P03_ Single Source Justification FULLY_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C241-25-AP-4157

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C241-25-AP-4157

1. Contracting Activity: Network Contracting Office 1, Regional Procurement Office East on behalf of the Department of Veterans Affairs, Veterans Integrated Service Networks (VISN) 1, West Haven VA Medical Center, 950 Campbell Avenue West Haven, CT 06516-2770. Funding 689-25-3-7933-0180.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a new, brand name requirement with no options. The Contracting Activity is looking to acquire all software, hardware, accessories, and coils for (1) Siemens mobile 1.5T MRI Scanner for four months.

The Siemens MAGNETOM Aera 1.5T RMI is a top-of-the-line 70 cm 1.5T system, MAGNETOM Aera offers a full range of applications. This Siemens MAGNETOM Aera 1.5T MRI Scanner is solely manufactured by OEM large business Siemens Healthcare Diagnostics, 511 Benedict Ave, Tarrytown, NY 10591 (UEI: GC14SNHB3JN1). Estimated Total Value The estimated period of performance is around 4 months (123 days) ideally from 08/01/25 - 12/02/2025.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The current 3T MRI scanner is greater than 12 years old and has come to the end of its service lifecycle. The MRI section routinely completes 6,800 MRI scans per year; about half of the MRI scans are completed using the 3T MRI scanner. The MRI section has been operated at capacity for many years, in fact West Haven VAMC currently spends about $1,000,000 in Care in the Community (CITC) charges to cover the MRI needs of West Haven VAMC. This lease will allow West Haven VAMC to continue to provide MRI scans at our current level during the 3T MRI scanner upgrade. The 3t upgrade is expected to take about 3-4 months. This lease will allow for some 900 MRI scan to be completed at VACT instead of routing them to CITC. Electing to send the displaced MRI scans to CITC would cost an additional $500,000. Leasing an MRI scanner (without staff) would cost $59,000/ month for a total of $236,000.00. The West Haven VAMC is requesting a 1.5T MRI for ease of reading and familiarity by Radiology staff. The Siemens MAGNETOM Aera 1.5T RMI is a top-of-the-line 70 cm-1.5T-gram system. MAGNETOM Aera offers a full range of applications and helps to provide a next level of patient care. In addition, MRI existing V1 protocols can be used, and Siemens has a direct transfer option. This is critical for West Haven VAMC Radiologist coverage and VISN1 as we move to a more decentralized (VISN) reading environment. VISN 1 has a history of excellent Siemens field service support in VISN 1, due to HTM/Biomed familiarity with these units.

They also have approved cybersecurity VLANs available for Siemens MRIs. The brand name Siemens mobile MRI unit is required since this unit is becoming the standard. The supporting off-site staff is familiar with the processes on how to read the transmissions because it’s the same unit being used locally, the Siemens MAGNETOM Aera 1.5T MRI Scanner. The procurement of another brand mobile MRI unit will result in additional training for the staff that will require additional cost and time.

4. Description of market research conducted and results or statement why it was not conducted:

Government-wide database of contracts and other Government and commercial databases that