P03 SSJ Ice Machines - Redacted Copy.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2 Revision: 00 Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-25-AP-0403

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 04, in support of VISN 04 VA Health Care System at University Drive C. Pittsburgh, PA 15240. 2237 is 646- 25-1-233-0028

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The VA Pittsburgh Critical Care Department needs to replace the old and outdated Ice Machines on the 3 ICU units and 1 step-down unit. There’s been multiple required work orders over the past few months and the current Ice machines are beyond life expectancy. Requesting these specific units due to multiple features that only this brand offers. Follett Products, LLC (Middleby) Model No.

50FB425A-S Symphony Plus Ice & Water Dispenser.

The estimated value of the proposed action is

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The ice produced (called Chewblet ice) is better suited for patient care applications. This compressed ice is formed in nuggets and allows the ice to be chewed due to is softness aspects.

These are typically preferred over cubes or shaved options. Also includes one-hand operation infrared dispenser which reduces contamination.

These units have automatic self-flushing operations that allow for removal of impurities. This feature performs a refresh of supply water automatically when sitting idle for a designated period of time.

The self-flushing operations also come into play during maintenance procedures. This essentially allows for self-cleaning of multiple critical components without having to remove them. This exceptional feature allows for the cleaning and sanitizing of the unit in only 1 hour.

These units utilize a feature called Quiet Night, which puts the unit into a sleep mode when idle.

This allows for better conditions in ICU areas.

Parts are readily available, and the Follett warranty is better than most with 3 years parts and labor, 5 years on compressor parts. Robert Campbell A/C Equipment Mechinical Supervisor has also stated that these units require a fraction of labor hours required for preventative maintenance as compared to other popular brands. In comparison to other brands over long operating periods, common issues that occur with other brands of Ice Dispensers do not occur with Follett machines. This includes design issues that allow for drain traps to become clogged and cause overflowing and flooding, hard to access parts where cleaning is difficult resulting in possible growth of bacteria/mold, and overall reliability of ice making capabilities.