P03 Sole Source Justification-502-26-706 05-19-2026-Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C256-26-AP-2583 Project #: 502-26-706 Electronic Health Record Modernization (EHRM) Joint Security Architecture (JSA) - Forward Deployed Services (FDS)

1. Contracting Activity: Department of Veterans Affairs

Network Contracting Office 16 (NCO 16) 400 Veterans Avenue Biloxi, MS 39531-2410

Organizational Activity: Alexandria VA Health Care System (AVAHCS) 2495 Shreveport Highway Pineville, LA 71360-4044

2237 Number/Funding: 502-26-2-5845-0027

2. Nature and/or Description of the Action Being Approved:

This procurement is a new, one-time, firm-fixed price requirement for EHRM JSA- FDS, for the AVAHCS in Pineville, LA 71360-4044.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The scope of work includes the following and the period of performance (POP) for this project is 150 calendar days from issuance of the Notice to Proceed (NTP).

The Contractor shall furnish all labor, equipment, material, supervision, maintenance, and other necessary items as described below (the “Services”) for The Department of Veterans Affairs (VISN 16) at the following location (Alexandria, LA).

Services to be provided are to prepare for the delivery of the JSA and FDS equipment. Services to be provided by the Contractor Services shall include the tasks explicitly listed in this SOW. The following infrastructure improvements identified on the JSA and FDS Zone Power Distribution 1.0 pdf dated 12-04-20.

Activities will include Electrical (power (A/B), procurement and installation of B side UPS (to be in Building 7 Rm 4 with A side UPS or nearby), installation of electrical equipment for JSA and FDS for underfloor power distribution, racks, cables, breakers, power distribution units, conduit, fiber connections as designed. The

Contractor shall install equipment per BICSI standards (ANSI/NECA/BICSI 568, Standard for Installing Commercial Building Telecommunications Cabling and ANSI/TIA-1179-A Healthcare Facility Telecommunications Infrastructure for new installations) and VA specifications. Equipment to be tested as required by most up to date National Electrical Code (NEC) and the VA specifications (Section 26 05 11 Requirements for Electrical Installations and Section 27 05 11 Requirements for Communications Installations). The system must not compromise the integrity of any of the other systems. The project is 150 calendar days from issuance of the

NTP.

Estimated Value: $488,627.00

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

It has been determined under the authority 38 U.S.C. 8127 (c) that the SDVOSB concerns has been determined to be a responsible source with respect to performance. In this case, the selected vendor, Sergent Construction Inc. is a verified Service-Disabled Veteran Owned Small Business (SDVOSB) and has been identified as the only responsible source capable of delivering the required solution within the required timeframe. Attempting to pursue a full and open competition of alternate procurement s strategy would create unacceptable delays an jeopardize the VA’s ability to execute on its promised outcome.

Sergeant Construction, has EHRM JSA- FDS expertise and has extensive knowledge of the AVAHCS. Sergeant Construction meets the eligibility criteria outlined in VAAR 819.7003 (DEVIATION) for award. They are a verified SDVOSB, and have a history of responsible performance and pricing that is consistently found fair and reasonable. Their leadership team is responsive to requests and timely in the delivery of information, and as such it is determined that they are the preferred contractor to be selected for this requirement.

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

Given the urgency to make the award within 30 days, the CO has determined that a sole source Vets First award to a Service-Disabled Veteran Owned Small Business (SDVOSB), in accordance with VAAR 819.7008 to be legally permissible and operationally necessary. Although there are multiple potential sources available, the need for expedited award justifies this approach. This contractor is mobilized and this work is needed to support the EHRM project as a whole. This Justification and Approval (JA) shall be published on SAM.gov within 14 days of the award and will remain posted for a minimum of 30 days.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

It is anticipated that Sergeant Construction Inc. will submit pricing that is able to be determined fair and reasonable to perform the work mentioned above. This anticipation is based on historical pricing data from Sergeant Construction Inc. In order to determine the price is fair and reasonable, the CO will perform price analysis by comparing the proposed pricing to the IGCE and may also enter into price negotiation (RFO 6.104-1(7)) to ensure fair and reasonable pricing is obtained.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

There are 19 VOSB/SDVOSB contractors were identified for NAICS code 236220.

Due to the timeframe for award, it has been determined that this requirement is best met with a sole-source award to a verified SDVOSB. Many of those 19 firms do general construction, but few specialize in mission-critical VA IT electrical power upgrades. Sergeant Construction meets the eligibility criteria outlined in VAAR

819.7003 for award.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None at this time. Allowable with 38 USC 8127 (c).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

No other sources contacted due to the nature of this requirement.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_301 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5#FAR_5_101 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_104_1

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This is an exceptional circumstance, and as such is not indicative of existing barriers to competition. In the future, requirements will continue to be procured via competitive procedures whenever practicable.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Tameka Taylor Engineer/Contracting Officer Representative Alexandria VA Health Care System

Tameka Taylor Date Contracting Officer Representative (COR) General Engineer / Healthcare Engineer

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jennings Herbst Date Senior Contracting Officer

NCO 16

https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Christopher Vu Date Branch Chief, Construction

NCO 16