P03- Single Source Justification MPT to SAT - Buffalo Police Podiums.pdf

Acquisition ID# 36C24226AP2628

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW RFO FAR 12.201-1 For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C24226AP2628

1. Contracting Activity: Department of Veterans Affairs, VISN 02, Buffalo VA Medical Center, 3495 Bailey Ave, Buffalo, NY 14215

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Buffalo VA Medical Center Police Department has a requirement for three (3) Parabit Systems Law Enforcement Podiums that will be used to establish a central and organized focal point allowing police officers to oversee points of entry and conduct security operations. Two (2) podiums shall be ballistic rated while one (1) will be non-ballistic rated. The estimated dollar value is $97,250.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Buffalo VA Medical Center currently utilizes custom Parabit Systems Law Enforcement Officer Podiums and is looking to purchase additional units. These podiums are custom made from powder coated metal instead of wood like podiums from other manufacturers. The powder coated metal is a durable material built for high traffic secure environments and are designed to be ADA compliant, featuring accessible designs suitable for security and screening operations. These custom podiums the facility is looking to purchase will seamlessly transition into existing

Parabit items and are required to maintain consistency in hardware, functionality, and security protocols across existing infrastructure.

4. Description of market research conducted and results or statement why it was not conducted:

GSA was searched for “law enforcement podium” and no results were returned.

GSA was searched for “police podium,” and 0 results were returned.

Acquisition ID# 36C24226AP2628

GSA was searched for “Parabit,” and 0 results were located.

GSA was searched for the term “officer podium,” and 5 plus pages of vendors were located across nearly every socio-economic group. However, these did not appear to be the type of item we were looking for.

FPDS was searched for “Police,” and 75 past contracts were located for the VA.

FPDS was searched for “Parabit,” and 0 past contracts were identified.

FPDS was searched for “Podiums” and 0 past contracts were located.

DSBS was searched for “Parabit,” and 1 small business was located and SBA certified.

DSBS was searched for “Police Podium,” and 2890 small businesses had this combination of words in their profiles.

Adds Up was searched for “Podium,” and 220 items were identified across 4 vendors within the past 10 years.

Adds Up was searched for “Parabit,” and 19 past contracts were located for the federal government since 2016.

Adds Up was searched for “Police Podium,” and 120 past contracts were located within the federal government since 2016.

Parabit Systems, Inc. is the OEM of this equipment and is a Small Business. A quote from Parabit was included in the requirements package.

An intent to sole source this procurement was posted on 5/4/26 as part of market research.

5. Contracting Officer's Certification: Purchase is approved in accordance with RFO FAR 12.201-1. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

JonathanKilgore Contracting Officer