P03_Sole Source 6.302-2 Emergency Acquisition for 36C25820C0060.pdf

Justification for Other than Full and Open Competition

Date: June 22, 2020

Contract Number: 36C25820C0060

Nomenclature: Emergency Contract for HVAC Controls Replacement

Estimated Delivery or Period of Performance: 180 Days after NTP

1. Agency and Contracting Activity:

Department of Veterans Affairs

NCO22-Gilbert Network Contracting

777 East Missouri, Suite 300

Phoenix AZ 85014

2. Nature of Action Being Approved:

This document is to provide the supporting details surrounding the subject acquisition, awarded under Urgent and Compelling Circumstances IAW FAR 6.302-2.

3. Description of Requirement: The is an emergency contract in response to the National COVID-19

Pandemic National Emergency, the current dramatic uptick in COVID-19 cases in the state of Arizona and the anticipated increase in the number of cases in the fall, is requiring the immediate need for surge inpatient bed capacity. The 4B Intensive Care Unit was decommissioned approximately two years ago as a realignment of the Medical Center functions. NAVAHCS must now reutilize the 4B Old ICU as a surge capacity unit. To do so, will require replacement of the HVAC Controls system. Work is also required to ensure proper monitoring of the Negative Pressure Isolation rooms on 4B Old ICU (x2), 3B Inpatient

Acute Care Unit (x2), and the Emergency Department (x1). The current monitoring systems are outdated and obsolete and do not meet current VA standards. Additionally, two exhaust fans are required to be installed on the exhaust ducting for the isolation rooms on 4B and 3B. VA requirements call for redundancy for the redundancy of this equipment.

4. Statutory Authority permitting other than full and open competition:

Urgent and Compelling Circumstances IAW FAR 6.302-2, 10 U.S.C. 2304(c)(2) or 41 U.S.C. 3304(a)(2).

5. Circumstances and Support for Urgent and Compelling Requirement:

This an emergency contract in response to the National COVID-19 Pandemic National Emergency, the current dramatic uptick in COVID-19 cases in the state of Arizona and the anticipated increase in the number of cases in the fall, is requiring the immediate need for surge inpatient bed capacity. This lends itself to an emergency in accordance with FAR 6.302-2.

6. Description of Solicitation Efforts and Exemptions

This contract action is made under the conditions described in FAR 6.302-2 Urgent and

Compelling circumstances. Furthermore, this acquisition is posted IAW 5.202(a)(2).

7. Market Research and Price Reasonableness:

Due to the urgency of this acquisition, a limited, informal query was conducted of the Federal

Procurement Data System (FPDS-NG), System of Award Management (SAM), as well as

Vetbiz.gov for potential sources. The Independent Government Estimate (IGE) referenced needed equipment and installation costs, the COR reviewed the proposal and found it technically acceptable.

8. Determination and Findings:

Arizona Control Specialist, Inc. has adequate financial resources to perform the contract, or the ability to obtain them (see FAR 9.104-3(a)). The vendor has adequate financial resources to perform the contract with minimal risk to the government and are financially capable to perform the services in accordance with the Statement of Work and performance schedule.

Furthermore, the contractor has successfully completed similar upgrades to this equipment throughout the facility.

9. Price Reasonableness Determination:

It is determined the price is fair and reasonable per FAR 15.404-1(b)(2)(v), the price is fair and reasonable in comparison to the Government estimate. The independent government estimate

(IGE) of $123,766.00 was submitted by the requiring activity for this procurement based on market research, informal requests for quotation, previous acquisitions of a similar type, and price comparison to the RS Means unit pricing book.

This award is being made pursuant to FAR 6.302-2 Unusual and Compelling Urgency. If award of purchase order were delayed if would further jeopardize the safety of all personnel and patients.

10. Statement of Actions to Overcome Competition Barriers:

Continued market research efforts for Service-Disabled Veteran Owned Firms capable of quick execution for similar services in future acquisitions.

11. Contracting Officer’s Signature:

Based on the above, Arizona Control Specialists, Inc. has been determined to be a responsible contractor, in accordance with FAR Subpart 9.1, for performance under Contract No.

36C25820C0046.

I certify that this information is accurate and complete to the best of my knowledge and belief, and to be in the best interest of the government.

Permelia J. Bryant

Contract Specialist

Construction Branch 2

Justin Hicks

Contracting Officer

Construction Branch 2