P03 PM_Part806.3_Surgical masks_Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 09 Page 2 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): COVID-19 is a unique situation that puts the VA Puget Sound Health Care System at the mercy of working with limited vendors that might have necessary supplies available and ready to ship. The pandemic has made it difficult to procure items from multiple vendors due to lack of product available.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The Station reached out to mutipal but could not find ones that had the items ready to ship.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Price offered by Phoenix Textile Corporation. has been determined to be fair and reasonable IAW (FAR 13.106-3(a)(2)(iv) A comparison with similar items in a related industry; for example 36C25620P0881 Awarded on 05/05/2020 in the amount of $267,150.00 for 3-ply Surgical Masks

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Due to the urgent nature limited market research was conducted. A search of VetBiz Was conducted using NAICS code 339113, the search revealed 436 SDVOSB/VOSB under that code. Additionally, the Station reached out to mutipal vendors looking for available supplies, but this vendor was the only one found that could meet the VA delivery needs.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: President's emergency declaration Robert T. Stafford Disaster Relief and Emergency Assistance Act (41 U.S.C 5121, et seq.) The Simplified Acquisition Threshold(SAT) is increased to $750,000.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Phoenix Textile Corporation 21 Commerce Dr

O FALLON, MO, 63366-4413

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The agenty needs to forsee shortfalls sooner and submit requests earlier to allow time for compete the requirement.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 09 Page 3 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020 which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Travis Spears Date Assistant Director - EMS

VA Puget Sound

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Michael J. Allred Date Branch Chief, Medical Equipment

Network Contracting Office 20 (NCO 20)

J&A Tracker: 2020-06-15T15:54:15

Michael J. Allred 1779380 Digitally signed by Michael J. Allred 1779380 Date: 2020.06.16 06:56:54 -07'00'

Travis A. Spears 971375 Digitally signed by Travis A. Spears 971375 Date: 2020.06.17 14:31:07 -07'00'