P03 SIGNED Limited Source Justification Signed JCI E_Redacted 1.docx

LIMITED SOURCES JUSTIFICATION

ORDER >SAT FAR PART 8 405-6

Acquisition Plan Action ID: 36C25224AP0471

(1) Contracting Activity: Department of Veterans Affairs, VISN 12, Jesse Brown VA Medical Center Chicago IL, 537-24-2-6112-0021; 36C252-24-AP-0471

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and (40 U.S.C. 501). This is a new task order for maintenance, testing and repair of the Simplex Bed Tower Pavilion Fire Alarm Panel in accordance with FAR 8.405-6

Order against: GSA Contract Number: 47QSHA23D0018 Name of Proposed Contractor: Johnson Controls Fire Protection INC

Effective Date: 02/01/2022

Street Address:

City, State, Zip:

Phone:

(3) Description of Supplies or Services:

6600 Congress Ave Boca Raton FL 33487 888 746 7539

The estimated value of the proposed action is

Contractor must ensure the fire alarm system forthe bed tower is maintained and operable at all times, except when being tested and repaired. They must perform testing and maintenance per current Joint Commission and NFPA standards.

Equipment serviced:

1 main fire alarm control panel Simplex 4100U 203 smoke detectors 51 pull stations 44 heat detectors (some in confined spaces) 33 duct detectors 19 fire dampers 332 notification devices 39 electromagnetic releasing devices 19 fire phone jacks 50 tamper switches 39 water flow switches

Certification of accurate City of Chicago partition monitoring ensures fire department code red response to correct campus location without delay.

2 Rolling Fire Doors 2 System backflow prevention

Estimated delivery dates 2/1/2024- 1/31/2025 Base year with 4 additional 1-year option periods Total estimated cost per year is approximately.

(4) Identify the Authority and Supporting Rational: The SimplexGrinnell Fire Panel System and components are proprietary to Johnson Controls. There is no educational material commercially.

available from which a non-Johnson Controls technician can qualify to edit the system. Johnson Controls is the only company that can make program revisions and corrections to the system. All improvements and enhancements are available only through Johnson Controls. All parts for the system are manufactured by Johnson Controls and not commercially available from any other vendor. All parts from Johnson Controls can be available overnight for these life safety systems as requested. Internal wiring diagrams are only available to Johnson Controls technicians to troubleshoot the system.

D FAR 8.405-6(a)(l)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(l)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; The SimplexGrinnell Fire Panel System and components are proprietary to Johnson Controls. There is no educational material commercially available from which a non-Johnson Controls technician can qualify to edit the system. Johnson Controls is the only company that can make program revisions and corrections to the system. All improvements and enhancements are available only through Johnson Controls. All parts for the system are manufactured by Johnson Controls and not commercially available from any other vendor. All parts from Johnson Controls can be available overnight for these life safety systems as requested. Internal wiring diagrams are only available to Johnson Controls technicians to troubleshoot the system.

D FAR 8.405-6(a)(l)(C): In the interest of economy and efficiency, the new work is a logical follow- on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: The current pricing has increased with the implementation of the new GSA contract awarded in the last month. It was found that the cost for testing maintenance and repair of the components have increased by almost since when the contract was initially awarded back in 2019. When compared to other companies it was found that the increase was also found to have increased sustainably in the past year.

. The CO has determined that the new pricing is fair and reasonable to the government based on past and current contract price listed off of GSA. At this time the contracted increase for each OY renewal. This pricing is in line for similar services from another vendor that has a sole source contract also.

(6) Describe the Market Research Conducted: The Simplex Fire Alarm Panels are micro-processor- controlled fire alarm systems and the Simplex fire alarm systems are manufactured entirely by Johnson Controls and as such, Johnson Controls is the sole source for parts and some aspects of maintenance/service with technical update information regarding the Simplex fire alarm systems. Simplex has internal wiring diagrams available to Johnson Controls technicians, which are helpful for troubleshooting the system. Preferential service calls are given to those who have a Johnson Controls contract in place. A sources sought/Intent to sole source was issued on 11/14/2023, with a due date of 11/20 and yielded no interest from potential contractors with the NAICS code of 561621. Johnson Controls Inc. is the only provider that can work on the systems at the station due to proprietary equipment. Market research found the following: GSA listed 6 vendors when using the key words” Fire Suppression System Maintenance”. Using the NAICS 561621 code it resulted in 39 results When VIOP was Queried with the same Key words above it listed 2747. When using the same NAICS 561621 it yielded 561 for both SDVOSB (530) and VOSB (31). When looking into the results it was found that a large majority had construction, electrical or limited experience with fire suppression as detailed in the SOW. SAM.gov yielded 92 results with the NAICS of 561621. FPDS reporting a majority of awards to Johnson Controls due to the proprietary nature of the panels that are used at the station. GSA currently has a negotiated contract with Johnson Controls and was found to have the best value to the government when including all testing, maintenance, and repair.

(7) Any Other Facts Supporting the Justification: Johnson Controls Inc. is the only provider that is able to work on the systems at the station due to proprietary equipment.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: None

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer'sCertification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Effective Date: 02/01/2022

MICHELLE KLUG

CONTRACTINGOFFICER/DESIGNEE'SSIGNATURE

Digitally signed by MICHELLE KLUG Date: 2023.12.3011:14:17-06'00'

DATE

NAME AND TITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $7S0K): I certify the justification meets requirements for other than full and open competition.

Digitally signed bySCOTT IVY

SCOTTIVY

Date: 2023.12.28 11:21:02 -06'00'

SIGNATURE DATE

Jim Hedman GLACBranch Chief image3.png image4.png image1.png image2.png