P03 - SS Justification - Unarmed Security JAX FINAL 09.25.2025.pdf

PIID: 36C256-25-AP-4743

NCO 16 Acquisition Services

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C256-25-AP-4743

1. Contracting Activity:

The contracting activity for this requirement is the Department of Veterans Affairs, Veterans Health Administration (VHA) NCO16.

2. Nature and/or Description of the Action Being Processed:

This justification is in support of a new, single award, firm-fixed-price (FFP) contract for acquisition of support services in support of the Network Contracting Office (NCO) for

VISN 16.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The acquisition will procure unarmed security guards services in support of Network Contracting Office (NCO) for VISN 16. The estimated cost of this work is $432,588.00 and will have a period of performance of approximately one year.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000.

Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a verified services disabled veteran-owned small business; or

( ) 819.7009 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The authority stated in section 4 above allows for a sole source award to a SDVOSB based upon 38 U.S.C. 8127(c). Veterans Tactical Solutions, LLC., was selected to receive this award by the Contracting Officer. They were verified with the SBA as an SDVOSB and are highly qualified. This requirement is for acquisition support services that are highly

Effective Date: 11/15/2024 specialized in nature. The contractor selected, Veterans Tactical Solutions, LLC, has extensive experience in providing these types of services in support of security personnel for multiple VHA Medical Centers.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

A determination that only one SDVOSB can meet the requirement is not required in accordance with VAAR 819.7008. No effort was made to solicit multiple sources as the circumstances surrounding the need date for award of the requirement didn’t allow for the time to do so. Veterans Tactical Solutions LLC., a highly qualified contractor, was immediately solicited upon receipt of the requirements. A notice of intent to sole source is not required per FAR 5.202(4) because we are expressly authorized to sole source by VAAR 819.7008.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Veterans Tactical Solutions LLC., has been awarded multiple contracts for these types of services, indicating they have an extensive record of providing fair and reasonable prices to receive awards. Their ratings within the Contractor Performance Assessment Reporting System (CPARS) for cost control also provide a snapshot of fiscal responsibility as the majority of the ratings provided range from satisfactory to exceptional. The CO anticipates the prices received will be fair and reasonable and the rates will be compared to similar services from previous acquisitions and the GSA schedule for unarmed security services.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Minimal market research was conducted. The CO’s personal knowledge of procuring this type of work along with having discussions with other experienced COs was used to help identify the selected vendor. It is recommended that a sole source award be given to Veterans Tactical Solutions LLC, as they are a verified SBA SDVOSB, the requirement is under $5M, they are responsible and qualified, and it is anticipated that an award can be made at a fair and reasonable price.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None.

Effective Date: 11/15/2024

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

VHA NCO16 will solicit future projects for the same or similar types of requirements through competitive channels, as appropriate.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Andres “Andy” Apolinar Contracting Officer Network Contracting Office 16

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andres “Andy” Apolinar Date Contracting Officer

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Ashley Haslauer Date Division Chief