P03 - Single Source Justification MPT to SAT.pdf

Last Updated: 02/01/22 Page 1 of 2 Revision: 00 Acquisition ID#: 36C252-24-AP-3110

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C252-24-AP-3110

1. Contracting Activity: This procurement is being conducted by Great Lakes Acquisition Center (NCO

12) located at 115 S 84th Street, Milwaukee, WI 53214-1476 for services located at Clement J.

Zablocki VA Medical Center.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a sole source justification for a new, Base + 3 optoins firm-fixed price contract. Zablocki VA Medical Center in Milwaukee, WI is requesting acquisition of Getinge Cardiohelp cardiopulmonary bypass machines Premium Service Plan (Full Service) Maintenance to perform on-site annual preventative maintenance, replace any worn parts and subsequently perform calibrations on the above-mentioned instruments, and to provide emergency repair services as required.

Base Year: $12,024.12

OY1: $12,024.12

OY2: $12,024.12

OY3: $12,024.12

Estimated Total: $48,096.48

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Getinge is the sole factory authorized provider of service and support for the US market on Cardiovascular equipment manufactured by Getinge. This includes but is not limited to, the Getinge family of CardioPulmonary equipment such as Rotaflow, HL20, Cardiohelp, Quadrox Oxygenators, Avalon Elite Catheters, HLS Cannulas, and Bioline and Softline Coatings.

4. Description of market research conducted and results or statement why it was not conducted:

VetCert search was conducted on 08/30/2024 with NAICS 811210 with no option for additional search parameters. VetCert returned 310 results. OEM, Getinge, has provided proprietary letter indicating Getinge is the sole factory authorized provider of service and support for the US market on Cardiovascular equipment, thus zero (0) of the 310 identified on VetCert are likely capable to provide necessary support or to submit a quote. SBA was also searched on 08/30/2023 with keyword “Getinge Cardiohelp”. Zero (0) vendors resulted.

Intent to Sole Source was posted in Contract Opportunities on 8/30/2024 with a closing date of 9/4/2024. Remi Group responded on 9/4/2024 and stated they utilize billable services provided by OEM vendors like Getinge. Confirmation was requested on morning of 9/4/2024 from Remi Group regarding emergency response times. No response received from Remi Group after two business days and a follow https://www.acquisition.gov/?q=/browse/far/13

Last Updated: 02/01/22 Page 2 of 2 Revision: 00 Acquisition ID#: 36C252-24-AP-3110 up was sent morning of on 9/6/2024 with a response deadline of 11:00 AM CST, an addition to two days already provided. Remi Group failed to respond by 11:00 AM CST on 9/6/2024 but did provide a response later in the day. However, the Remi Group response failed to clarify their capability to meet the emergency response times per SOW. The following was provided by Remi Group in the past regarding similar billable services type arrangement “Remi’s Dispatch Service Representatives coordinate all service requests and place the highest priority on requests for emergency on-site service.

While onsite response time is often similar to the responsiveness provided under an OEM-direct contract, we are not able to provide a guaranteed onsite response time as Remi does not directly employ the technicians arriving onsite. Like most OEM agreements, onsite response time is based on the availability of technicians and/or parts at the time-of-service need.” When clarifying with the COR the emergency response times as stated in the SOW, the COR responded with “The SOW response times are firm.” Getinge quote for Care Premium service plan indicates they do comply with the emergency response times in the SOW.

After extensive review, it was determined that it would not be in good faith to allow Remi Group to provide services to the Cardiohelp cardiopulmonary bypass machines, as use of billable services would introduce unacceptable lead time responses for emergency repairs with potential conflict of interests and prioritization of emergency response from Getinge when acting as a Subcontractor versus a Prime contractor.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

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