P03-SSJ-ExerciseOptiontoExtendService-CensisTech_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C249-24-AP-3596

Last Updated: 02/01/22 Page 1 of 2

1. Contracting Activity: Department of Veterans Affairs (VA), Veteran Integrated Service Network

(VISN) 09, Network Contracting Office (NCO) 9. Purchase requisition: 486-24-4-3000-0651.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

VISN 09 Business offices requires continuity of the following services to allow sufficient time to prepare the package for a longer, five-year term contract for these same services.

[MFR P/N: SUT301R] Renewal Subscription – InstrumenTrac – an electronic tracking and data management system for surgical instruments. The purpose of this web-based application is to provide information on the history and utilization of surgical instruments.

CensiTrac InstrumenTrac can be hosted either in the Cloud or on-premise.

[MFR P/N: MSGLO1b] Renewal Subscription – Service+ consisting of clinic assessment based on an onsite visit with a week of training and free Censis Technology Users Conference (CtUC) tickets.

[MFR P/N: CSGOV] Renewal Subscription – Censitrac GOV Cloud Server – A backup measure to use an off-site server managed by Censis Technologies in the event the VA’s primary server fails.

[MFR P/N: SUBST02R] Renewal Subscription – ScopeTrac Stand Advanced - ScopeTrac Advanced can interface with the hospital’s electronic scheduling system to create a prioritized list of scopes required for upcoming procedures. Provide information for any options included in the order.

Estimated Cost for this 6-months of service is .

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Censis Censitrac instrument tracking software (ITS) is the only software product approved by the VA national real-time location systems (RTLS) program office for sterile processing workflow. As such, to maintain compliance with the VA RTLS baseline standards, Censitrac is the only standard of ITS-software eligible for use in the VA’s sterile processing ecosystem. No other vendors who provide similar solutions in the commercial market have been vetted for use in VA and, therefore, would be prohibitive from a capability and cost perspective.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted for the original order 36C24923P0925, which entailed posting on sam.gov a sources sought notice 36C24923Q0528 detailing government’ intent to sole source with the requirement’s statement of work from 8/8/2023 to 8/14/2023. No vendor responded to that posting. As per the unique characteristics described in section 3, no additional market research was conducted for the exercise of the option to extend services.

36C24923P0925 failed to evaluate as part of the overall package the option to extend services in accordance with Federal Acquisition Regulation (FAR) 17.207. This justification is to support the