P03 Redacted JnA for Posting .pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C246-25-AP-0068

1. Contracting Activity: Department of Veterans Affairs, VISN 06, Hampton VA Medical Center, 100

Emancipation Drive, Hampton, VA 23667.

2237#: 483-25-1-5612-0001

2. Nature and/or Description of the Action Being Processed: Network Contracting Office 6 intents to award a new firm-fixed price, sole source contract to Blue Cord Design and Construction, LLC. This is an Emergency Sole Source Procurement to obtain well drilling services in an effort to tap into the subterranean aquafer below the Asheville VAMC for the sustainment of life in order for the hospital to maintain operational status.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Asheville VA Medical

Center currently has an emergent need to restore potable water service to the Asheville VA Medical

Center Campus. On 25 Sep 2024, Hurricane Helene decimated the city of Asheville, NC during which the principal water source for the Medical Center incurred significant damage. It is anticipated that the

City of Asheville will not be capable of restoring domestic potable water to the general populace for at least two months in wake of this storm. Hurricane Helene has damaged or virtually destroyed the local domestic water infrastructure. The Asheville VAMC requires well drilling services to secure a viable potable water source that will afford the facility with minimal filtration requirements, which will further alleviate the need to rely on local domestic water sources and provide a standalone capability separate from the local city water systems. Works will include, but not limited to, the installation of six separate well heads, pumps and associated electrical systems for operation.

The Estimated value of this Emergency Procurement is approximately $XXXXXX.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

(X) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority): Blue Cord Design and

Construction, LLC is a certified Service Disable Veteran Owned Small Business that is capable and able to immediately mobilize to respond to this emergent need. The Contractor was initially contacted by the

Asheville VAMC due to their existing onsite presence for another highly complex project in which they are performing at the facility. Blue Cord has already assessed the project in which they immediately reported to the site and are swiftly preparing a proposal for submission. Furthermore, the contractor has provided assurances to the Contracting Office r that they can mobilize and begin drilling with forty-eight hours and could have water flowing from the well within one week of a notice to proceed.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: None. This is an emergency requirement for the preservation of life and to maintain an operational status of the Asheville VA Medical Center. Any additional delay for standard acquisition practices could result in grave detriment to the existing patient populace, staff and the US Government.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Prior to award of the proposed contract, price analysis will be performed and documented. The Contracting Officer anticipates that a fair and reasonable price that represents the overall best value to the government shall be obtained prior to any subsequent contract award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: None. This is an emergency requirement for the preservation of life and to maintain an operational status of the Asheville VA Medical Center. Any additional delay for standard acquisition practices could result in grave detriment to the existing patient populace, staff and the US Government.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Blue Cord Design and Construction, LLC

835 Bennett Road, Suite 100

Orlando, FL 32803

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

None. This is an emergency requirement for the preservation of life and to maintain an operational status of the Asheville VA Medical Center. Any additional delay for standard acquisition practices could result in grave detriment to the existing patient populace, staff and the US Government.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Chief of Facilities Management

Health Care Engineer

Asheville VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

Network Contracting Office 06

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief Construction Team 2

c. NCO 6 Director of Contracting: I certify the justification meets requirements for other than full and open competition.

Director of Contracting

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Executive Director

Regional Procurement Office East https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx