P03 Soliciting from Sole Source - Roane.pdf

NETWORK CONTRACTING OFFICE (NCO 9)

LIMITED SOURCE JUSTIFICATION and APPROVAL

1. REQUISITION /

CONTRACT No.

2. TOTAL

ESTIMATED

COST:

3. PROPOSED CONTRACTOR: 4. REQUESTING ACTIVITY: 5. CONTRACTING ACTIVITY:

36C24922D0014 $576,664.50 Valor Healthcare, Inc. Roane County CBOC Short Term NCO 9

6. STATUTORY AUTHORITY: AUTHORITY PERMITTING RESTRICTIONTHE USE OF OTHER THEN FULL AND OPEN COMPETITION FAR 13.106-1(b)(1) Soliciting from a single source in accordance with FAR 13.5

7. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED: Procurement of Community Based Outpatient Clinic (CBOC) services. A competed contract is in the process of being awarded but due to the additional time required to conduct a contract review boards for contract awards over 50 milion dollars an emergency interim contract was required to ensure continued services to the approximately 1,850 Veterans enrolled for care at the Roane County CBOC. Contractor is also the awardee under the new contract.

8. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS, INCLUDING THE ESTIMATED VALUE: Provide Primary Health Care (PHC) and Mental Health Care (MHC) services in an outpatient clinic setting. Contractor shall also maintain, manage, and operate the outpatient site of care. These are considered complex services that are closely associated to services provided by the Government.

9. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE OF THE ACQUISITION REQUIRES No other contractor could locate, lease, build-out, staff (with credentialed staff who have had background checks complete) and operate a clinic in the remaining 2-days of the current/prior contract order for services. There was no time or ability to extend remaining on the current/prior contract and order for services.

10. A DESCRIPTION OF THE EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED IN REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202 APPLIES: The contract to be awarded was competed and awarded competitively.

11. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE: The rates have been updated to reflect the current rates for increased in costs in staffing, rent, utilities, business taxes and higher vaccination costs due to Covid.

12. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: Research was conducted as part of the competitive requirement. There is no other contractor who could come in and establish services in the two day period before contract expiration. No further research was necessary.

13. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION: Research and emergent circumstances are such that no other business is capable of providing these services in the 2-day time frame to ensure continuity of services.

14. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION:

Valor Healthcare Inc.

LIMITED SOURCE JUSTIFICATION and APPROVAL

This justification has been prepared under the authority of 41 USC 1901 as set forth in FAR 13.5. This Justification documentation shall conform to guidance in FAR Part 13 for acquisitions above $700,000.00. For acquisitions above the simplified acquisition threshold, the documentation shall conform to guidance in FAR Part 6, Department of Veteran Affairs Acquisition Regulation and NCO 9 Procurement Information Policy.

Federal Acquisition Regulation (FAR) 6.3 Other than Full and Open Competition, (a) 41 U.S.C. 253(c) and 10 U.S.C. 2304(c) each authorize, under certain conditions, contracting without providing for full and open competition. The Department of Defense, Coast Guard, and National Aeronautics and Space Administration are subject to 10 U.S.C. 2304(c). Other executive agencies are subject to 41 U.S.C. 253(c).

Contracting without providing for full and open competition or full and open competition after exclusion of sources is a violation of statute, unless permitted by one of the exceptions in 6.302.

15. CERTIFICATION AND SIGNATURE APPROVALS:

Pursuant to FAR 1.707 Signature Authority, this Justification has been thoroughly reviewed and recommends approval. I certify that the above facts and representations under my cognizance that are included in this Justification are accurate and complete to the best of my knowledge and belief.

Concur TITLE TYPED NAME SIGNATURE DATE

Contract Specialist Christina M. Witt

Contracting Officer Carol Franklin

Branch Chief Carol Franklin

Head of Contracting Activity