P03 - Pyxis Med Stations_JA BC Signed -1.pdf

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C244-25-AP-3705

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-25-AP-3705

1. Contracting Activity: Department of Veterans Affairs, VISN 04, Lebanon VA Medical Center, 1700 Lincoln Avenue, Lebanon, PA 17042.

2. Nature and/or Description of the Action Being Processed: This procurement is for Five (5) 4-Drawer MESRS- 1B, BD Pyxis MedStation ES Towers being awarded as a firm-fixed-price new contract. Installation and training will be required. The Contractor must deliver and install all equipment required within ninety (90) calendar days or less from the date of award, unless otherwise directed by the Contracting Officer.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The estimated value of the proposed action is $ 269,680.04

The Lebanon Veterans Affairs Medical Center (VAMC) has a brand-name requirement for five (5) 4-Drawer BD Pyxis MedStation ES Towers. The medication dispensers will be utilized for routine storage and dispensing of medications in our various VA Community Clinics (VACC). This is a brand name only solicitation due to the current BD Pyxis server in place at the facilities. This ensures continuity of care facility wide and the seamless transition with the existing Pyxis Medication Management System.

4. Statutory Authority Permitting Other than Full and Open Competition:

Item/Part Number Qty

Berks-MESRS- 1B, Medstation ES Tower, 2HH, 4 Drawer/Part#

Cumberland-MESRS- 1B, Medstation ES Tower, 2HH, 4 Drawer/Part# 352

Lancaster-MESRS- 1B, Medstation ES Tower, 2HH, 4 Drawer/Part#

York-MESRS- 1B, Medstation ES Tower, 2HH, 4 Drawer/Part# 352 2

VHAPG Part 806.3 OFOC Page 2 of 4

Acquisition ID#: 36C244-25-AP-3705

( x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

CareFusion Solutions, LLC, a wholly owned subsidiary of Becton Dickenson and Company (BD), and is the exclusive manufacturer and provider of Pyxis products and services and the sole company capable of performing maintenance and software support. Lebanon VAMC’s Pharmacy department is currently using the BD Pyxis Medication Management System as the medication management system for the entire facility. CareFusion Solutions, LLC is the only company capable of performing the requirement, however they have three service-disabled veteran owned small business (SDVOSB) that are authorized distributors of their products on the open market.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The OEM, CareFusion Solutions LLC, has three (3) SDVOSB authorized distributors; Four Points Technology and Veterans Healthcare Supply Solutions, and Micro-Tech. An authorized vendors list was obtained and loaded into the contract briefcase file.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The anticipated cost has been determined to be fair and reasonable. Pricing has been compared to previous awards made for this product and the IGCE. All documentation to support this cost analysis is uploaded to the contract briefcase file.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A search was conducted on DSBS using NAICS 339112 and key words “Pyxis Med Station” yielding no vendors. A GSA Advantage product search was conducted yielding no vendors. A sources sought notice was posted into contract opportunities for 10 days yielding three (3) SDVOSB vendors that can provide the product on the open market. Another source sought notice was posted into NASA SEWP but was cancelled by the SEWP PMO office due to the BD Pyxis Med Station no longer being in

VHAPG Part 806.3 OFOC Page 3 of 4

Acquisition ID#: 36C244-25-AP-3705 scope on SEWP. An authorized vendors list was obtained from the manufacturer yielding three (3) SDVOSB that can provide the product on the open market. This product is manufactured by CareFusion Solutions LLC, a large business concern, and the anticipated cost is over the SAT. According to the NMR Decision Tool this requirement should be procured as unrestricted on the open market.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: This is a brand name only solicitation due to the current BD Pyxis server in place at the facilities.

This ensures continuity of care facility wide and the seamless transition with the existing Pyxis Medication Management System.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Name of

Proposed Contractor: CareFusion Solutions LLC (OEM) Street Address: 3750 Torrey View Ct City, State, Zip: San Diego, CA 92130-2622 Phone: (847) 707-6762

Name of Preposed Contractor: Micro-Tech Street Adress: 220 Congress Park Drive, Suite 138 City, State, Zip: Delray Beach, FL 33445 Phone: (703) 220-0098

Name of Proposed Contractor: Four Points Technology LLC Street Address: 13221 Woodland Park Rd, Suite 400 City, State, Zip: Herndon, VA 20171-5505 Phone: (703) 657-6101

Name of Proposed Contractor: Veterans Healthcare Supply Solutions, Inc.

Street Address: 2615 Port Industrial Dr, Unit 405 City, State, Zip: Jacksonville, FL 32226-5601 Phone: (904) 638-5519

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: N/A

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPG Part 806.3 OFOC Page 4 of 4

Acquisition ID#: 36C244-25-AP-3705

Lisa Wolfe-Ritts Date Business Manager, Pharmacy Services Lebanon VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Melvin Moore Date Contracting Officer Commodities 1

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Date

8/13/2025LISA WOLFE-

RITTS

Digitally signed by LISA

WOLFE-RITTS

Date: 2025.08.13 15:17:05 -04'00'

MELVIN MOORE Digitally signed by MELVIN MOORE Date: 2025.08.14 06:27:50 -04'00'

HOLLY BRICKER BRICKER

Digitally signed by HOLLY

__________________Date: 2025.08.14 07:18:46 -04'00'___________ Holly Bricker

Commodities 1