P03 SingleSourceJustification_MPT-SAT.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-24-AP-4958

1. Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West, Network Contracting Office (NCO) 20, 1601 E. Fourth Plain Boulevard, Vancouver, WA 98661 on behalf of VA Puget Sound Health Care System, Research and Development (151), 1660 S. Columbian Way Seattle WA 98108-1532. Purchase Request #:663-25-1-5163-0003

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This contract is required to provide upgraded Avidity Science Watchdog EX software and hardware necessary to support an upgraded virtual server. The Watchdog EX system ensures continuous central monitoring of animal room temperatures, mandated by VHA Directive 1200.07 (p15).

Animal room sensors and controllers are installed in all animal housing rooms throughout the 3 buildings of the Veterinary Medical Unit (VMU) and are wired into a main controller panel. The controller software is maintained on a government-owned virtual server purpose-built for the software. The current Avidity server is running Watchdog EX on a server running an obsolete operating system (OS), which the VA has identified as a vulnerability.

The total for the requirement is $26,328.61.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Avidity Science makes and installs the Avidity Pulse environmental monitoring system, and are the only company who has the authority, access to parts and expertise to do the work.

4. Description of market research conducted and results or statement why it was not conducted: A RFI was posted to SAM from 08/27/24 to 09/04/2024 and received 1 response from SDVOSB. A reply email was sent to request the vendor fill out the RFI as requested and to specify what product they were offering as we were seeking Brand Specific Software Distributors. They did not reply further.

The vendor Avidity states they do not have outside vendor distributors, and we have a letter of sole source on file in the briefcase as S30.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jennifer Robles Date Contracting Officer

JOFOC # FY25-NCO20-52

JENNIFER

ROBLES

Digitally signed by JENNIFER

ROBLES

Date: 2024.09.09 10:48:23 -06'00'