P03_ Sole Source Justification FULLY_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT $7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 4

REVISION: 00

Acquisition ID#: 36C241 24 AP 4379

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN

ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C241 24 AP 4379

1. Contracting Activity: Network Contracting Office 1, Regional Procurement Office East, on behalf of the Department of Veterans Affairs, VISN 1, West Haven VA Medical Center 950 Campbell Avenue West Haven, CT 06516 2770. Funding 689 25 1 7934 0003.

2. Nature and/or Description of the Action Being Processed: This is a new, firm fixed price procurement is for a continued monthly lease of (1) Siemens Horizon PET/CT system housed in a mobile coach. VA Connecticut Healthcare System, West Haven VA Medical Center currently coming to the end of the new PET Ct construction project. The project was expected to be completed by 10/1/24, it has been extended to 1/31/25. This rental will be required monthly for a minimum of five (5) months, approximately 150 days while the existing HVAC unit and all ductworks are being replaced along with departmental construction including the replacement of the existing PET/CT scanner. The mobile PET/CT unit must be compatible with the scanner/software West Haven has purchased to allow for protocols to be transferred and reduce the need for staff training in order to provide more timely continuity of care once our new onsite system is installed. West Haven’s local staff technologists will train on the unit and perform the exams and their radiologists will interpret them.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: West Haven VAMC is seeking a continued lease of (1) Siemens Horizon 16 slice mobile PET/CT, currently onsite under contract number 36C24123P0763. The mobile unit will remain onsite for a five months. Period of Performance 10/02/2024 – 02/01/2024. Estimated total cost

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106 1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

() Unusual and Compelling Urgency () Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services () International Agreement () Authorized or Required by Statute () National Security () Public Interest

Effective Date: 02/01/2022 Page 3 of 4

REVISION: 00

Acquisition ID#: 36C241 24 AP 4379 on SBA DSBS using NAICS 621512 along with keyword “Siemens” which yielded 1 small business profiles for MEDICAL DATA INFORMATION SERVICES, INC. whose capability statement states they are a leader in the service of nuclear imaging equipment by providing planned maintenance and emergency service on Siemens equipment throughout the United States, however West Haven VAMC is not seeking servicing nor maintenance services for this Siemens Horizon Mobile PET/CT System. Full and open competition would cause undue delays and costs which will impact West Haven VAMC Radiology Department’s ability to provide PET/CT imaging which would cause patient safety issues and abysmal patient care. An intent to sole source notice will be published to Contract Opportunities under solicitation ID 36C24124Q0932.West Haven VAMC will continue their lease of

(1) Siemens Horizon 16 slice mobile PET/CT for another 150 days, currently onsite under contract number 36C24123P0763.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: West Haven VA Medical Center is already leasing this Siemens Horizon PET/CT provided by RAYUS Radiology that is currently onsite under contract 36C24123P0763. If West Haven VAMC was to lose this scanner, they wouldn't be able to continue PET CT scans until a new vendor is found who could provide the same type of PET CT scanner. There is no time for applications and software training on a newer system as the project is really near completion.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: RAYUS Radiology, 5775 Wayzata Blvd., 400 St. Louis Park. MN 55416. In order to continue radiology services at normal operations this is the only potential source.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No actions will be taken to overcome barriers. West Haven VA Medical Center is already leasing this Siemens Horizon PET/CT provided by RAYUS Radiology that is currently onsite under contract 36C24123P0763.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Mark Lewis Date Radiology Service VA Connecticut Healthcare System

MARK

LEWIS

Digitally signed by

MARK LEWIS

Date: 2024.09.24 07:37:40 -04'00'

Effective Date: 02/01/2022 Page 4 of 4

REVISION: 00

Acquisition ID#: 36C241 24 AP 4379

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gail Grundy Date Contracting Office

NCO 1/ RPO EAST

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Cory DIonne Date Branch Chief

NCO 1/ RPO EAST

GAIL

GRUNDY

Digitally signed by GAIL

GRUNDY

Date: 2024.09.24 07:47:48 -04'00'

CORY DIONNE Digitally signed by CORY DIONNE Date: 2024.09.24 08:10:43 -04'00'