P03 RFO 8_SSJ GSAM 581.pdf

Request for Sole Source Format >SAT GSAM/R 538.7104-3(b) Sole Source Justifications - Federal Supply Schedule Ordering Procedures

Acquisition ID: 36C242-27-AP-0271

SOLE SOURCE JUSTIFICATION

GSAM/R 538.7104-3(b)

This justification aligns with the deviation outlined in the Revolutionary FAR Overhaul (RFO) for Part 8.4 - Ordering under the Federal Supply Schedule and GSAM/R 538.71, as required by Executive Order (E.O.)

14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Deviation effective date: November 3, 2025.

Acquisition Plan Action ID:36C242-27-AP-0271

1. Contracting Activity: Department of Veterans Affairs, VISN 02 Contracting Office, in support of VISN

02 VA Health Care System at 113 Holland Avenue, Albany, NY 12801.

PR Number - 528-27-1-8803-0009

2. Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). A new requirement for Bed Rentals for the Albany VAMC Order against: FSS Contract Number: 36F79721D0160

Name of Proposed Contractor: Hill-Rom

Street Address: 1069 STATE ROUTE 46 EAST

City, State, Zip: BATESVILLE, IN 47006

3. Description of Supplies or Services:

The estimated value of the proposed action is $398,397.50

The Statton Albany VA Medical Center 528A8 requires the contractor to furnish all necessary labor, materials, supplies, equipment, and transportation to provide rental delivery of specialty beds, mattresses, and pumps.

4. Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. (CHECK

THE APPLICABLE AUTHORITY BELOW AND COMPLETE)

GSAM/R 538.7104-3(b)(1)(i): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

GSAM/R 538.7104-3(b)(1)(ii): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

GSAM/R 538.7104-3(b)(1)(iii): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was

Acquisition ID: 36C242-27-AP-0271 placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures

GSAM/R 538.7104-3(b)(1)(iv): It is necessary to place the order with a particular FSS contractor to satisfy a minimum guarantee established in the FSS BPA; or

GSAM/R 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source.

GSAM/R 538.7104-4: Items peculiar to one manufacturer:

The Albany VA Medical Center requires a firm-fixed-price contract for the rental of Hill-Rom Envella Air-Fluidized Therapy Beds. These specialized beds are utilized on-site to support the healing of pressure ulcers The requiring activity depends on these beds to provide appropriate treatment for patients presenting with complex, advanced wounds that are resistant to conventional healing methods. The Baxter Envella Air Fluidized Therapy Bed features specialized, weight-based pressure redistribution in the head section and integrated digital scale tracking that older air-fluidized surfaces like the Arjo PEARLS Air-Fluidized Therapy System do not natively combine in the same patient-transfer interface. This effects patient care by maximizing tissue protection, reducing staff workflow disruptions, and preserving the therapeutic environment during standard care tasks, elevating the head of the bed or transferring a patient often compromised the specialized fluidization physics or required moving the patient off the therapeutic surface entirely just to obtain clinical measurements.

Benefits also include: Continuous Microclimate & Pressure Management During Elevation, Elimination of Diagnostic Shear and Friction and Streamlined, Safe Patient Transitions

5. Describe Why You Believe the Order Represents the Best Value consistent with GSAM/R 538.7102- 2(4) to aid the contracting officer in making this best value determination: This is a required need and is being purchased off of FSS contract and by nature FSS contracts are determined to be fair and reasonable and thus the best value to the government.

6. Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

DSBS was searched for NAICS code 532283 and there were 151 results, it was also searched for NAICS code 532283 and key word Bed which yielded 11 results.

GSA was searched for Bed Rentals and there were multiple examples of SDVOSB’s that could provide bed rentals. It was also searched for P0819A and P0821A and there is only one vendor that can provide the requirement and that is Hill-Rom

DSBS Vetcert was searched for NAICS 532283 and there were 19 results. DSBS Vetcert was also searched for NAICS code 532283 with key word bed and there were 3 results.

SAM FPDS was searched for Bed rentals and there were multiple results that helped establish NAICS code and price reasonableness

Acquisition ID: 36C242-27-AP-0271

The NAC was searched for P0819A and P0821A and there is only one vendor that can provide the requirement and that is Hill-Rom.

An email was sent to Hill-Rom on 9/3/26 and their representative verified that Hill-Rom is the sole distributor of their products

7. Any Other Facts Supporting the Justification: N/A

8. A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

The agency can continue to monitor the innovations of other specialized hospital beds to see if they have similar features that will allow for competition.

9. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this sole source justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by GSAM/R 538.71 as directed by RFO 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

NAME: Colin Riley DATE Title: Biomed Engineer

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by

Contracting Staff as part of the Justification

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

NAME DATE

Contracting Officer

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900k): I certify the justification meets requirements for other than full and open competition.

NAME DATE

Title