727 InVita Healthcare Technologies; BAA is on file (InvitaHealthcare Technologies VA System VIIATS MOU ISA 2023.05.05).

The total estimated value is $109,981.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Only one source is reasonably available due to unusual urgency and exclusivity of licensing agreements. The service provider/ manufacturer is the exclusive provider of proprietary software, license renewal, and service needs. Authorization to proceed was issued to the vendor on 5/28/2025.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted for a long-term contract; however, due to the urgent categorization the immediate authorization for continuous service was required.

Total obligation from September 2019 to February 2025 is $392,290. The vendor provided pricing for a base plus 4 option years for the renewal requirement, valued at $579,426. This is an approximate 40% average increase comparing the span of five years. However, this requirement is for one year, authorizing only the base year of the offer. Given the market conditions and urgency status, the pricing is determined fair and reasonable. Another evaluation will be conducted pre-performance/end.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contract Specialist Date

Contracting Officer Date https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466