P03 Single Source Justification AP 2454.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-24-AP-2454 JOFOC Tracker: FY24 - NCO 20 - 2660

1. Contracting Activity: Department of Veterans Affairs, Veterans Integrated Services Network 20 (VISN20) Prosthetics/Orthotics Departments.

496-24-4-287-0084: $29,024.90

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is to procure software renewals, software license warranty extensions and support and maintenance for the VISN20 Prosthetics/Orthotics Technology Update project, a VISN-wide project to implement advanced technology throughout the VISN20 Prosthetics/Orthotics (O&P) departments. These systems will be used to design and manufacture custom prosthetics and orthotics using Computer Aided Design (CAD) and Computer Aided Manufacturing (CAM) technologies. O&P is moving from manual, labor-intensive processes (e.g., plaster molds) to more automated scanning and 3D printing and carving products. Also, part of this plan is the development of a centralized fabrication unit (CFU) in Vancouver, WA, serving all VISN20 Prosthetic/Orthotics departments with the ability for the O&P staff throughout VISN20 to be able to upload customized CAD files to the CFU for artificial limb, custom orthotics and other prosthetics/orthotics fabrication using CAM technology.

a. The vendor shall provide hardware support, software, software licenses, training, and software maintenance and software support services for all of the products and services listed below as follows:

i. SOLIDWORKS STANDARD Service Renewal – 1 Year, (Qty 2), Mfr: SOLIDWORKS, Part Number: SWS0001-R1Y, PoP: 09/28/2024 – 9/27/2025, Serial Numbers:

9000031950706975JSCQ3S53, 90000319507197319F6NKTJ7

1. VISN20 requires on-site SolidWorks support from a certified SolidWorks reseller who can respond to VISN20 needs in the Vancouver Washington time zone and has demonstrated competency in management and collaboration, design engineering, manufacturing and production, and simulation, and also has the technical expertise to interface SolidWorks to the VA IT Network.

ii. GEOMAGIC FREEFORM PLUS Renewal, (Qty 1): Part #: RN-FREEFORM, Mfr:

Geomagic, PoP: 9/28/2024 – 9/27/2025 https://www.acquisition.gov/?q=/browse/far/13

Last Updated: 02/01/22 Page 2 of 3

1. Software license renewal, support and maintenance for Geomagic Freeform Plus is needed to support this 3D design software used in the development of orthoses and protheses.

iii. 1 Year Warranty extension and software support for PEEL 2 Systems (16 scanners, 23 software licenses): Qty 16 licenses; Part Number: MNT-P3D-WAREXT, Mfr:

Peel3D, PoP: 9/28/2024 – 09/27/2025

1. Warranty extension, product and software support is required for quantity 16 Peel 2 scanning systems.

iv. ARPP Software support and maintenance for Roboticom/ORTIS milling system

1. Support is required for the ARPP software used with the Roboticom ORTIS robotic milling system used for the creation of models for the production of orthoses and custom prosthesis.

i. License 1, Dongle 333: Qty 1: Annual maintenance for ARPP software. Mfr: Roboticom, Part Number: 03001-A9453, PoP:

9/28/2024-9/27/2025

ii. License 2, Dongle 337: : Qty 1: Annual maintenance for ARPP software. Mfr: Roboticom, Part Number: 03001-A9453, PoP:

9/28/2024-9/27/2025

b. The vendor’s team shall work with VISN20 engineers, technicians, prosthetists/orthotists to set up, configure and test each of the hardware, software, products and services listed above.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Only one vendor is capable of providing the hardware support, software, software licenses, training, and software maintenance and software support services in an optimized manner with limited engineering time to integrate all of these network-connected systems.

a. SolidWorks Standard Service Renewal (Qty 2): To match existing, software license renewals and support for existing software products. Requires system and file compatibility with existing SolidWorks system in VISN20 Seattle and CFU/Vancouver WA..

b. Geomagic Freeform Plus renewal (Qty 1): To match existing and support for existing software and hardware products. Requires system and file compatibility with existing system at Seattle VA. Also, GEOMAGIC FREEFORM PLUS with Touch Haptic System Pen is the only known source of a CAD system that uses a 3D haptic pen for O&P applications.

c. PEEL 2 CAD SYSTEM Warranty extension and software support: Hardware and software support: (Qty 16): Hardware and software support is required for the initial four Peel scanners that have been activated. These scanners are used for positioning targets while scanning a body part with limited features to orient scanned objects in virtual space.

Without this capability it is impossible to guarantee such fast and accurate scans on smooth, symmetric, cone-like shapes with limited orientation features such as those found on many

Last Updated: 02/01/22 Page 3 of 3 intact and amputated limbs. The Peel 3D scanning software provides a set of integrated tools that are required for producing useful scans. The Peel scanners are the only option available on the market capable of meeting all these requirements. The Peel scanners are also considered industry standard in O&P because of their overall functionality.

d. ORTIS/Roboticom software licenses and support services: Qty 2: Support for existing ORTIS Roboticom ARPP software used for operating carvers used to create custom orthosis and prostheses. VISN20 possesses and uses a Roboticom Ortis carver CAM system which requires use of the ARPP software program to run the carver. VISN 20 currently runs ARPP on two PCs, and therefore requires license renewal and support for this software for these two systems.

4. Description of market research conducted and results or statement why it was not conducted:

The Government’s technical experts conducted market research by reviewing other similar products, where there were similar products. This market research is an ongoing process and is continuously being conducted by VA O&P staff. Based on market research, and as described above, the only products that met VISN20 O&Ps requirements are as listed herein.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Craig Ritchey Date

Contracting Officer

09/04/2024 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466