P03 RFO 8_SSJ GSAM 581.pdf

Request for Sole Source Format >SAT GSAM/R 538.7104-3(b) Sole Source Justifications - Federal Supply Schedule Ordering Procedures

Acquisition ID#: 36C242-27-AP-0544

SOLE SOURCE JUSTIFICATION

GSAM/R 538.7104-3(b)

This justification aligns with the deviation outlined in the Revolutionary FAR Overhaul (RFO) for Part 8.4 - Ordering under the Federal Supply Schedule and GSAM/R 538.71, as required by Executive Order (E.O.)

14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Deviation effective date: November 3, 2025.

Acquisition Plan Action ID: 36C242-27-AP-0544

1. Contracting Activity: Department of Veterans Affairs, VISN 02 Contracting Office, located at 113

Holland Avenue, Albany NY 12208.

2237 – 528-26-4-8085-0155

2. Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). A brand name only sole-source award to small business vendor off of GSA contract.

Order against: FSS Contract Number: 47QSMA21D08NL

Name of Proposed Contractor: A.M. Communication Solutions

Street Address: 1 North Main Street

City, State, Zip: Dover, PA 17315

FSS Contract Number: GS-03F-0099Y

Name of Proposed Contractor: TB&A Hospital Televisions Inc.

Street Address: 20 Pineview Drive

City, State, Zip: Amherst, NY 14228

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 224,640.85 Albany-Stratton VAMC is looking for a vendor that can provide media distribution system for various forms of media content for in all in one -patient experience system with room for expansion into various options for patient experience such as surveys, food ordering, web access, communication, etc. This procurement is centered around finding one vendor that could provide distrubution, administrative/software management for networked endpoints, point of use hardware tailored to the medical environment, and variety of integrated options.

4. Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

GSAM/R 538.7104-3(b)(1)(i): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

GSAM/R 538.7104-3(b)(1)(ii): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

GSAM/R 538.7104-3(b)(1)(iii): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

GSAM/R 538.7104-3(b)(1)(iv): It is necessary to place the order with a particular FSS contractor to satisfy a minimum guarantee established in the FSS BPA; or

GSAM/R 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source.

GSAM/R 538.7104-4: Items peculiar to one manufacturer:

PDI’s MEDTAB 16E1-CB2-P is the only manufacturer who uses Genio, a cloud base system that does not require and additional hardware or software to add additional applications that the hospital staff has the sole capability of installing those applications and does not give the patients the capability to install them. As a cloud base system it does not require the servers in the building for operation. PDI’s MEDTAB also has no third party hardware or software in their system. This is the only Medical Tablet on the market that can provide all of these features.

5. Describe Why You Believe the Order Represents the Best Value consistent with GSAM/R 538.7102- 2(4) to aid the contracting officer in making this best value determination: Items will be purchased off of an FSS contract and will guarantee fair and reasonable pricing and the factors of the item allow for the most seamless implementation without construction or additional use of data storage.

6. Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

ADDSUP was searched for 16E1-CB2-P and results show there were 7 contracts with no set-aside used.

DSBS was searched for NAICS code 334310 and there were 3,791 results. It was also searched for

NAICS code 334310 and keyword “tablets” and yielded 10 results. It was also searched for “A.M.

Solutions”, “TB&A Hospital Television” and “Ferbak Inc” they are not SDVOSB’s but are small businesses.

DSBS was filtered for SDVOSB’s and searched for NAICS code 334310 and yielded 520 results. It was also searched for NAICS code 334310 and key word “Tablets” and yielded 4 results. The four

SDVOSB’s are not capable of providing this brand name only requirement.

SAM FPDS was searched for tablets and yielded multiple results that will help determine price reasonableness and NAICS code.

GSA was searched for 16E1-CB2-P and it is on GSA by three small businesses. A.M. Communications Solutions, TB&A Hospital Television and Ferbak Inc.

Spoke with Ferbak by phone and they are not capable of the installation portion of the requirement.

7. Any Other Facts Supporting the Justification: N/A

8. A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

There are no other actions that can be taken to be less restrictive other than getting a system that does not have all of the features requested by the requesting service.

9. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this sole source justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by GSAM/R 538.71 as directed by RFO 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

NAME: Clark Wetzel DATE Title: Net/Ops Supervisor

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

NAME: Corey Swinton DATE Contracting Officer