P03 - Sole Source Justification - Mabbett Noise Study_Redacted.pdf

United States Department of Veterans Affairs Strategic Acquisition Center – Frederick

5202 Presidents Court, Suite 103 Frederick, MD 21703

Justification and Approval (J&A) for Other than Full and Open Competition FAR 6.302-5 - Authorized or required by statute

1. Identification of the agency and the contracting activity.

This Justification and Approval (J&A) for Other Than Full and Open Competition is executed by the Department of Veterans Affairs (VA), Strategic Acquisition Center – Frederick (SAC-F), on behalf of the Office of Information Technology (OI&T), Space and Facilities Management (SFM).

2. Nature and/or description of the action being approved.

This activity proposed is to negotiate a Firm-Fixed-Price (FFP) noncompetitive award (sole source) action with Mabbett & Associates, Inc. (SAM UEI: JACMATCH87S5) 105 Central Street, Suite 4100, Stoneham, MA for the procurement of Industrial Hygiene Sampling at the VA, Hines Information Technology Center (HITC) Hines, IL 60141, and the Denver Regional Data Center (DRDC) Englewood, CO 80112 facilities.

3. A description of the supplies or services required to meet the agency’s needs.

HITC - The Contractor shall provide an Industrial Hygiene Sampling for three (3) consecutive – 8-hours shift on-site study to collect various noise samples of the facility Mail Room and Print Shop. The Contractor monitoring shall assess worker exposure to each shift over a representative 24-hour period. The Contractor shall coordinate with the Contracting Officer Representative (COR) and physical security officer/facilities manager for building access during regular business hours of 0700 – 1630 CST Monday -Friday.

DRDC - The Contractor shall provide an Industrial Hygiene Sampling for ONE (1) consecutive – 8-hours shift on-site study to collect various noise samples of the facility data center floor. The Contractor monitoring shall assess worker exposure to each shift over a representative 24-hour period. The Contractor shall coordinate with the COR and facility point of contact for building access during regular business hours of 0800-1630 MST Monday – Friday.

The total estimated value for this acquisition is $15,000.00

4. An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.

§ 3304(a)(5) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302- 5 entitled, “Authorized or required by statute”. The applicable statute is Public Law 109- 461: “Veterans Benefits, Health Care, and Information Technology Act of

FAR 6.302-5 JA | HITC / DRDC Noise Monitoring Survey

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

In accordance with VAAR 810.001-70, the VA conducted a NAICS code search of the SBA VetCert database and identified a potential 12 SDVOSB/VOSB operating under NAICS code 541620.

The Government research the GSA eLibrary using category 541620 (Environmental Consulting Services), key words “Noise Monitoring” and “Sound Survey”. Based on the information obtained from the GSA eLibrary below, the Government identified potential Service-Disabled, Veteran-Owned Small Businesses.

The government also conducted a search of the Interagency Contract Directory to determine if other procurement instruments intended for use by multiple agencies were available to meet this requirement. No existing blanket purchase agreements were identified.

9. Any other facts supporting the use of other than full and open competition.

In accordance with Public Law 109-461, codified at 38 USC § 8127, in order to increase contracting opportunities for small business concerns owned and controlled by veterans and small business concerns owned and controlled by veterans with service-connected disabilities, contracting officers of the VA are given specific statutory authority to award a contract to a small business concern owned and controlled by veterans using procedures other than competitive procedures (i.e. a “sole source” contract). The contracting officer may do so in accordance with VAAR 819.7007.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Mabbett & Associates, Inc. (SAM UEI: JACMATCH87S5) 105 Central Street, Suite 4100, Stoneham, MA

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

All future requirements will be handled on a case-by-case basis. Toward the expiration of this contract, consideration will be given as to whether the future acquisition should be competitive.

FAR 6.302-5 JA | HITC / DRDC Noise Monitoring Survey

12. Certifications / Signatures.

Technical Representative Certification:

I certify that the foregoing justification is complete and accurate to the best of my knowledge and belief.

Contracting Officer Representative

Contracting Officer Certification:

Pursuant to (FAR 6.303-2(a)(12)), I certify that this justification is accurate and complete to the best of my knowledge and belief.

Strategic Acquisition Center- Frederick (SAC-F)