P03 SSJ Mikroscan - WCS.pdf

AP# 36C244-25-AP-2620 | Mikroscan | Philadelphia

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C244-25-AP-2620

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-25-AP-2620

PR IFCAP/2237#: 642-25-2-315-0069

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office

NCO4 Services 5, located at 1111 East End Boulevard, Wilkes-Barre, PA 18711, in support of VISN 04, VA Health Care System at Corporal Michael J. Crescenz Philadelphia VA Medical Center (CMJCPVAMC), 3900 Woodland Avenue, Philadelphia, PA, 19101

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The proposed action will be a 12-month Firm Fixed Price Emergency order for the Mikroscan Controlled Telepathology System to provide a real-time video link for cytology slides from ten procedure rooms to the Pathology and Laboratory Medicine (P&LMS) Department.

• SL5-20 System with Autoloader, QSkan* and Live-Q Software licenses - Standard Annual Service & Support for Mikroscan

• Remote installation and training for a single Mikroscan system in accordance with Implementation Services as defined in Mikroscan's Purchase & License Agreement

The estimated value of the proposed action is $234,219.81

The Period of Performance is anticipated to be 05/15/2025-05/14/2026

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The CMJCPVAMC has an Unusual and Compelling Urgency to procure the Mikroscan Dual-Mode Scanner and Live Controlled Telepathology System for cytology. This requirement is to address the need for expedited results for clinic cytology procedures. Currently the CMJPVAMC laboratory is a 24-hour operation with limited pathologist coverage due to many factors. This instrument will allow the pathologists to remain at their post in the lab while while consulting on a live case in the clinic. The scanner is needed at once because it will also decrease the amount of time patients will need to be under anesthesia due to the delay. Prolonged time under anesthesia puts our Veterans at unnecessary life threatening risks. This https://www.acquisition.gov/?q=/browse/far/13

AP# 36C244-25-AP-2620 | Mikroscan | Philadelphia

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C244-25-AP-2620 scanner is the only FDA approved for this purpose with slide scanning and live remote pathology.

4. Description of market research conducted and results or statement why it was not conducted: Market research was completed utilizing SBA DSBS search with NAICS code 334516 and keyword Mikroscan. There were no positive results. The contract specialist additionally utilized FPDS, eCMS, and GSA to review past contracts awarded for Mikroscan Telemicroscopy Systems. GSA Advantage identified several models by Mikroscan Technologies with one authorized distributor, Government Scientific Source, Inc. A quote was requested from Government Scientific Source, Inc. and they have removed the requested item from the schedule and offered an Open Market Quote. OEM, Mikrosan is a Large Business and also provided a quote. SBA waiver is available for NAICS 334516. No two or more small businesses or VOSBs are available. The SBA and VA rule of two cannot be met with this procurement. As was noted by the CMJCPVAMC, the robotic microscope must be capable of use for fine needle aspiration cytology an the Mikroscan L5 is the only known unit capable of performing those. It is the best interest of the government to award this urgent requirement to Mikroscan Technologies.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Prepared by:

Christa Stine NCO 4 Contract Specialist, Services 5

Approved by:

William Schlobohm NCO 4 Branch Chief, Services 5 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466