P03 - SOLE source 13.5 brand name only2.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT-$7.5M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 4 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C252-21-AP-2515 / 607-21-3-5969-0107

1. Contracting Activity: Department of Veterans Affairs, VISN 12, William S. Middleton Memorial

Veterans Hospital has submitted 607-21-3-5969-0107 for CCURE Physical Access Upgrade to the Great Lakes Acquisition Center (NCO12). Julia Vazquez from the Logistics will be the Madison contact point & Matthew Hohl from NCO12 will be responsible for the Contracting Action.

2. Nature and/or Description of the Action Being Processed:

This Justification and Approval is for a CCURE physical security system upgrade which will be sole sourced to the OEM Johnson Controls Fire Protection LP (“Johnson Controls” or “JCI”) as a Firm

Fixed Priced purchase order. This system will be utilizied by the Madison VAMC Police Department to ensure critical physical security for all staff and veterans alike.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This is a brand name only purchase of Phsyical Security Upgrade to the Madison VAMC and will be provided by Johnson Controls Fire Protection LP (“Johnson Controls” or “JCI”): 2400 Kilgust Rd, Madison, WI 53713, 608-274 1244.

The estimated amount is $413,450.00.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This upgrade to the system needs to integrate with the facility’s current software, video workstations, cameras, and Physical Access Control systems (PACs) at different locations overseen

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Revision 03 Date: 02/11/2021 by the William S. Middleton Memorial Veterans Hospital. The system software is not open source. It is to be purchased from the same vendor as this is a system upgrade and not a complete replacement. It will allow for continued operation for the next 5-7 years without needing further enhancement to the Physical Access Control System (PACS).

This facility utilizes CCURE-9000 to control it Phsyical Access Control System (PACS). This whole system is integrated with the existing security system. If another brand is selected it would require the VA invest into a whole new security system which would add substantial duplication of costs.

Additionally, the JCI system (CCURE) is proprietary and only allows integration of their own brand into the security system. JCI has support staff within Madison, WI that can respond within minutes to address any failures of the critical system which results in significantly reduced downtime.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

JCI has performed the installation of the current security components that need to be upgraded and the facility uses its ExacqVision and CCURE-9000 (Tyco/Software House/JCI) products. No other source is identified.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

For its open market items, prices offered by JCI are lower than comparable vendor Cisco security systems found on GSA Advantage.

For its FSS items, the CO will consider its level of effort and the mix of labor proposed to perform the specific task being ordered to determine its acceptability of fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The CS conducted a search on VIP for “Johnson Controls” and State “WI” which resulted in zero results.

The CS conducted a search on GSA Advantage for the brand name part numbers. Zero results were returned except for professional services by server distributor, Burgess Computer Decisions, Inc.

(“BCD”). The CO contacted the server distributor to determine price reasonableness and learned that its business model is to use integrated distributors to distribute its products. This procurement is for brand name equipment (Physical Access components) and installation using professional services.

An Intent to Sole Source notification (36C25221Q0740) was posted to beta.sam.gov that resulted in zero results or responses.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Johnson Controls Fire Protection LP.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

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Revision 03 Date: 02/11/2021

The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be competed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Robert Richardson Date Phsyical Security COR Police Service Madison VA Hospital

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Matthew Hohl Date Contracting Specialist NCO12 Equipment

Great Lakes Acquisition Center (GLAC)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jim Hedman Date Contracting Officer NCO12 Equipment

June 21st, 2021 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

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Revision 03 Date: 02/11/2021

c. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Parris Weidenbach Date NCO12 Equipment Branch Chief