P03 RFO 8_SSJ GSAM 581_2.pdf

Request for Sole Source Format >SAT GSAM/R 538.7104-3(b) Sole Source Justifications - Federal Supply Schedule Ordering Procedures

Acquisition Plan Action ID: 36C242-26-AP-4978

SOLE SOURCE JUSTIFICATION

GSAM/R 538.7104-3(b)

This justification aligns with the deviation outlined in the Revolutionary FAR Overhaul (RFO) for Part 8.4 - Ordering under the Federal Supply Schedule and GSAM/R 538.71, as required by Executive Order (E.O.)

14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Deviation effective date: November 3, 2025.

Acquisition Plan Action ID: 36C242-26-AP-4978

1. Contracting Activity: Department of Veterans Affairs, Contracting Office VISN 02, located at 113

Holland Avenue, Albany, NY 12208

2. Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501 Order against: FSS Contract Number: GS-03F-113DA

Name of Proposed Contractor: Federal Contracts LLC

Street Address: 12918 N Nebraska Ave

City, State, Zip: Tampa, FL 33612

3. Description of Supplies or Services:

The estimated value of the proposed action is $156,590.73

4. Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

GSAM/R 538.7104-3(b)(1)(i): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

GSAM/R 538.7104-3(b)(1)(ii): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

GSAM/R 538.7104-3(b)(1)(iii): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

GSAM/R 538.7104-3(b)(1)(iv): It is necessary to place the order with a particular FSS contractor to satisfy a minimum guarantee established in the FSS BPA; or

GSAM/R 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source.

GSAM/R 538.7104-4: Items peculiar to one manufacturer: Item purchased must be a Caterpillar in order to trade-in the current Caterpillar 420 Front Loader and decrease the cost to the government.

5. Describe Why You Believe the Order Represents the Best Value consistent with GSAM/R 538.7102- 2(4) to aid the contracting officer in making this best value determination: Item is being purchased off of an FSS contract while also allowing the government to trade-in their current Front Loader and decrease the cost to the government.

6. Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

GSA was searched for 920 14A Wheel Loader and there was one result and shows the company as an SDVOSB but further research shows they lost their SDVOSB status on 6/27/2024– Federal Contracts

LLC

ADDSUP was searched for Caterpillar Front Loader and there are multiple results.

DSBS was searched for NAICS code 333120 and there were 2,145 results. It was also searched for NAICS code 333120 and key word “Front Loader” and there were 0 results. It was also searched for UEI - TK67EL9NPMD9 and Federal Contracts LLC is a small business but not an SDVOSB

DSBS was filtered for SDVOSB’s was searched for NAICS code 333120 and there were 228 results. It was also searched for NAICS code 333112 and key word “Front Loader” and there were 0 results.

SAM FPDS was searched for Front Loader and there were multiple results that helped define the NAICS code and fair and reasonable pricing.

7. Any Other Facts Supporting the Justification: The government needs to trade-in their current Front

Loader that will lessen the financial impact to the government.

8. A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

There are no actions the government could take to overcome barriers to the restriction except possibly finding 2 SDVOSB open market contractors that would not only be able to sell the item in question but would also have to be capable of taking a trade-in.

9. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this sole source justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by GSAM/R 538.71 as directed by RFO 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

NAME: Eric Adams DATE Title

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

NAME: Corey Swinton DATE Contracting Officer