P03 Sole Source Justification J_A.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 10 Page 1 of 3 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C260-20-AP-4887

1. Contracting Activity: Department of Veterans Affairs, VISN 20, Portland VA Health Care System.

This requirement will be funded by purchase request 648-21-1-054-0001

2. Nature and/or Description of the Action Being Processed: The action being processed is for a one-year dental bridge contract. This will be a firm fixed price contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The vendor shall provide fixed and removable dental prosthetics to the Portland and Vancouver Dental Clinics of the VA Portland Health Care System.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority): Artisan Dental Laboratory has the highly specialized technical capabilities of providing restorative dentistry, cosmetic dentistry, prosthodontics, and implantology. It has been provided fixed dental prosthetic services to VA Portland Health Care System since 2013. Accordingly, Artisan is the only firm capable of providing the supplies and services described in Section III above without the Veterans’ Health Administration experiencing unacceptable delays in fulfilling its requirements.

6. Only One Responsible Source (FAR 6.302-1): This is a follow on one year bridge contract for the continued highly specialized provision of restorative dentistry, cosmetic dentistry, prosthodontics and implantology. Artisan Dental Laboratory, Inc. is the only vendor available within Oregon to provide same day pick up of prescriptions/specifications and impressions, with orders placed no later than 12:00 noon. The dental management staff at the Portland VA Health Care System analyzed previous veteran dental utilization data and found that approximately 20% of its total monthly cases between its two dental clinic sites (20 cases) rely on same day pick up. It is

OFOC SOP Revision 10 Page 2 of 3 Original Date: 03/22/11 Revision 10 Date: 09/10/2020 paramount that this bridge contract be continued with this vendor in order to not disrupt this same day service.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Artisan Dental Laboratory, Inc. has agreed to offer the same individual item price schedule as used in last year’s dental task order 36C26020N0084. Going out for competitive bid m y delay and/or disrupt the continuation of dental prosthetic services to veterans in the Portland region, and could end up costing more to achieve the same level of specialized and same day pick up services.

Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Individual Item Pricing Schedule and Estimated Quantities List (Schedule D) included in the previously awarded dental task order 36C26019D0001 36C26020N0084 was determined to be fair and reasonable. Artisan Dental Laboratory, Inc. has agreed to offer the same individual item price schedule to be included in the 12-month bridge contract.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Used VA’s VIP database to identify verified capable SDVOSBs and VOSBs.

A search on Vetbiz.gov was conducted using NAICS code 339116- Dental Laboratories. The search revealed 67 SDVOSB/VOSBs registered under this NAICS code. Green Apple Dental Management, LLC was the only vendor registered under this NAICS code is based in St. Paul, Oregon. This service is unable to be sole sourced to this vendor because one of the requirements for this contract is same day pick up of prescriptions/specifications and impressions, with orders placed no later than 12:00 noon. It is not likely that this vendor would provide the needed pick-up service for VA facilities located outside Oregon (e.g., Alaska, Idaho, Eastern Washington, etc.). Additionally, per FAR Part 19.1405(b)(1), as only 1 SDVOSB has been found in Oregon, this requirement cannot set-aside for SDVOSBs.

Any Other Facts Supporting the Use of Other than Full and Open Competition

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Bradley Witke Date Title: Administrative Officer Facility: Portland VA Medical Center

BRADLEY M.

WITKE 146375

Digitally signed by

BRADLEY M. WITKE 146375

Date: 2020.09.15 09:15:21 -07'00'

OFOC SOP Revision 10 Page 3 of 3 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Krystal Weeks Date Title: Branch Chief, FMS/OIT Services Facility: Network Contracting Office 20

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Name: Peggy Bowen Date Chief, Division I

Facility: Network Contracting Office 20

JOFOC Log Number: 2020-09-03T09:25:59

KRYSTAL K. WEEKS

414521

Digitally signed by KRYSTAL K.

WEEKS 414521

Date: 2020.09.15 05:58:30 -07'00'

Peggy L. Bowen 1568934 Digitally signed by Peggy L. Bowen 1568934 Date: 2020.09.15 13:27:33 -07'00'