P03 PENNDOT MAILER-LES_Redacted.pdf

36C244-22-AP-2084

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-22-AP-2084

1. Contracting Activity: Department of Veterans Affairs, Veterans Integrated Service Network 04

(VISN04), PR number TBD.

2. Nature and/or Description of the Action Being Processed:

This is a sole source request for a firm-fixed price purchase order, to include a three-month period of performance. The purchase order will be awarded as a new requirement.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for commercial services in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Veterans Integrated Service Network 04 (VISN04) has a requirement for printing and mailing support to increase Pennsylvania veterans’ awareness of and access to Veterans Health Administration (VHA) healthcare services. The vendor will identify veterans residing in Pennsylvania as registered in the Pennsylvania Department of Transportation (PennDOT) veterans’ database, and mail VA-provided information regarding VHA healthcare services and enrollment processes to their homes of record. The vendor will provide all necessary services to execute the mailing, including printing, folding, and postage. The government anticipates a one-time mailing with a performance period of approximately three months.

The total estimated value of this procurement is

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

1-Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1:

PennDOT maintains a registry of veterans who have elected to include a veteran designation on their Pennsylvania driver’s license. The database compiles in a single location a current collection of potential VA clients across the VISN04 Pennsylvania service area. This information is proprietary, and PennDOT will not share it with external agencies or organizations to execute the printing or mailing component. As such, PennDOT is the only source for required services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Competition is not available for this requirement due to the proprietary nature of the PennDOT veterans’ database.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The contracting officer will consider the proposed pricing in relation to the IGCE and comparable pricing for similar services prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The program office identified the PennDOT database as an advantageous vehicle to increase veterans’ awareness of and access to VHA healthcare services in support of the larger VA mission.

The acquisition team confirmed in informational meetings with PennDOT that PennDOT’s database is proprietary, and PennDOT is capable of meeting the requirement in full.

The contracting officer posted a notice of intent to negotiate the requirement with PennDOT on a sole source basis. The notice was posted to the Contract Opportunities database from 12/09/2021 through 12/15/2021 (Notice 36C24422Q0192, NAICS 541860). The notice included a brief description of the requirement and the rationale for a sole source procurement. The notice invited interested vendors to provide any information pertinent to the government’s proposed sole source strategy to the contracting officer no later than 12/14/2021. No vendors responded to the notice.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Not applicable.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Only PennDOT has expressed an interest in this requirement.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Competition is not anticipated for this requirement due to the proprietary nature of the PennDOT veterans’ database.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Justin Remsnyder Date Acting Chief, HAS Lebanon VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Thomas A. Cossentino Date Contracting Officer, Services Team 5, NCO 4

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Laura E. Scott Date

Branch Chief, Division 1, NCO 4

JUSTIN J

REMSNYDER

137768

Digitally signed by JUST N J

REMSNYDER 137768

Date: 2021.12.16 14:15:54 -05'00'

Thomas A.

Cossentino 1611104

Digitally signed by Thomas A. Cossentino 1611104 Date: 2021.12.16 14:29:39 -05'00'

Laura E. Scott 1471662

Digitally signed by Laura E. Scott 1471662 Date: 2021.12.16 14:31 37 -05'00'

12/16/21

12/16/21

12/16/21