P03 Sole Source Justification Genetic SIGNED.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C257-23-AP-1149

JOFC: 2023-02-24T10:53:01

1. Contracting Activity:

The agency responsible for this acquisition is: The Department of Veterans Affairs, VISN 17 VASTHCS

Medical Center 7400 Merton Minter Street, San Antonio, TX 78229. The Department of Veteran Affairs proposes to enter into a contract on the basis of Brand Name only with justification.

Purchase Request Number 671-23-2-5554-0057.

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Genetec license needing to be acquired is for the Genetec Security System and Advantage renewal. This license will restore security at the NWHCC located in South Texas Veterans

HealthCare System. This license allows for access control, video surveillance and firmware updates to the system. After the purchase of this license, the system will be fully functional and allow for the PACS contract to be awarded and completed before needing to be renewed again.

This license will allow the currently installed security system to be fully functional. This requirement was no foreseen to need a continuous contract due to a PACS project that was ongoing

The estimated amount is $28,414.65

2. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Genetec software license that is being requested is TRM approved. It is compliant with FIPS

201. This license will allow for video monitoring in the facility as well as access to add new users to the system so that they may have access to the building and certain areas that are needed.

The software license covers access control, video surveillance and any professional services needed. Security license and service maintenance must be compatible with the following brand name only.

SCOPE OF WORK/SPECIFICATIONS:

Contractor will provide the following:

A. Vendor shall provide Genetec Synergy license.

B. Vendor shall provide Genetec Advantage for card readers.

https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

C. Vendor shall provide an update for the current system to the latest firmware.

D. All field equipment shall remain the same.

E. All head end equipment shall remain the same.

F. Genetec Advantage for the cameras shall be renewed.

G. All field devices are to remain the same.

H. Communication between the OP cameras and the video management storage server shall communicate over the existing network infrastructure.

3. Description of market research conducted and results or statement why it was not conducted:

- Market research was conducted through TRM. It was deduced that although there are similar products in circulation that can provide similar services, this is currently the only one that is compatible with our system that is TRM approved.

- It was found that the Genetic Security License and service maintenance for this requirement are commercially available in the commercial marketplace. Pursuant to FAR

8.002 and FAR 8.003, it was found that this requirement could not be fulfilled using

Government sources or other mandatory sources. Furthermore, key word searches were conducted on GSA Advantage and the VA NAC, it was found that this requirement could not be fulfilled through strategic sources.

- Searched VIP database by use of key word “Genetec Licenses and NAICS Code 561621” results were 3 SDVOSB/VOSB, none of their capability statements showed that they might be able to fulfill this requirement.

- Searched DSBS database by use of key word “Genetec Licenses” and NAICS Code

561621 revealed 0 small business concerns that might be able to fulfill this requirement

- The OEM is a large business that authorized two other large businesses and one small business to distribute their products but no SDVOSB/ VOSB business concerns.

- Based on market research, a decision was made by the Contracting Officer that the government’s need can be fulfilled procuring these supplies in accordance with FAR 6.302-1, Only one brand name source and no other will satisfy the agency requirements and FAR

13.5, Simplified Procedures for Certain Commercial Items.

4. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief

Matthew G. Clements Date

Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466